Ward Administrator

Job description

Job summary

Mill View Hospital is a compassionate and forward-thinking mental health facility providing high-quality acute inpatient care for adults across Brighton and Hove. Our wards are supported by a multidisciplinary team committed to delivering safe, effective and person-centred care. We foster a culture of kindness, teamwork and continuous improvement.

We are looking to recruit a motivated and organised Inpatient Ward Administrator to join our busy ward team. You will play a vital role in ensuring the smooth and efficient running of the ward, acting as the first point of contact for patients, carers, staff and external partners.

Main duties of the job

As an Inpatient Ward Administrator, you will provide comprehensive administrative support to the ward team. You will help maintain accurate patient records, manage communication flows and support day-to-day operations that enable clinical staff to focus on delivering excellent care.

Key responsibilities:

• Manage the ward reception area and act as the first point of contact for visitors, callers and colleagues.
• Upload and maintain patient documentation on clinical systems (e.g., Carenotes).
• Undertake general office duties including email management, scanning, filing and maintaining records.
• Coordinate and schedule meetings, appointments and ward activities.
• Take accurate minutes for meetings as required.
• Order, receive and maintain stock items and supplies.
• Support the wider administrative team and ward staff with ad-hoc tasks as needed.
• Ensure confidentiality, professionalism and adherence to Trust policies at all times.

About us

• A welcoming and supportive team environment.
• Comprehensive induction and access to mandatory and role-specific training.
• Wellbeing support and staff resources.
• Opportunities for development, supervision and annual appraisal.
• The chance to be part of a service improving patient experience and outcomes.

Job description

Job responsibilities

Please see the full job description and person specification for this role which is attached to this advert

Job description
Job responsibilities

Please see the full job description and person specification for this role which is attached to this advert

Person Specification

Qualifications

Essential

• NVQ 3 or equivalent qualifications
• Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience

Essential

• Proven experience of a range of administrative procedures
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of developing, managing and maintaining office information systems
• Experience of working as part of a team

Person Specification
Qualifications

Essential

• NVQ 3 or equivalent qualifications
• Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience

Essential

• Proven experience of a range of administrative procedures
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of developing, managing and maintaining office information systems
• Experience of working as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

Sussex Partnership NHS Foundation Trust
Address

Mill View Hospital

Hove

BN3 7HZ

United Kingdom

Employer's website