Senior Administration Assistant

Job description

Job summary

Please note that this advertised vacancy does not meet the UKVI eligibility requirements for a Skilled Worker Visa and therefore HTFT would not be able to issue a Certificate of Sponsorship for this role.

The Holderness Mental Health Team, based in Hedon, Hull, requires an enthusiastic and motivated Band 3 Senior Administration Assistant to provide administrative support to the consultants and medics within the team.

This position is for 22.5 hours per week, to be worked across 4 or 5 days. You will be working within a supportive and friendly team, where training, development, and regular supervision will be provided. Free parking is available on site, along with a range of staff benefits.

Main duties of the job

• Providing secretarial support to the medics.
• Organising clinics, appointments, inputting onto SystmOne, general admin tasks, liaising with clients, carers.
• Reception cover may be required at times.
• Strong organisational an interpersonal skills required.
• Ability to change / improve procedures.
• Problem solving.
• The successful candidate will hold RSA 3/OCR 3 / ECDL advanced or equivalent. A good standard or English/Numeracy to Level 2.
• 2 Years previous experience of carrying out a range of administrative/secretarial procedures in an office setting.
• Experience of using Microsoft Word/ Outlook / Excel would be advantageous as would the use of patient systems/SystmOne.
• Some supervision and guidance for less experienced staff may also be expected.
• A flexible approach will be required for absence / annual leave cover.

About us

We are an award winning and CQC rated good health and social care Trust delivering integrated services across Hull, East and North Yorkshire. Find out more on our website

We are a forward thinking and dynamic Trust with a real commitment to staff development. We value our colleagues and invest in them to ensure they have the right skills to deliver outstanding care.

We are proud to score above or equal to the average for all NHS People Promise theme areas demonstrating our commitment to improve the experience of working in the NHS for everyone. Wherever you work we know you will receive a warm welcome and all the support you'll need to get you started.

We recognise the positive value of diversity and promotes equality whilst challenging discrimination. We welcome and encourage job applications from people of all backgrounds.

Work life balance is about having influence and flexibility over when, where and how you work. If the work pattern for this role does not meet your needs, we welcome an application and are happy to discuss working arrangements that differ from those advertised.

We offer a unique range of benefits that go above and beyond other NHS Trusts including an enhanced leave package and health and wellbeing support.

From city to countryside, market towns to moors you'll find a place to call home including some of the most affordable places to live in the UK.

Find out more and search live jobs.

Job description

Job responsibilities

For further information with regards to this vacancy please see the attached Job description and Person Specification.

Job description
Job responsibilities

For further information with regards to this vacancy please see the attached Job description and Person Specification.

Person Specification

Qualifications and Knowledge

Essential

• Knowledge of a range of work procedures and practices
• 'A' Level/BTEC Diploma/NVQ3 Business Administration/Customer Service or equivalent experiential learning
• OR demonstrable experience within A&C field at Advanced level
• Advanced keyboard skills: RSA/OCR III or equivalent/Advanced ECDL
• 3 or more GCSE/O levels which must include English and Maths

Desirable

• Intermediate level of theoretical knowledge

Experience

Essential

• Experience of using a range of IT systems, including Microsoft Office applications
• Experience organising, preparing for and supporting meetings
• Experience of using a range of IT systems, including Microsoft Office applications
• Demonstrable experience of practice and procedures relevant to the area of work

Skills and Competencies

Essential

• Able to demonstrate inter-personal communication skills
• Have a flexible approach to workload and enjoy working in a busy team.
• Able to plan and prioritise effectively
• Light physical effort required for lifting stationery, files, sitting at a keyboard.

Desirable

• Supervision Skills

Person Specification
Qualifications and Knowledge

Essential

• Knowledge of a range of work procedures and practices
• 'A' Level/BTEC Diploma/NVQ3 Business Administration/Customer Service or equivalent experiential learning
• OR demonstrable experience within A&C field at Advanced level
• Advanced keyboard skills: RSA/OCR III or equivalent/Advanced ECDL
• 3 or more GCSE/O levels which must include English and Maths

Desirable

• Intermediate level of theoretical knowledge

Experience

Essential

• Experience of using a range of IT systems, including Microsoft Office applications
• Experience organising, preparing for and supporting meetings
• Experience of using a range of IT systems, including Microsoft Office applications
• Demonstrable experience of practice and procedures relevant to the area of work

Skills and Competencies

Essential

• Able to demonstrate inter-personal communication skills
• Have a flexible approach to workload and enjoy working in a busy team.
• Able to plan and prioritise effectively
• Light physical effort required for lifting stationery, files, sitting at a keyboard.

Desirable

• Supervision Skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

Humber Teaching NHS Foundation Trust
Address

Rosedale CU

Preston Road

Hedon

HU12 8JU

United Kingdom

Employer's website