Trainee Analyst

Job description

Job summary

This vacancy is open to employees of Isle of Wight NHSTrust and Portsmouth Hospitals University NHS Trust only.

NHS Band 4: £28,392 - £31,157 perannum

Hours Per Week: full time 37.5

Contract Type: Permanent

Location Base: Portsmouth HospitalsUniversity NHS Trust Corporate Hub, Block 4000, Lakeside North Harbour, WesternRoad, Cosham, Portsmouth, PO6 3EN OrSt Mary's Hospital, Parkhurst Road, Newport, Isle of Wight, PO30 5TG

The Workforce Information & Planning team plays a vitalrole in supporting leaders and services across Portsmouth Hospitals UniversityNHS Trust and Isle of Wight NHS Trust by providing high-quality workforceinformation, analysis and insight. We are passionate about helping managers andclinicians make informed decisions that support our workforce and enable thebest possible care for our patients.

We are looking for a motivated, analytical and enthusiasticindividual to join our Workforce Information & Planning team as a WorkforceInformation Trainee Analyst. This is an exciting development opportunity forsomeone who has a keen interest in data, reporting and business intelligenceand is looking to build a career in workforce analytics within the NHS.

Main duties of the job

Specific Core Functions

• Responsible for the co-ordination, delegation and collationof responses to workforce related Freedom of Information requests.
• Monitor the team group mailboxes, answering ad hoc queriesand delegating/ escalating tasks where appropriate.
• To manage access to the Workforce Insights Dashboard, andrelevant Teams groups and to deliver training on our dashboards on a 1-1 orsmall group basis and reviewing and updating user guides as necessary.
• Update data on information systems to improve the qualityand integrity of our reports.
• Develop skills in new technologies to support the team inimproving and automating our current and future processes.
• To understand and interpret information requirements, assessthe purpose for which the information is required and develop and deliverappropriate solutions using various information tools and techniques.
• Escalate issues of concern to the Principal WorkforceAnalyst, identify any trends or areas which require further in-depth analysis.

About us

Working as a partnership, both Isle of Wight NHS Trust andPortsmouth Hospitals University NHS Trust have a shared vision for excellencein care for our patients and communities; with a set of strategic aimsunderpinning how we will achieve this.

The single corporate service is delivered across bothorganisations. You may be based at either IWT or PHU and individuals maybe required to undertake business travel between sites. For leaders managingstaff across multi-site locations, you will need to be visible and provide inperson leadership. The arrangements and frequency will be agreed locally.

The health and wellbeing of our staff is at the forefront ofeverything we do. We are proud to be able to offer our staff some fantasticbenefits including our on-site Nursery, access to our free Beach Hut for thoselong summer days, our on-site Wellness Centre including a gym and a swimmingpool, access to our fantastic staff networks including LGBTQ, Race Equality andDisAbility, and awards ceremonies to recognise your achievements. We believe wecan offer support to all of our staff when they need it the most.

We welcome the unique contributions that you can bring interms of your education, opinions, culture, ethnicity, race, sex, genderidentity and expression, nation of origin, age, languages spoken, veterans' status, colour, religion, disability, sexual orientation, and beliefs.

Job description

Job responsibilities

The successful candidate will work closely with experienced Workforce Analysts, supporting the production of routine and ad hoc workforce information, delivering reporting solutions and helping to improve data quality across a range of workforce systems. We welcome applications from individuals with strong IT and analytical skills who are eager to learn and develop their expertise in workforce information, reporting tools and business intelligence systems.

This role offers excellent opportunities for learning and development, with exposure to a wide range of workforce datasets, reporting tools and analytical techniques. You will be supported by a knowledgeable and friendly team committed to helping you grow your skills and reach your full potential.

