Administration Officer

Job description

Description and requirements

Skanska, one of the world's leading project development and construction groups, is an inclusive and responsible business that is helping to build a better society.

Skanska's teams support frontline workers in hospitals across the country. We help to manage and reduce hospital energy use, cutting carbon emissions and reducing waste disposal costs.

We are looking for an Administration Officer to join our building services team at Kings Mill Hospital, Mansfield.

Working as an Administration Officer you will report to the Office Manager, the post holder will provide administrative support to the Operational Team at Kings Mill Hospital, Newark General Hospital and Mansfield Community Hospital.

You'll:

• Ensure sub-contractor purchase orders and uplifts are actioned in a timely manner and in line with financial policies.
• Keep all databases/spreadsheets related to the above activities up to date.
• Liaise with our sub-contractors in relation to timescales for completing tasks and ensure service sheets are received as evidence of completion.
• Close down tasks following receipt of service reports/sheets ensuring these are scanned into the Concept system prior to the closure of the ticket.
• Ensure Concept is kept up to date regarding task interruption information and produce reports as requested.
• Communicate with Maintenance Supervisors/Team Leaders in relation to task interruptions and agreed timescales.

We are looking for:

• Demonstrable experience in a similar post.
• Excellent IT skills - knowledge of Office 365 would be advantageous.
• Able to work flexibly to meet the demands of the service.
• High standard of customer care skills.

Equal opportunities

We thrive through embracing differences, whether they be social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation and any other protected characteristic - we know that diversity opens a rich potential for new ways of thinking, helping us to build successful and high-performing teams. We call it Naturally Skanska.

Flexible working

We welcome you to ask about flexibility at interview stage and we will explore what is possible for the role.

Reasonable adjustments

We would like you to perform at your best at every stage of our recruitment process. Please contact us using [email protected] if you require any adjustments that would support you throughout your application.

More information about the role

Please note this is an advert for our job vacancy, and therefore may not be inclusive of all assigned duties, responsibilities, or aspects of the role described, and may be amended at any time at the sole discretion of Skanska. For a full role profile, please contact us: [email protected]

Closing date

The closing date for this vacancy may be subject to change any time at the sole discretion of the business.