WORKPLACE COORDINATOR (EMEA)

Job description

Site Name: UK - London - Brentford, Singapore - Rochester Park, USA - North Carolina - Durham, USA - Pennsylvania - Philadelphia
Posted Date: Apr 8 2024

Workplace Coordinator

Closing Date for Applications - 03rd May (COB)

GSK is a global biopharma company with a special purpose - to unite science, technology and talent to get ahead of disease together. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years. In Workplace Real Estate & Facilities (WREF) our unique contribution will accelerate GSK's success by transforming the employee experience, inspiring everyone to be their best wherever they work.

WREF is the global team that is responsible for the full lifecycle of planning, execution and operations of GSK's real estate portfolio. This includes defining the organisation's real estate and workplace experience strategy across our network; as well as leveraging our network of vendor partners to ensure delivery facility management and capital project services to GSK's global office portfolio. The team is set up in a matrixed operating model where a Centre of Excellence (CoE) is responsible for service strategy and process ownership, and regional teams are responsible for executing WREF's services.

Reporting to the WREF Head of EMEA, the Workplace Coordinator is responsible for supporting the Head of Region generally, ensuring system and process compliance in the delivery of regional services, and manage a program of events and communications to align the regional team and vendors.

We create a place where people can grow, be their best, be safe, and feel welcome, valued and included. We offer a competitive salary, an annual bonus based on company performance, healthcare and wellbeing programmes, pension plan membership, and shares and savings programmes.

We embrace modern work practices; our Performance with Choice programme offers a hybrid working model, empowering you to find the optimal balance between remote and in-office work.

Discover more about our company-wide benefits and life at GSK on our webpage Life at GSK | GSK

In this role you will:

• Support Head of Region for all GSK people related activities such as objective setting, performance review, learning & development calendar, mandatory training completion, onboarding of the new staff, team engagement survey etc.
• Ensure regional compliance and alignment with GSK procedures. Mentor, coach, and train team on use of internal systems, processes, and policies as required. Includes Ownership of regions end to end travel and expense process.
• Manage vendor set-up, onboarding, management and offboarding of suppliers.
• Develop and oversee customer and team communications plans, including but not limited to events calendar, people/culture plan, internal comms plan etc.
• Organise on-site and offsite meeting/townhall/events. Source, collate and distribute information and materials for meetings, liaising with GSK and Service partners as needed.
• Provide administrative and operational support for regional WREF leadership team including but not limited to planning, scheduling and facilitating of meetings, booking travel, submitting expense reports, document management and purchasing (PO Creation and Invoicing) etc. Leveraging the services of offshore support as appropriate.

Why you?

Qualifications & Skills:

We are looking for professionals with these required skills to achieve our goals:

• Secondary (High School) qualification
• Strong process skills: can manage a piece of work from beginning to end in a rigorous, accurate and disciplined manner.
• Excellent and high level of expertise in standard MS Office software (word, excel, PowerPoint).
• High level of integrity and ability to maintain confidentiality of information.
• Excellent data gathering and analytical skills with critical attention to detail.
• Proactive thinker and self-starter who can work independently.
• Strong organisational and administration skills.
• Comfortable in collaborating with all levels of the organisation.
• Ability to prioritise important tasks and complete them timely and accurately.

Preferred Qualifications & Skills:

If you have the following characteristics, it would be a plus:

• Tertiary (post secondary) qualification in Business, Real Estate or Facilities related discipline
• Good understanding of office environments / workplace facilities.

Why Us?

GSK is a global biopharma company with a special purpose - to unite science, technology and talent to get ahead of disease together - so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns - as an organization where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to positively impact the health of 2.5 billion people by the end of 2030.

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it's also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. We're committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce.

As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to neurodiversity, race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class*(*US only).

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on [email protected] or 0808 234 4391.

Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels. However, we have created a UK Recruitment FAQ guide. Click the link and scroll to the Careers Section where you will find answers to multiple questions we receive .

As you apply, we will ask you to share some personal information which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.

Important notice to Employment businesses/ Agencies

GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.

Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK's compliance to all federal and state US Transparency requirements. For more information, please visit GSK's Transparency Reporting For the Record site.

We're moving towards a more sustainable future with our new headquarters. With better public transport links and proximity to world-class science and technology institutions, we're excited for our move to the vicinity of Earnshaw Street, London WC1A ("the New HQ") by end H1 2024.