Colposcopy Secretary

Job description

Job summary

An exciting opportunity has arisen to join the Colposcopy Administration Team at Peterborough City Hospital on a fixed-term basis to provide maternity leave cover.

The successful candidate will play a key role in supporting the smooth running of the Colposcopy Service by providing comprehensive administrative support to the Consultant Colposcopists and Nurse Colposcopists. Working as part of a dedicated team, you will be responsible for coordinating patient pathways, managing appointments, maintaining accurate records, and ensuring effective communication between patients and clinical staff.

This role requires excellent organisational and communication skills, attention to detail, and the ability to work efficiently in a busy healthcare environment while delivering a high standard of patient-focused service.

Main duties of the job

Key responsibilities include:

• Providing administrative support to the Colposcopy clinical team.
• Managing patient appointments, correspondence, and clinic schedules.
• Maintaining accurate patient records and data systems.
• Communicating effectively with patients, clinicians, and multidisciplinary teams.
• Supporting the delivery of a high-quality, efficient, and compassionate service.

About us

Priority will be given to colleagues identified as at risk through the Trust's redeployment process.

Job description

Job responsibilities

The post holder will be responsible for managing and coordinating the Colposcopy patient pathway, ensuring patients progress through referral, diagnosis, treatment and discharge within national waiting time targets. This includes tracking patients, managing appointments, maintaining failsafe systems, communicating results, responding to patient and GP enquiries, and proactively identifying and resolving pathway delays.

The role also provides administrative support to the Colposcopy Multidisciplinary Team (MDT), including attending meetings, preparing patient lists, ensuring clinical information is available, recording outcomes, and maintaining MDT trackers to support timely clinical decision-making.

In addition, the post holder will be responsible for accurate data collection, analysis and reporting. This includes maintaining local and national databases.

Job description
Job responsibilities

The post holder will be responsible for managing and coordinating the Colposcopy patient pathway, ensuring patients progress through referral, diagnosis, treatment and discharge within national waiting time targets. This includes tracking patients, managing appointments, maintaining failsafe systems, communicating results, responding to patient and GP enquiries, and proactively identifying and resolving pathway delays.

The role also provides administrative support to the Colposcopy Multidisciplinary Team (MDT), including attending meetings, preparing patient lists, ensuring clinical information is available, recording outcomes, and maintaining MDT trackers to support timely clinical decision-making.

In addition, the post holder will be responsible for accurate data collection, analysis and reporting. This includes maintaining local and national databases.

Person Specification

Education and Qualifications

Essential

• Good general level of education to GSCE or equivalent Maths and English Literature

Desirable

• Previous medical secretarial experience
• NVQ III Business & Administration

Experience

Essential

• Previous Administration experience
• Experience of working with the public and/or professionals
• MS Office, Word, Excel, and Outlook

Desirable

• Experience of working in the NHS and understanding of medical terminology
• Experience of using NWAFT IT systems

Knowledge

Essential

• Knowledge /understanding of the Data Protection Act
• Ability to facilitate change within the work area

Desirable

• Understanding and working practice of NHS performance targets including 18-week referral to treatment times

Key skills

Essential

• Can demonstrate good standards of written and verbal communication
• Ability to adhere to policies and procedures
• Ability to prioritise workload and work under pressure to ensure deadlines are achieved

Person Specification
Education and Qualifications

Essential

• Good general level of education to GSCE or equivalent Maths and English Literature

Desirable

• Previous medical secretarial experience
• NVQ III Business & Administration

Experience

Essential

• Previous Administration experience
• Experience of working with the public and/or professionals
• MS Office, Word, Excel, and Outlook

Desirable

• Experience of working in the NHS and understanding of medical terminology
• Experience of using NWAFT IT systems

Knowledge

Essential

• Knowledge /understanding of the Data Protection Act
• Ability to facilitate change within the work area

Desirable

• Understanding and working practice of NHS performance targets including 18-week referral to treatment times

Key skills

Essential

• Can demonstrate good standards of written and verbal communication
• Ability to adhere to policies and procedures
• Ability to prioritise workload and work under pressure to ensure deadlines are achieved

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

North West Anglia NHS Foundation Trust
Address

Peterborough City Hospital

Edith Cavell Campus, Bretton Gate

Peterborough

PE3 9GZ

United Kingdom

Employer's website