Capital Projects Administrator

Job description

Job summary

The Capital Development team plays a critical role in delivering the Trust's capital investment programme, including new builds, refurbishments, and equipment replacement schemes across all sites. Working across a complex and high-value portfolio, the team ensures robust financial management, effective governance, and consistent programme oversight.

An exciting opportunity has arisen for a highly organised and proactive administrator to support the Capital Development team. This role sits at the heart of the team's day-to-day operations, providing essential administrative, financial, and programme management support to enable the successful delivery of capital projects.

Main duties of the job

o Procurement and Financial Administrationo PMO and Programme Supporto Meetings, Minute-taking, and Administrationo Provide flexible administrative support across Property Services priorities as directed, ensuring duties remain commensurate with the grade and scope of the post.o Provide holiday cover for other administrative services, such as car parking administration; accommodation office; input and track of overtime and on-call for engineers on healthroster system; diary management and meeting co-ordination.

About us

Why colleagues think we are "a great place to work!"

What does Buckinghamshire Healthcare NHS Trust offer you?

As part of our BHT family, you'll benefit from learning and development opportunities to support your career progression.

Alongside NHS benefits of generous annual leave entitlement and pension scheme, you'll have access to NHS discount schemes.

We provide a range of health and wellbeing services to promote a healthy, happy workforce.

What do we stand for?

Our vision is to provide outstanding care, support healthy communities and be a great place to work.

Our mission is to provide personal and compassionate care every time.

We are working hard to increase diversity at all levels within the trust. We believe a diverse workforce can have a positive effect on both staff wellbeing and patient outcomes.

We welcome applications from black, Asian and minority ethnic candidates, LGBTQ+ candidates, candidates with disabilities and care-experienced candidates.

We are proud to achieve the Gold award for the Armed Forces Covenant and support applications from the Armed Forces Community. Please contact [email protected] (our Armed Forces Covenant Lead) if you would like guidance or assistance with your application.

We make employment decisions by matching our service needs with the skills and experience of candidates, regardless of age, disability, gender, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.

Job description

Job responsibilities

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.

If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on [email protected] quoting the vacancy reference number.

Job description
Job responsibilities

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.

If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on [email protected] quoting the vacancy reference number.

Person Specification

Education

Essential

• Qualifications at Level 3 or above (e.g. A level, NVQ Level 3, BTEC, diploma) or equivalent experience in an administrative or project support role.
• A good standard of English and numeracy skills.

Experience

Essential

• Experience of raising purchase orders and working with procurement or e-procurement systems.
• Experience of minute-taking and agenda preparation in a professional setting
• Experience of supporting a project or programme office, including maintaining trackers, dashboards, or project logs.

Skills

Essential

• Confident use of Microsoft 365 applications, including Word, Excel, Outlook, Teams, and SharePoint. Ability to produce clear documents, spreadsheets, and correspondence, and to use shared digital workspaces effectively.
• Clear, concise written and verbal communication skills, with the ability to liaise confidently with colleagues and external stakeholders at all levels

Person Specification
Education

Essential

• Qualifications at Level 3 or above (e.g. A level, NVQ Level 3, BTEC, diploma) or equivalent experience in an administrative or project support role.
• A good standard of English and numeracy skills.

Experience

Essential

• Experience of raising purchase orders and working with procurement or e-procurement systems.
• Experience of minute-taking and agenda preparation in a professional setting
• Experience of supporting a project or programme office, including maintaining trackers, dashboards, or project logs.

Skills

Essential

• Confident use of Microsoft 365 applications, including Word, Excel, Outlook, Teams, and SharePoint. Ability to produce clear documents, spreadsheets, and correspondence, and to use shared digital workspaces effectively.
• Clear, concise written and verbal communication skills, with the ability to liaise confidently with colleagues and external stakeholders at all levels

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Buckinghamshire Healthcare NHS Trust
Address

Wycombe General Hospital / Stpke Mandeville Hospital

Mandeville Road

Aylesbury

HP21 8AL

United Kingdom

Employer's website