Urology Theatre Booking Coordinator

Job description

Job summary

The post holder must ensure the provision of high-quality patient care by providing an efficient and effective administration service for the Consultants, designated Medical Staff and other health care professionals.

To monitor the timetable of the consultant and registrars, taking an overview of the co-ordination of theatre commitments. To communicate admission related information to patients and/or carers.

To support the administrative pathway ensuring patients are seen within the mandatory waiting time targets and book theatre sessions to full capacity to make sure utilisation is meeting trust and NHS targets.

Liaising with multiple teams including pre-assessment admin & nurses, anaesthetists and theatre staff/managers to make sure theatre admissions for patients are booked in a timely manner. Also making sure that any equipment for theatres is arranged.

Main duties of the job

o To co-ordinate and be responsible for the provision of full secretarial and administrative services to the Consultant and his/her team for theatre bookings

o Management of the Consultant's diary for theatres and scheduling procedure dates accordingly.

o To maintain an overview of the consultant and team timetable to ensure full utilisation of theatre availability.

o To arrange special investigations and action other issues arising from pre-assessment appointments, ensuring that all tasks are dealt with in order according to their urgency

o Taking appropriate action to ensure that requests for diagnostics and follow-up appointments are processed in a timely fashion

About us

Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.

Tackling Climate Change:Hampshire Hospitals aims to embed sustainability and net zero carbon principles into the delivery of care across all its services. To find out more, searchHHFT Climate Actionor [email protected].

Job description

Job responsibilities

For further information about this role please see Job Description document attached.

If you have any further queries, please do not hesitate to contact us.

Job description
Job responsibilities

For further information about this role please see Job Description document attached.

If you have any further queries, please do not hesitate to contact us.

Person Specification

Qu

Essential

• Good standard of general Education including English Language, maths of GCSE or equivalent

Desirable

• Customer Care Training or similar
• Formal secretarial/senior administration training
• NVQ2 or equivalent plus relevant experience

Experience

Essential

• Able to demonstrate from previous employment history evidence of job related achievements and success
• Experience/ Knowledge of the 18 week pathway

Desirable

• Good insight into the importance of NHS performance and quality standards
• NHS experience in an Acute Trust
• Previous experience of using databases

Supporting Information

Essential

• Well written Supporting Information with good examples of skills

Desirable

• Ability to analyse complex situations and make appropriate decisions

Person Specification
Qu

Essential

• Good standard of general Education including English Language, maths of GCSE or equivalent

Desirable

• Customer Care Training or similar
• Formal secretarial/senior administration training
• NVQ2 or equivalent plus relevant experience

Experience

Essential

• Able to demonstrate from previous employment history evidence of job related achievements and success
• Experience/ Knowledge of the 18 week pathway

Desirable

• Good insight into the importance of NHS performance and quality standards
• NHS experience in an Acute Trust
• Previous experience of using databases

Supporting Information

Essential

• Well written Supporting Information with good examples of skills

Desirable

• Ability to analyse complex situations and make appropriate decisions

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Hampshire Hospitals NHS Foundation Trust
Address

Basingstoke & North Hampshire Hospital

Aldermaston Road

Basingstoke

RG24 9NA

United Kingdom

Employer's website