Executive Assistant - Transportation Leadership Team

Job description

Executive Assistant - Transportation Leadership Team This isn't a traditional Executive Assistant role.

You'll be the trusted right hand to the Senior Vice President, Head of Sector, and Head of Operations for Transportation, operating at the heart of a business that helps shape the infrastructure and transport networks people rely on every day.

This is a genuinely strategic position where you'll do far more than manage diaries and book travel. You'll be a key member of the leadership team, helping senior directors stay focused on business-critical priorities, make better use of their time, and operate at their best.

Your ability to anticipate needs, solve problems before they arise, and keep multiple moving parts on track will have a direct impact on decision-making, leadership effectiveness, and business performance.

In short: when the senior management team succeeds, you'll be one of the reasons why.

What's In It For You

This is an opportunity to step into a highly visible role where your contribution is recognised, valued, and trusted.

You'll benefit from:

A genuine partnership role with senior management at SVP level

The opportunity to influence and support strategic business decisions

Exposure to high-profile projects, management discussions, and key stakeholders

A seat at the table as part of the Transportation Leadership Team

A busy, varied role where no two days are the same

Hybrid working with flexibility built in

The chance to build your network across a large, global organisation

A role that can broaden your experience beyond executive support into elements of business management and operations

Opportunities for personal growth, development, and progression

If you're looking for a role where you can make a real difference rather than simply provide administrative support, this could be your next career-defining move.

We Offer

Compensation that reflects your skills and experience

24 days holiday + option to buy a further 10 days

Robust Pension Contributions: We offer enhanced pension contributions up to 10% to secure your future

Comprehensive Health Coverage: Single medical cover and Digital GP service, with options to add your partner and family

Employee Networks: We have a commitment to hiring a diverse workforce and supporting colleagues of different backgrounds

Family Planning Support: Access to fertility healthcare and family planning services

Enhanced Parental Leave: Enjoy enhanced parental leave pay and free membership to employee assistance and parental programs

4 Life assurance at 4x your salary

Income Protection: Financial security in case of long-term illness or injury

Wellbeing Hub: Free access to wellbeing apps like Calm and Daily Burn

Professional Development: We cover professional membership fees and provide continuous professional development (CPD) opportunities

Community Engagement: Participate in charity matched-funding, paid volunteering time, and charitable donations

About the Opportunity

We're looking for an experienced Executive Assistant who thrives in a complex, ever changing environment and enjoys being at the centre of the action.

Supporting the Transportation leadership team, you'll take ownership of ensuring their time, priorities, communications, meetings, and stakeholder relationships run seamlessly.

You'll bring structure to complexity, create order from contending demands, and help senior management stay focused on what matters most.

With line management responsibilities for one team member, you'll also have experience of developing others.

You'll be responsible for:
* Managing complex and constantly evolving executive diaries and priorities
* Coordinating senior-level meetings, briefings, and leadership forums
* Planning domestic and international travel arrangements and itineraries
* Supporting management communications, engagement activities, and town halls
* Organising senior management team meetings and events, including on-site support when required
* Acting as a trusted point of contact for senior internal and external stakeholders
* Handling highly sensitive and confidential information with absolute discretion

This role will occasionally require travel to other Jacobs office locations, so flexibility and a willingness to travel are important. Significant experience supporting senior executives at SVP, CEO, Managing Director, or equivalent level within a large organisation

Proven experience operating as a true executive partner, managing priorities, relationships, and differing demands, not just diaries and expenses

Exceptional organisational skills and attention to detail

Team leading or line management experience of a small team (1-2 people)

Outstanding written and verbal communication skills

Strong judgement, discretion, and professionalism

The ability to work independently, proactively, and confidently

Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint

A flexible and adaptable approach with a solutions-focused mindset

Ready to Make Your Mark?

If you're an accomplished Executive Assistant who wants to be more than an administrator and become a trusted partner to senior directors, we'd love to hear from you.

To apply, please submit a one-page supporting statement outlining:
* Why you're a strong fit for this opportunity
* Your experience supporting senior leaders at executive level in a large organisation
* Any relevant considerations, including current role commitments

If you're ready to step into a role where you'll have influence, visibility, and real impact, apply today. CLOSING DATE: Friday 28th August 2026.

Jacobs offers hybrid working and a standard 40-hour working week

Good luck with your application

#LI-EG1 #LI-HYBRID https://careers.jacobs.com/en_US/careers/JobDetail/44263 London|Greater London|United Kingdom Reading|Berkshire|United Kingdom Enterprise Functions Enterprise Functions

Joining Jacobs not only connects you locally but globally. Our values stand on a foundation of safety, integrity, inclusion and belonging. We put people at the heart of our business, and we truly believe that by supporting one another through our culture of caring, we all succeed. We value positive mental health and a sense of belonging for all employees.

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