Events Manager (12-month Fixed Term Contract)

Job description

About Us
The FT has an uncompromising mission: delivering independent, quality information, news and services to individuals and companies around the globe. It's the cornerstone of our reputation and the heart of our ambitions for the future. But for our people, the FT offers so much more than what we do. FT people come from all kinds of backgrounds and work across a huge range of disciplines and locations, and find an empowering, warm and welcoming culture that values curiosity and rewards smart, ambitious thinking. Those who are willing to unite around our mission and live our values will find plenty to challenge, inspire and interest them. Like the audiences we serve, no two FT people are the same; but together we help our audience be better informed and understand the world around them. It's a job that's never mattered more, and a career that can take you anywhere you want to go.

Our commitment to diversity and inclusion in the workplace
At the FT, we aim for employees across all regions to have a voice so that diverse perspectives are heard and valued. We believe that a supportive workplace is one where employees feel they can be themselves at work and have the flexibility they need to meet their personal needs. We'll continue to remove barriers for all, and in particular barriers facing employees from underrepresented groups.

The Role / Position Overview

FT Forums is seeking an Events Manager to deliver an annual programme of virtual and in-person, events, workshops and networking sessions. This is a 12-month fixed-term contract as maternity cover. The FT Forum team itself is responsible for running a series of members-only communities. The Events Manager will join a small team based across both the UK and Manila and report to the Senior Content and Events Manager in the Forums team. The role is an essential contributor to the team as the one responsible for producing and delivering all events.

Key Responsibilities

Digital Events

• Create and manage events on the digital events platforms (such as Bizzabo and Streamyard)
  
• Oversee event invitation email creation and automated emails
  
• Liaise with the FT Brand and Design team concerning console and event asset design
  
• Liaise with the event platform support team if necessary
  
• Liaise with speakers ahead of each event
  
• Organise and run pre-event calls with speakers and moderators
  
• Schedule and lead moderator digital platform training if necessary
  
• Book additional services (e.g. live scribe) and upload additional assets (e.g. Premium Member Thought Leadership)
  
• Create basic event slides (speaker names etc.)
  
• Lead technical event manager on the day
  
  

Face-to-face events

• Researching, securing and liaising with potential venues and event suppliers
  
• Coordinating, creating and proofing all branded and event collateral in collaboration with the Senior Content and Events Manager, FT Forums Operations Director, Brand & Design team and external printing suppliers
  
• Procuring, collating and sending all event materials to and from the venue
  
• Sourcing volunteers for additional event support
  
• Arranging pre-event briefings to ensure that the events run smoothly
  

• Lead on-site event direction including liaising with suppliers, venue setup, volunteer briefing, attendee registration, microphone operation and breakdown
  

• Overseeing the return, storage and responsible disposal of event materials
  
• Ownership of material and stationery stock levels and re-ordering supplies as appropriate
  
  

Additional Duties

• Work closely with the Senior Content and Events Manager to ensure event topics are at the forefront of all event activities
  
• Maintaining excellent relationships with venues and suppliers
  
• Processing supplier invoices
  
• Maintaining stock of marketing materials in liaison with the FT Forums Marketing Manager
  
• Arranging travel, accommodation and courier services for the FT Forums team and event speakers
  
• Other related duties to be assigned on an ad hoc basis
  
• Upholding the exceptional service standards set by FT Forums
  

Essential Skills / Experience

• Previous experience using virtual event platforms (e.g. Streamyard, Bizzabo, ON24)
• Confident presentation, verbal and written communication skills
  
• Exceptional organisational, prioritisation and multitasking ability
  
• Experience of supporting multiple events or projects at one time
  
• Superior attention to detail, with the desire and ability to deliver high-quality work to strict deadlines
  
• High proficiency in all MS Office packages, including Word, Powerpoint and Excel
  
• Flexible approach (working hours can vary)
  
• Problem-solving skills and diplomacy
  
• Versatile and proactive, with a can-do attitude and the ability to work in a small team
  
• Comfortable working in a fast-paced environment
  
• Passionate, with the determination to succeed and progress
  
  

Desirable Skills / Experience

• Graduate at Degree level
  
• Previous experience in an events delivery role
  
• Previous experience or awareness of the news and media industry

What's in it for you? Our Benefits

Our benefits vary depending on location, but we are committed to providing best in class perks across all our offices as well as an inclusive environment to develop your career. Examples of our benefits include; generous annual leave allowances, flexible working (including working from home), medical cover, enhanced maternity & paternity packages, subsidised gym memberships and Giving Back opportunities. Full details of our benefits can be found here .

Further Information

The FT is committed to providing an inclusive working environment for all. We are an equal opportunities employer who seeks to recruit and appoint the best talent regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We also promote flexible working and will consider specific requests around flexibility for all roles where it can be accommodated. Please let us know if you require any adjustments as part of the application process or to enable you to attend an interview. If you would like to discuss your requirements, or have any questions, [email protected] and a member of our team will be happy to help.

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