SDA Senior Administrative Business Support

Job description

Are you looking for a new opportunity to develop your skills and become a key member of the team? Excited by the opportunity to shape and define the some of the biggest and complex defence programmes in the UK today? The Submarine Delivery Agency (SDA) are currently seeking an enthusiastic and driven Senior Administrative Business Support to join our team at Rosyth.

Working in one of our business management hubs, you will play a key role in providing our delivery and enabling teams with the administrative support to achieve their objectives. The hub is there to provide a range of business management and executive assistant support for your team. Although you will be working independently at our Rosyth site, you will be linked to our Bristol team where you will have weekly meetings and the Lead Hub Manager will visit every 3 months, providing you support from afar.

Want to hear from one of the team currently in the role?

Working in the Business Management Hub has been a unique opportunity and something I really enjoy. As part of the role, I meet new people and I have built up a strong network of colleagues that span across different specialisms, teams, and levels. I have received great support and backing from the team, we meet regularly both online and in person. Being in the office is fun and something I really enjoy, getting to meet new people and learn from their experiences The team are always present in the office and from the start I felt part of the bigger picture -everyone wants to help you achieve your personal goals and I have always gone out of their way to support me and point me in the right direction

Your role will entail providing effective and high-quality support, office management, stakeholder engagement and administration, to ensure the organisation conducts business as efficiently as possible. Most importantly, as part of the team, you will be helping to ensure that the Rosyth site maintains a safe, secure, and legally compliant place of business.

Growing your career as part of the SDA, we will provide you with the diverse opportunities at the forefront of ensuring the delivery of crucial and significant projects. You will be supported by your manager and wider team to achieve your career goals and aspirations with mentoring available to fulfil your potential. Willingness to undergo further training is preferred such as OHSE, these types of training are funded by the SDA, and you will be provided the support and guidance needed to help you achieve this.

At the SDA, we champion flexible ways of working. Regular in-person attendance is required (this is expected to be a minimum of 40%) to promote the benefits of face-to-face collaboration alongside flexibility of hours to support work-life balance. Initially, you may be expected to attend more frequently to familiarise yourselves with the site, the team, and your role.

What youll be doing

• With direction and guidance, prepare accurate meeting materials on time, including agendas, printing, and flagging briefing packs and presentations.
• Act as the focal point for local safety, security, and facilities.
• Manage the logistics of meetings and visits.
• Conduct accurate and efficient information management tasks such as filing, expenses and time recording.
• Manage other administrative tasks, such as drafting Business Cases to procure office equipment.
• Establish and maintain stakeholder networks across the business contacts and work colleagues (internal and external to SDA).
• Work with the wider team to understand their needs and objectives to build a cohesive and efficient working relationship, carry out other reactive ad hoc tasks as required.

Person specification

To be successful with your application, you'll need to show that you meet the following essential criteria :

• Basic understanding of Microsoft Office applications (Word, Excel, Outlook).
• Ability to work effectively in isolation

In addition to the responsibilities above, the following technical competences and behaviours will be assessed at interview:

• Problem Solving Practitioner
• Strategic Thinking & Planning Awareness
• Working Together
• Delivering at Pace

Benefits

Alongside your salary of 27,800, Ministry of Defence contributes 7,506 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• 25 days annual leave +1 day a year up to 30 days, 8 bank holidays and a day off for the Kings birthday
• Flexible and hybrid working options
• Market-leading average employer pension contribution of 27%
• Annual performance-based bonus and recognition awards
• Access to specialist training and funded qualifications
• Support for progression
• Huge range of discounts
• Volunteering days
• Enhanced parental leave schemes

Improving innovation and enriching our culture, diversity of thought is vital to our success. So whether youre looking for a new opportunity, a next step, or a helping hand as you return from a career break, bring your experiences and help deliver for the defence of tomorrow. Here youll find a supportive, family-friendly organisation to be a part of - and if you need any assistance with your application, just let us know.

#LI-Hybrid

Further Information

• Candidate Information Pack: http://bit.ly/SDA--Candidate-Information-Pack
• Terms and Conditions: https://bit.ly/DES-SDA-Terms-and-Conditions

Things you need to know

Selection process details

Your application will go through the following stages of assessment:

Pre-sift - We will check that you meet any essential or eligibility criteria that are listed in the Person Specification section of this advert. On your CV, please clearly show how you meet the essential criteria.

Sift - Your CV will be assessed against the following categories, using a simple numerical scoring system: Key Achievements; Relevant Experience; Applied Knowledge and Skills

Please follow our guidance on CV writing for best chance of success.

3. Interview - If you're invited to interview, you'll be assessed against the Sift categories listed above, as well as the Technical Competences and Behaviours listed in the Person Specification section of this advert.

Feedback will only be provided if you attend an interview.

Offering at a lower level
If youre not successful at interview, we may offer you a role at a lower level if this is a match for your skills and experience. If this applies to your application, youll be scored against criteria for the lower-level role and offers will be made in merit order. If you accept this position, youll be able to take advantage of opportunities to develop your career as part of our team.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window) .

See our vetting charter (opens in a new window) .

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements
Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window) .

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.