Training Centre Coordinator / Administrator

Job description

Job summary

Are you an organised and customer-focused administrator who enjoys coordinating training programmes and supporting operational excellence? We are looking for a Training Centre Coordinator / Administrator to join our STMVA team and play a vital role in the successful delivery of training and requalification programmes across the organisation. Working closely with the STMVA Director, you will provide comprehensive administrative and coordination support, while helping to ensure the smooth and efficient operation of the HatTec Training Centre. You will be responsible for maintaining accurate training records, managing certification and compliance data, coordinating training activities, and supporting both internal and external stakeholders throughout the learner journey. As a key member of the team, you will coordinate training and requalification programmes, ensuring courses are planned, organised, and delivered effectively. You will liaise with hospitals, trainers, delegates, accreditation bodies, and external organisations, providing a professional and responsive service that delivers a positive experience for all participants. You will play an important role in maintaining training compliance and supporting accreditation requirements by ensuring records, documentation, and certification data are accurate, up to date, and readily available. You'll also be responsible for producing reports and management information, helping the team monitor performance, compliance, and training activity across the organisation.
Main duties of the job

Are you an organised and customer-focused administrator who enjoys coordinating training programmes and supporting operational excellence? We are looking for a Training Centre Coordinator / Administrator to join our STMVA team. You will work closely with the STMVA Director, providing comprehensive administrative and coordination support to ensure smooth operations at the HatTec Training Centre. Key responsibilities include maintaining accurate training records, managing certification and compliance data, coordinating training activities, and supporting stakeholders. You will liaise with hospitals, trainers, delegates, accreditation bodies, and external organisations, delivering a professional and responsive service. Your role also involves supporting compliance and accreditation requirements, producing reports and management information, and coordinating facilities, equipment, resources, and logistics for efficient training sessions.
About us

Elysium Healthcare is a renowned organisation with over 8,000 employees, dedicated to delivering exceptional care. With a network of more than 80 services across England and Wales, Elysium Healthcare covers a wide range of areas including Mental Health, Neurological, Learning Disabilities & Autism, and Children & Education. As part of Ramsay Health Care, a global network operating in 10 countries and employing over 86,000 people, Elysium Healthcare offers opportunities for growth and career development. They believe in taking care of their staff, providing a comprehensive benefits package to support well-being, growth, and future. Elysium Healthcare is committed to safer recruitment, ensuring all staff understand their responsibility to promote and safeguard the welfare of service users.

Job description

Job responsibilities

Are you an organised and customer-focused administrator who enjoys coordinating training programmes and supporting operational excellence? We are looking for a Training Centre Coordinator / Administrator to join our STMVA team and play a vital role in the successful delivery of training and requalification programmes across the organisation.

Working closely with the STMVA Director, you will provide comprehensive administrative and coordination support, while helping to ensure the smooth and efficient operation of the HatTec Training Centre.

You will be responsible for maintaining accurate training records, managing certification and compliance data, coordinating training activities, and supporting both internal and external stakeholders throughout the learner journey.

As a key member of the team, you will coordinate training and requalification programmes, ensuring courses are planned, organised, and delivered effectively. You will liaise with hospitals, trainers, delegates, accreditation bodies, and external organisations, providing a professional and responsive service that delivers a positive experience for all participants.

You will play an important role in maintaining training compliance and supporting accreditation requirements by ensuring records, documentation, and certification data are accurate, up to date, and readily available. You'll also be responsible for producing reports and management information, helping the team monitor performance, compliance, and training activity across the organisation.

In addition, you will support the day-to-day running of the HatTec Training Centre, coordinating facilities, equipment, resources, and logistics to ensure training sessions are delivered efficiently and to the highest standards.

Key responsibilities:

Course Coordination & Administration

• Coordinate all STMVA and GSA trainer and re-qualification programmes.
• Manage participant bookings, joining instructions and course documentation.
• Produce and maintain course materials and training resources.

Administrative Support

• Provide comprehensive administrative and coordination support to the STMVA Director and where required to the wider STMVA team.

Compliance & Reporting

• Maintain accurate training records and certification databases.
• Monitor qualification expiry dates and support compliance reporting.
• Produce monthly reports and management information.

Stakeholder Support

• Act as the primary point of contact for training enquiries.
• Build effective relationships with hospitals, tutors and accreditation bodies.
• Provide high-quality customer service to internal and external stakeholders.

HatTec Centre Coordination

• Support the smooth running of HatTec facilities and resources.
• Coordinate room bookings, equipment and training materials.
• Maintain a professional learning environment.

Financial Administration

• Raise purchase orders and process invoices.
• Support administration of external course fees and associated budgets.

Continuous Improvement

• Support audits, accreditation reviews and quality assurance activity.
• Identify opportunities to improve administration and training processes.

To be successful in this role, you will need:

Experience

• Previous experience in Administration role
• Knowledge or experience of finance systems / payment processes
• Experience within a training centre or a co-ordinating role within a Learning & Development environment.
• Experience coordinating training programmes or events.
• Experience maintaining databases and producing reports.
• Experience managing multiple stakeholders.
• Experience working in a regulated, compliance-focused environment (desirable).

Knowledge and Skills

• Handling sensitive & confidential information
• Strong organisational and planning skills.
• Excellent written and verbal communication skills.
• Ability to prioritise competing demands and meet deadlines.
• Attention to detail and high levels of accuracy.

