Planner/Scheduler & Administrator

Job description

Purpose:

This role will be part of the account based team and have support, training, access to the UK CBRE Integrated Laboratory Solutions group network.

We are seeking a Planner/Scheduler & Administrator - They will be responsible for Management of client Laboratory assets, PM's and Breakdowns to ensure all works are scheduled and associated administration tasks fulfilled.

Key responsibilities:

Planning & scheduling:

• Contact vendors to schedule monthly Preventative maintenance, for all three client sites
• Ensure client TMS system is maintained and kept up to date to reflect the status of the asset at all times
• Manage the help desk and inbox regularly, to ensure all queries are handled and responded to
• Escalate issues appropriately and in a timely manner, to the senior Planner Scheduler
• Assist with client TMS system issues to help clear backlog - eg chase service reports, close down duplicate WO's, amend PM schedules etc
• Assist with clearing and receipting Invoices and monthly billing spreadsheet
• Communicate with vendors and address any issues
• Obtain quotes from Vendors for any corrective works required
• Book on engineers using the clients visitor system
• Raise Purchase Orders, and Work orders using the CBRE purchasing system
• Liaise with logistics, couriers and external vendors to send away hand held meters for Calibration
• Manage the update of clients TMS system with regards to new and retired assets
• Upload service reports to clients TMS system when work has been completed, close out Work Orders and receipt goods for invoicing

Health and Safety & Lab Management

• To take reasonable care for the health and safety of themselves and of other persons who could be affected by their acts or omissions.
• Undertake the Lead on implementing New H&S policies and procedures
• Be an integral part of initiating, implementing and continual improvement of Lab operations and H&S, Policies and process's
• Ensure the H&S Policy for CBRE engineers is adhered to, obtaining RAMS

Personal Experience:

• Excellent proven experience working within a similar role, with administration skills.
• Good PC skills
• Experience of working in data input or data analysis
• Experience using CMMS Systems