Facilities Co-ordinator and PA to Facilities Director

Job description

Job Title: Facilities Co-ordinator and PA to Facilities Director - 12 month fixed term contract

Department: Facilities

Location: London

Hours: Monday to Friday 09:30 to 17:30 (flexibility around start and finish times will be expected).

About the Business:

Here at Pinsent Masons we bring together the best people to get the job done. We're naturally curious, constantly learning, listening, and growing. We'll truly value your ideas. You'll be joining an award-winning, hardworking and commercially minded team, where you'll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You'll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results.

Purpose of the role:

To provide proactive, professional PA, co-ordination and high quality administration support to the Property and Facilities Director and the Facilities department.

Candidate Overview

We are looking for candidates who ideally hold the following skills and experience:

• Previous PA/Co-ordination experience at a senior level
• Previous specialist knowledge of Facilities services is advantageous
• Practical experience of working within service level agreements
• Knowledge of Facilities responsibilities
• Advanced Word, Excel and PowerPoint skills
• Experience of document management system advantageous (i.e., Filesite)
• Occasional travel to other offices will be required (possibly overnight)

What can we offer you?

• Carers' leave (up to five paid days' leave towards caring responsibilities)
• 25 days' annual leave entitlement and the opportunity to purchase or roll over 5 days.
• Contributory pension of up to 5%.
• Private healthcare policy
• Death in service cover (4 x base salary).
• Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan.
• Cycle to work scheme.

What happens next?

Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email.

We typically hold two interview stages per vacancy providing the opportunity to meet two members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.

Our strength lies in our differences.

We are a Disability Confident and top Stonewall employer, a Valuable 500 member, a founding member of the Mindful Business Charter, signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It's with different perspectives that we'll find solutions to our clients' most complex challenges. It's how we'll deliver outstanding results today, and tomorrow. We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.

#LI-BOSWWe are looking for a Facilities Co-ordinator and PA to Facilities Director to join us on a 12 month fixed term contract. This role will be based in our London office.