Executive Recruitment Support - PwC - Belfast or London

Job description

About Us
Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

https://www.weareams.com/
The Role
Provide high-quality coordination and administrative support across the executive recruitment process. Ensure candidate activity, assessments, interviews, stakeholder engagement, reporting, and recruitment systems are managed accurately and professionally, delivering an exceptional candidate and stakeholder experience.
Key Accountabilities
What you'll do:

Candidate & Stakeholder Coordination

• Act as the primary coordination point for candidates, recruiters, hiring stakeholders, Partners, assessors, and the Programme Office.
• Deliver a professional, responsive, and confidential candidate experience throughout the recruitment process.
• Communicate clearly on process status, actions, timelines, and next steps.
• Manage changes, competing priorities, and scheduling conflicts effectively.

Recruitment Process Management

• Coordinate end-to-end recruitment activities, ensuring all process steps are completed accurately and on time.
• Monitor candidate progression and maintain momentum throughout the hiring journey.
• Identify and escalate risks, delays, blockers, or process exceptions.

Assessment & Testing Administration

• Coordinate SHL and behavioural assessments, ensuring completion at the appropriate recruitment stage.
• Track assessment progress, follow up on outstanding actions, and maintain accurate records.
• Liaise with qualified assessors and Partners to support successful completion of testing activities.

Interview & Stakeholder Scheduling

• Coordinate complex diaries for executive interviews, panel assessments, and socialisation calls.
• Prepare and distribute accurate meeting invitations, supporting information, and interview logistics.
• Manage rescheduling requirements and ensure stakeholders are fully briefed.

Reporting & Data Management

• Maintain accurate candidate records within Greenhouse, Workday, and other recruitment systems.
• Produce recruitment pipeline reports and management information for the Programme Office and senior stakeholders.
• Conduct regular data quality checks and resolve discrepancies.
• Ensure reporting reflects current pipeline status, risks, actions, and next steps.

Governance & Confidentiality

• Maintain accurate documentation, audit trails, and recruitment records.
• Ensure compliance with recruitment processes, data privacy requirements, and confidentiality standards.
• Support continuous improvement by identifying opportunities to enhance processes and service delivery.

Skills & Requirements
Must Have

• Previous administration or coordination experience within recruitment, HR, executive search, or professional services.
• Strong organisational skills with exceptional attention to detail.
• Experience managing multiple priorities, deadlines, and stakeholders simultaneously.
• Excellent written and verbal communication skills.
• Strong diary management and interview scheduling capability.
• Experience using recruitment, HR, or applicant tracking systems.
• Ability to produce accurate reports and maintain high data quality standards.
• High level of discretion when handling confidential information.
• Proficiency in Microsoft Outlook, Excel, Teams, and PowerPoint.
• Proactive approach with strong problem-solving and follow-through skills.

Nice to Have

• Experience supporting executive or senior-level recruitment processes.
• Knowledge of Greenhouse and/or Workday.
• Experience coordinating psychometric, behavioural, or assessment testing.
• Exposure to programme management, governance, or project reporting environments.
• Understanding of talent acquisition, executive search, or talent mobility processes.
• Experience working with senior leaders or executive stakeholders.

Why AMS?
At AMS, we come from every walk of life - and that's what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• The opportunity to develop a career within one of the world's leading organisations specialising in talent and workforce solutions.
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
• A competitive reward and benefits package* ( private medical care, life insurance, etc. )
• Flexibility in how and where you work*
• Hybrid model [ when applies - details ]

*Details may vary slightly depending on your location, local labour law, etc.

[ add benefits specific for your region/country, etc. ]

Our statement

We're committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [email protected] or make a member of our Talent Acquisition team aware at any time.

We take pride in being Disability Confident. This helps to ensure that you can be interviewed fairly if you have a disability, long- term health conditions, or are neurodiverse. You will be shortlisted based on minimum criteria for the role and will be offered support and/or adjustments for the recruitment process if you wish.

If you're ready to bring your skills, curiosity, and passion, click Apply and let's explore what we can achieve together!