What You'll Get

At Elysium Healthcare, we believe in taking care of the people who care for others, you'll enjoy a comprehensive benefits package designed to support your wellbeing, growth, and future:

• Competitive Annual Salary
• The equivalent of 33 days annual leave (including bank holidays) - plus your birthday off and the option to buy additional annual leave, in our annual selection window.
• Career development and training to help you achieve your professional goals
• Access to our Rewards & Benefits platform Ely-Vate; Your one-stop destination for everyday savings, exclusive benefits, and wellbeing hub!
• Wellbeing support and activities to help you maintain a healthy work-life balance
• Access to Blue Light Card, which provides a range of exclusive offers and discounts
• Life Assurance, for added peace of mind
• Stream - instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support.
• 24/7 GP service and second medical opinion, to ensure you are the best you can be
• Enhanced Maternity Package, so you can truly enjoy this special time
• Pension contribution, to help secure your future

About us:

Elysium Health care has over 8,000 employees and a unique approach to the delivery of care. With a network of over 80 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.

Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person's individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure

Job description
Job responsibilities

Are you an organised and customer-focused administrator who enjoys coordinating training programmes and supporting operational excellence? We are looking for a Training Centre Coordinator / Administrator to join our STMVA team and play a vital role in the successful delivery of training and requalification programmes across the organisation.

Working closely with the STMVA Director, you will provide comprehensive administrative and coordination support, while helping to ensure the smooth and efficient operation of the HatTec Training Centre.

You will be responsible for maintaining accurate training records, managing certification and compliance data, coordinating training activities, and supporting both internal and external stakeholders throughout the learner journey.

As a key member of the team, you will coordinate training and requalification programmes, ensuring courses are planned, organised, and delivered effectively. You will liaise with hospitals, trainers, delegates, accreditation bodies, and external organisations, providing a professional and responsive service that delivers a positive experience for all participants.

You will play an important role in maintaining training compliance and supporting accreditation requirements by ensuring records, documentation, and certification data are accurate, up to date, and readily available. You'll also be responsible for producing reports and management information, helping the team monitor performance, compliance, and training activity across the organisation.

In addition, you will support the day-to-day running of the HatTec Training Centre, coordinating facilities, equipment, resources, and logistics to ensure training sessions are delivered efficiently and to the highest standards.

Key responsibilities:

Course Coordination & Administration

• Coordinate all STMVA and GSA trainer and re-qualification programmes.
• Manage participant bookings, joining instructions and course documentation.
• Produce and maintain course materials and training resources.

Administrative Support

• Provide comprehensive administrative and coordination support to the STMVA Director and where required to the wider STMVA team.

Compliance & Reporting

• Maintain accurate training records and certification databases.
• Monitor qualification expiry dates and support compliance reporting.
• Produce monthly reports and management information.

Stakeholder Support

• Act as the primary point of contact for training enquiries.
• Build effective relationships with hospitals, tutors and accreditation bodies.
• Provide high-quality customer service to internal and external stakeholders.

HatTec Centre Coordination

• Support the smooth running of HatTec facilities and resources.
• Coordinate room bookings, equipment and training materials.
• Maintain a professional learning environment.

Financial Administration

• Raise purchase orders and process invoices.
• Support administration of external course fees and associated budgets.

Continuous Improvement

• Support audits, accreditation reviews and quality assurance activity.
• Identify opportunities to improve administration and training processes.

To be successful in this role, you will need:

Experience

• Previous experience in Administration role
• Knowledge or experience of finance systems / payment processes
• Experience within a training centre or a co-ordinating role within a Learning & Development environment.
• Experience coordinating training programmes or events.
• Experience maintaining databases and producing reports.
• Experience managing multiple stakeholders.
• Experience working in a regulated, compliance-focused environment (desirable).

Knowledge and Skills

• Handling sensitive & confidential information
• Strong organisational and planning skills.
• Excellent written and verbal communication skills.
• Ability to prioritise competing demands and meet deadlines.
• Attention to detail and high levels of accuracy.

What You'll Get

At Elysium Healthcare, we believe in taking care of the people who care for others, you'll enjoy a comprehensive benefits package designed to support your wellbeing, growth, and future:

• Competitive Annual Salary
• The equivalent of 33 days annual leave (including bank holidays) - plus your birthday off and the option to buy additional annual leave, in our annual selection window.
• Career development and training to help you achieve your professional goals
• Access to our Rewards & Benefits platform Ely-Vate; Your one-stop destination for everyday savings, exclusive benefits, and wellbeing hub!
• Wellbeing support and activities to help you maintain a healthy work-life balance
• Access to Blue Light Card, which provides a range of exclusive offers and discounts
• Life Assurance, for added peace of mind
• Stream - instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support.
• 24/7 GP service and second medical opinion, to ensure you are the best you can be
• Enhanced Maternity Package, so you can truly enjoy this special time
• Pension contribution, to help secure your future

About us:

Elysium Health care has over 8,000 employees and a unique approach to the delivery of care. With a network of over 80 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.

Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person's individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure

Person Specification

Qualifications

Essential

• Previous experience in Administration role. Knowledge or experience of finance systems/payment processes. Experience within a training centre or coordinating in a Learning & Development environment. Experience coordinating training programmes or events. Experience maintaining databases and producing reports. Experience managing multiple stakeholders. Experience in a regulated, compliance-focused environment is desirable.

Person Specification
Qualifications

Essential

• Previous experience in Administration role. Knowledge or experience of finance systems/payment processes. Experience within a training centre or coordinating in a Learning & Development environment. Experience coordinating training programmes or events. Experience maintaining databases and producing reports. Experience managing multiple stakeholders. Experience in a regulated, compliance-focused environment is desirable.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Elysium Healthcare
Address

Elysium Healthcare

Hertfordshire

AL10 8FF

United Kingdom

Employer's website