Ward Sisters Administrator

Job description

Job summary

We are seeking a motivated and highly organised Ward Sisters Administrator to join our team on 5 North at Royal Papworth Hospital. 5 North is a 41 bedded cardiothoracic surgical ward, specialising in heart and lung transplantation, pulmonary thromboendarterectomy and artificial heart devices. We are a committed, diverse and friendly nursing team. Who promote an open and honest, inclusive culture to deliver a high standard of safe and quality care to our patients.

The ideal candidate will have strong administrative skills, excellent attention to detail and the ability to prioritise workload effectively. You will be a confident communicator, able to build positive working relationships across the multidisciplinary team and demonstrate a flexible and responsive approach to the needs of the service.

Main duties of the job

As the Ward Sisters Administrator, you will work closely with the Wards Sisters and clinical team to maintain ward functionality. You will provide administrative support in relation to clinical staffing matters, ensuring the smooth running of electronic rotas, induction of new staff, day-to-day workforce management and ensure that adequate stationery stocks are held, managed and ordered in a timely manner. Handling personnel information with the upmost confidentiality and discretion.

You will work alongside the Ward Sisters Administrator for 5 South and will be provided with mentorship and protected learning time as you develop into your role. This opportunity is for 30 hours per week and are open to discussing a job share with a current role you may hold. This is a rare opportunity to join a highly specialised cardiothoracic ward and become part of a committed and supportive multidisciplinary team. We look forward to receiving your application.

About us

Royal Papworth Hospital NHS Foundation Trust is the UK's leading heart and lung hospital, delivering care to more than 50,000 patients a year in its new state-of-the-art hospital in Cambridge. We perform the most heart and/or lung transplants in the UK and carried out the UK's first successful heart transplant in 1979. It also offers emergency heart attack treatment, sleep centre care and is one of just five centres nationally for those in severe respiratory failure.

Based on the Cambridge Biomedical Campus the largest centre of medical research and health science in Europe the Trust is at the heart of treatments of the future. Royal Papworth became the first hospital trust in the country to be rated outstanding in all five areas assessed by the Care Quality Commission - a rating it still holds today. The Trust holds its values of compassion, excellence & collaboration at its core, and all colleagues joining the team are expected to uphold these in their day-to-day roles & interactions. Royal Papworth is proud of its diverse workforce and encourages people to embrace their individuality.

The Trust values difference and welcomes all applications irrespective of age, disability, gender reassignment, marriage and civil partnership, pregnancy & maternity, race, religion & belief, sex and sexual orientation. Providing they meet the minimum post criteria, applicants with disabilities will be offered an interview.

For a street view tour: https://royalpapworth.nhs.uk/virtual-tour

Job description

Job responsibilities

On this page you will find a Role Profile which provides information about the hospital and full details about the role. We recommend that you review this and refer to it as you complete your application. Please include how you will meet the Trust Values Compassion, Excellence and Collaboration. If you would like more information about the role or working at Royal Papworth Hospital, please get in touch with the contact for this role.

Job description
Job responsibilities

On this page you will find a Role Profile which provides information about the hospital and full details about the role. We recommend that you review this and refer to it as you complete your application. Please include how you will meet the Trust Values Compassion, Excellence and Collaboration. If you would like more information about the role or working at Royal Papworth Hospital, please get in touch with the contact for this role.

Person Specification

Qualifications

Essential

• NVQ III in Administration or Customer Service or equivalent qualification or experience
• or
• Educated to GCSE Level 4, or equivalent in English and Maths or equivalent qualification or experience

Desirable

• European Computer Driving License (ECDL) or equivalent qualification or experience

Experience

Essential

• The ability to communicate basic or sensitive information to colleagues, patients and relatives.
• The ability to pay close attention to detail in written and electronic communication and information storage.
• The ability to work as part of a multi-disciplinary team to ensure high quality administrative support.
• Able to organise, prioritise and adjust own and others workload in relation to the priorities of the department over timescales.
• The ability to suggest & demonstrate changes to own practice.
• Demonstrates personal duty of care in relation to the safe use of equipment and other resources.
• Maintains the quality in own work with the ability to suggest changes to own practice.

Desirable

• Previous experience of using Microsoft Office Applications.
• Previous experience of working in an office environment.
• Previous experience of working in the NHS.
• Previous experience of working in a customer facing role.
• Experience in minute taking and organising meetings.

Additional Criteria

Essential

• Please provide evidence of your commitment to uphold the Trust's values: Compassion, Excellence, Collaboration

Person Specification
Qualifications

Essential

• NVQ III in Administration or Customer Service or equivalent qualification or experience
• or
• Educated to GCSE Level 4, or equivalent in English and Maths or equivalent qualification or experience

Desirable

• European Computer Driving License (ECDL) or equivalent qualification or experience

Experience

Essential

• The ability to communicate basic or sensitive information to colleagues, patients and relatives.
• The ability to pay close attention to detail in written and electronic communication and information storage.
• The ability to work as part of a multi-disciplinary team to ensure high quality administrative support.
• Able to organise, prioritise and adjust own and others workload in relation to the priorities of the department over timescales.
• The ability to suggest & demonstrate changes to own practice.
• Demonstrates personal duty of care in relation to the safe use of equipment and other resources.
• Maintains the quality in own work with the ability to suggest changes to own practice.

Desirable

• Previous experience of using Microsoft Office Applications.
• Previous experience of working in an office environment.
• Previous experience of working in the NHS.
• Previous experience of working in a customer facing role.
• Experience in minute taking and organising meetings.

Additional Criteria

Essential

• Please provide evidence of your commitment to uphold the Trust's values: Compassion, Excellence, Collaboration

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Royal Papworth Hospital NHS Foundation Trust
Address

Royal Papworth Hospital

Papworth Road

Cambridge Bio Medical Campus

Cambridge

CB2 0AY

United Kingdom

Employer's website