OPERATIONS SPECIALIST

Job description

Site Name: UK - Hertfordshire - Stevenage
Posted Date: Apr 8 2024

Operations Specialist

Closing Date for Applications - 3rd May (COB)

GSC R&D Engineering Services provides Facilities Management and Capital Projects delivery for Technical R&D sites within GSC's Engineering and EHS organisation.

As the Operations Specialist, you will help us to lead finance, governance, and engagement processes whilst striving for harmonization at R&D sites. This role will work to embed programs and initiatives through optimization, simplification, and working across boundaries to partner closely with local site operations teams and Service Partner teams to ensure a consistent approach is taken with respect to financials and processes in support of the business.

This role will foster a culture of transparency and trust with operations teams, service partners and customers by being present a minimum of 3 days on site per week.

We create a place where people can grow, be their best, be safe, and feel welcome, valued and included. We offer a competitive salary, an annual bonus based on company performance, healthcare and wellbeing programmes, pension plan membership, and shares and savings programmes.

We embrace modern work practices; our Performance with Choice programme offers a hybrid working model, empowering you to find the optimal balance between remote and in-office work.

Discover more about our company-wide benefits and life at GSK on our webpage Life at GSK | GSK

In this role you will:

• Act as lead and business point of contact for the roll of any GSK-wide or R&D Engineering Services programs. Take responsibility for the development and management of 'sub' processes and systems that bridge the gap; interface between GSK and Service Partners ensuring effective controls are maintained.
• Act as point of contact for standard working processes and ad hoc finance and budget requests ensuring robust interfaces with key stakeholders, adherence to the financial calendar and budget timetables.
• Act as data management process owner including collection, storage and indexation of operational, financial and compliance data and documents in Sharepoint and other storage mediums in line with audit requirements, global policies and standards ensuring material is kept up to date, securely stored electronically and disposed of after useful life.
• Drive improved Service Partner performance, support development and implementation of benchmarking, internal client feedback and innovation programs to include data analysis and visualization of information for key decision-making and improvement opportunities.
• Ongoing process analysis and development to drive simplification and standardization of policies and procedures for site operations, including interfacing with other GSK functions, service partners, and stakeholders.
• Manage annual financial processes - OPEX budget and update setting process, review actual spend with budget owners monthly identifying variances and areas for improvement, monthly reconciliations and 'true-ups' of actual vs budget spend by contract category for all Service Partners including posting of accruals.

Why you?

Qualifications & Skills:

We are looking for professionals with these required skills to achieve our goals:

• Holds degree in Business, Science or Engineering
• Experience with developing and managing processes and systems that bridge the gap and interface between GSK and Service Providers while ensuring effective controls are maintained.
• Experience with managing annual financial processes, OPEX budgets and update setting processes, including review of actual spend with budget owners.
• Experience supporting and driving programs in support of Culture & Engagement for the organization.

Preferred Qualifications & Skills:

If you have the following characteristics, it would be a plus:

• Experience with data management including collection, storage and indexation of operation, financial and compliance data and documents in SharePoint and other storage medium in line with audit requirements.
• Experience engaging with site teams and delivery partners to identify and implement continuous improvement initiatives in the provision of workplaces experience services.
• Experience with overseeing the development and implementation of change management strategies and plans that maximize employee adoption and usage of new services, systems and space.
• Ability to establish strong working relationships with key external contract partners, to deliver appropriate site services in agreement with established contracts.

Why Us?

GSK is a global biopharma company with a special purpose - to unite science, technology and talent to get ahead of disease together - so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns - as an organization where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to positively impact the health of 2.5 billion people by the end of 2030.

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it's also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. We're committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce.

As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to neurodiversity, race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class*(*US only).

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on [email protected] or 0808 234 4391.

Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels. However, we have created a UK Recruitment FAQ guide. Click the link and scroll to the Careers Section where you will find answers to multiple questions we receive .

As you apply, we will ask you to share some personal information which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.

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