(**) Ward Clerk - Day Surgery Unit

Job description

Mid and South Essex NHS Foundation Trust is the only acute hospital provider in the Mid and South Essex Integrated Care System (ICS), which is a system of health and care partners working together for our local population.

Within Mid and South Essex there are 149 GP practices, operating from over 200 sites, forming 27 Primary Care Networks and one Ambulance Trust. There are also three main community and mental health service providers who work together through a community collaborative.

We collaborate with other valuable partners, including three Healthwatch organisations, nine voluntary and community sector organisations and three top tier local authorities, with seven district, borough and city councils, as well as our local universities.

Job overview

We are seeking an organised and approachable Ward Clerk to support our Day Stay Unit team at Southend Hospital on a part-time basis. This is an important administrative role, helping to ensure the smooth day-to-day running of the department.

If successful, you will provide comprehensive administrative and clerical support to the Day Surgery Unit team, ensuring the smooth and efficient running of the department.

If you are looking for a part-time admin role, then this could be the role for you; so apply today!

Main duties of the job

If successful you will:

• Provide a professional and courteous reception service to patients, relatives, carers, visitors, and members of the multidisciplinary team.
• Answer telephone calls promptly and appropriately in accordance with Trust telephone protocols.
• Receive, communicate, and relay messages accurately and in a timely manner to the appropriate staff member.
• Respond to routine enquiries, both face-to-face and by telephone, within agreed limits and seek assistance when required.
• Maintain effective communication with patients, carers, colleagues, and other departments to support the delivery of patient care.
• Demonstrate a professional, compassionate, and customer-focused approach when interacting with patients and visitors.
• Develop and maintain positive working relationships with clinical and non-clinical staff across the Trust.

Working for our organisation

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.

The Day Surgery Unit (DSU) is a fast-paced and dynamic environment delivering high-quality elective surgical care across a range of specialties. The service is focused on providing safe, efficient, and patient-centred care, supporting rapid patient assessment, treatment, and discharge to maximise theatre utilisation and patient flow.

Working within DSU offers the opportunity to contribute to a responsive multidisciplinary team committed to delivering excellent patient outcomes, reducing waiting times, and ensuring a positive patient experience throughout their surgical journey.

Detailed job description and main responsibilities

For full details about this varied and rewarding role, please see attached job description.

We look forward to your application.

Please be aware that we reserve the right to close this vacancy early if we receive a suitable number of applications.

Unfortunately, there is no Visa Sponsorship available for this role. Whilst we are able to employ candidates on a graduate Visa, we are unable to offer sponsorship once the graduate visa expires.

Person specification

Experience

Essential criteria

• Experience in a health care or similar customer care environment

Desirable criteria

• Previous ward clerk experience

Essential

Essential criteria

• Good standard of literacy, demonstrated through minimal mistakes on application form

Desirable criteria

• Customer care training/awareness
• Good level of general education i.e. GCSEs

Please be aware as per the new Immigration guidelines we cannot sponsor candidates with a salary (full time or pro Rata) under the current minimum threshold.

Please note, the selection processes at Mid and South Essex NHS Foundation Trust are in place to ensure we recruit candidates with the right skills and values, please be advised that the use of AI in applications are monitored. We remain vigilant against candidates who misuse these tools to generate an application that doesn't accurately reflect their skills, and you will be required to declare on your application if AI has been used before submitting your application.

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