Colposcopy Secretary

Job description

Detailed job description and main responsibilities

The post holder will be responsible for managing and coordinating the Colposcopy patient pathway, ensuring patients progress through referral, diagnosis, treatment and discharge within national waiting time targets. This includes tracking patients, managing appointments, maintaining failsafe systems, communicating results, responding to patient and GP enquiries, and proactively identifying and resolving pathway delays.

The role also provides administrative support to the Colposcopy Multidisciplinary Team (MDT), including attending meetings, preparing patient lists, ensuring clinical information is available, recording outcomes, and maintaining MDT trackers to support timely clinical decision-making.

In addition, the post holder will be responsible for accurate data collection, analysis and reporting. This includes maintaining local and national databases.

Person specification

Education and Qualifications

Essential criteria

• Good general level of education to GSCE or equivalent Maths and English Literature

Desirable criteria

• Previous medical secretarial experience
• NVQ III Business & Administration

Experience

Essential criteria

• Previous Administration experience
• Experience of working with the public and/or professionals
• MS Office, Word, Excel, and Outlook

Desirable criteria

• Experience of working in the NHS and understanding of medical terminology
• Experience of using NWAFT IT systems

Knowledge

Essential criteria

• Knowledge /understanding of the Data Protection Act
• Ability to facilitate change within the work area

Desirable criteria

• Understanding and working practice of NHS performance targets including 18-week referral to treatment times

Key skills

Essential criteria

• Can demonstrate good standards of written and verbal communication
• Ability to adhere to policies and procedures
• Ability to prioritise workload and work under pressure to ensure deadlines are achieved

Disclosure & Barring Check Fee

Where your role requires a DBS check, the Trust will pay the fee upfront and reclaim the cost (including a £5 admin fee) from your first month's salary. Volunteers are exempt.

Our Values - At the heart of all we do
We recruit not just for skills but for behaviours aligned with our core values: dedication, care, courage, and innovation. Show us how you live these values in your application and interview.

Early closure notice

We may close this advert early if we receive enough applications-please apply without delay.

International Applicants & Sponsorship
Applications from candidates requiring UK sponsorship are welcome where the role is eligible for sponsorship under current UK Visas and Immigration (UKVI) rules.

Please note that not all roles will meet the eligibility requirements for Skilled Worker sponsorship. Eligibility is determined by factors including occupation code, skill level and salary thresholds in line with UKVI guidance.

Most non-UK/Republic of Ireland nationals require a visa to work in the UK. Candidates are encouraged to review current visa requirements and eligibility before applying: