Lab Shut Down and Maintenance Planner

Job description

Company Profile

CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries.

Job Title: Lab Shut Down & Maintenance Planner

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Lab Shut Down & Maintenance Planner to join the team located in Salisbury.

To ensure the day-to-day running of the Computerised Maintenance Management System (CMMS) is carried out so that all maintenance activities are completed to schedule for a defined area of the site in the most cost-effective manner. Maintains liaison and coordination between all relevant parties; maintains appropriate records and files to permit meaningful analysis and reporting of results or work completed.

Key Tasks

Site wide duties include the administration of the servicing of the Local Extract Ventilation (LEV's) Systems, Pressure Systems and Lifting Equipment at the Porton Down Site

To operate the CMMS including:

• Loading of asset data, manufacturer details onto the database and in liaison with the Operations Engineers schedule maintenance.

• Eliminating delays and obstacles through proper planning and coordination of parts, equipment down time and labour.

• Issuing and closing of job cards, together with the recording of comments, personnel details and also labour times to form an on-going history file for each asset.

• Timely preparation of high-quality job plans and elimination of avoidable delays.

• Job follow-up to identify opportunities to improve work methods and job plans.

• Elimination of job delays due to ineffective planning.

• Maintains list of work orders waiting to be scheduled, by priority, with an estimated completion date. Unplanned jobs requiring engineering, waiting for materials, waiting for downtime, etc., are filed accordingly. When ready for scheduling, work orders are filed by required completion day.

• Once job is planned and estimated, prior to scheduling, the job holder will verify availability of parts, materials and special tools required for execution.

• In liaison with the EEF Engineering Dept, determine the level of detail required within job plans.

• The provision of reports on a regular and ad-hoc basis for the Maintenance Manager.

• To monitor outstanding maintenance routines and, where necessary, highlight problem areas to the Maintenance Manager.

• Control and maintain the equipment numbering system and the issue of Equipment/Asset Labels. Record the movement of plant as and when it arises.

• In discussion with the Maintenance Manager, update maintenance routines and frequencies as required.

• Ensure that complete records are kept for COSHH and statutory plant and equipment, which require a full-service history.

• Record and establish historical records against plant and equipment showing routine and breakdown maintenance for required areas of concern.

• Maintain a working knowledge of the SuiteReq system to provide help and guidance when required.

• Provide on a regular basis, SuiteReq progress reports from the system for issue to the Maintenance Manager.

• Maintain Planned Maintenance System "Help Desk" for queries from departmental and business colleagues.

• Ensure that archiving of documents is carried out as per SOPs and the validated quality system on site.

• Adhere to procedures as defined by the Training Matrix.

• Completion of any other duties or projects, which are commensurate with a Maintenance Planner position, as defined by the Maintenance Manager.

• Provision of all identified services to a level that satisfies the organisation's requirements.

• Ensure no maintenance work is delayed due to late issue of documentation.

• Ensure accurate and consistent recoding of data which has been input to Maximo.

• All records to be updated within five working days from receipt of information.

• Good relationships to be fostered and maintained within EEF Dept and with UKHSA business colleagues.

• Specific reports to be provided within 24 hours of request. Routine reports to be provided on time.

Person Specification

• We are looking for a highly organised and hardworking individual with excellent communication.

skills, who can work off their own initiative to prioritise work and ensure extremely high standards.

• You will need a flexible and adaptable approach to work and the ability to work under pressure.

Knowledge and Skill Requirements:

• Proficient with maintenance planning and scheduling processes/procedures, procurement of

• materials, cost estimating, sub-contracting, and monitoring of job schedules and costs.

• Has knowledge of planning, estimating, and scheduling for various skilled trades (ex.

mechanical, pipe, welding, etc.).

• Knowledgeable of manufacturing operations, processes and business requirements including

• day-to-day priorities. Knowledgeable of applicable regulatory and code requirements to ensure

work is planned in compliance (asbestos, HSE, confined space, electrical codes, etc.)

• Can apply software skills as necessary to perform job duties (ex. Microsoft Office, planning

software tools, spare parts system, etc.).