Key Responsibilities

• Support the production and delivery of workforce reports and analytics for managers, senior leaders and external stakeholders.
• Run daily, weekly and monthly workforce reporting processes, ensuring information is accurate, timely and reliable.
• Analyse workforce data, identify trends and highlight areas requiring further investigation or action.
• Support the coordination and completion of workforce-related Freedom of Information (FOI) requests.
• Monitor team mailboxes and respond to workforce information queries, escalating issues where appropriate.
• Manage access to workforce reporting systems and dashboards, providing user support and training.
• Assist in improving data quality by identifying anomalies, validating information and supporting corrective actions.
• Develop knowledge of workforce systems, reporting tools and new technologies to support automation and service improvement.
• Produce meaningful visualisations, reports and dashboards that support operational and strategic decision-making.
• Deliver training and guidance to managers and service users on workforce dashboards and reporting functionality.
• Contribute to the development of user guides, training materials and support resources.
• Work collaboratively with colleagues across the People Directorate and wider organisation to promote the effective use of workforce information.

We are looking for someone with excellent communication skills, strong attention to detail and a passion for using data to support improvement. If you enjoy problem-solving, working with information and developing new analytical skills within a supportive NHS environment, we would love to hear from you.

For full details of the role and person specification, please refer to the attached job description.

Job description
Job responsibilities

The successful candidate will work closely with experienced Workforce Analysts, supporting the production of routine and ad hoc workforce information, delivering reporting solutions and helping to improve data quality across a range of workforce systems. We welcome applications from individuals with strong IT and analytical skills who are eager to learn and develop their expertise in workforce information, reporting tools and business intelligence systems.

This role offers excellent opportunities for learning and development, with exposure to a wide range of workforce datasets, reporting tools and analytical techniques. You will be supported by a knowledgeable and friendly team committed to helping you grow your skills and reach your full potential.

Key Responsibilities

• Support the production and delivery of workforce reports and analytics for managers, senior leaders and external stakeholders.
• Run daily, weekly and monthly workforce reporting processes, ensuring information is accurate, timely and reliable.
• Analyse workforce data, identify trends and highlight areas requiring further investigation or action.
• Support the coordination and completion of workforce-related Freedom of Information (FOI) requests.
• Monitor team mailboxes and respond to workforce information queries, escalating issues where appropriate.
• Manage access to workforce reporting systems and dashboards, providing user support and training.
• Assist in improving data quality by identifying anomalies, validating information and supporting corrective actions.
• Develop knowledge of workforce systems, reporting tools and new technologies to support automation and service improvement.
• Produce meaningful visualisations, reports and dashboards that support operational and strategic decision-making.
• Deliver training and guidance to managers and service users on workforce dashboards and reporting functionality.
• Contribute to the development of user guides, training materials and support resources.
• Work collaboratively with colleagues across the People Directorate and wider organisation to promote the effective use of workforce information.

We are looking for someone with excellent communication skills, strong attention to detail and a passion for using data to support improvement. If you enjoy problem-solving, working with information and developing new analytical skills within a supportive NHS environment, we would love to hear from you.

For full details of the role and person specification, please refer to the attached job description.

Person Specification

Qualifications

Essential

• Educated to Diploma level or equivalent experience.

Experience

Essential

• Advanced IT skills Microsoft Word, Outlook, PowerPoint, and Excel to a high level including manipulation and present data in user friendly formats.
• Ability to communicate effectively, verbally and in writing, to differing audiences, using negotiation skills.
• Ability to plan and manage time effectively.
• Strong attention to detail.

Desirable

• Advanced Excel knowledge including Power Query.
• An understanding of the NHS and various education and training needs of its staff.
• Power BI or equivalent software skills.

Skills and Knowledge

Essential

• Experience of manipulating and analysing data to create effective visual charts using Microsoft Excel and Business Intelligence Software.
• Experience of information governance and data protection.
• Experience creating and analysing surveys and responses.
• Experience of training and developing others.
• Problem solving skills, able to trace a story back to the original problem.

Desirable

• Previously worked within an NHS setting with knowledge of NHS processes and structures.
• Knowledge and experience of using ESR (Electronic Staff Record) and RLDatix Optima.
• Experience managing of junior staff and task delegation.

Person Specification
Qualifications

Essential

• Educated to Diploma level or equivalent experience.

Experience

Essential

• Advanced IT skills Microsoft Word, Outlook, PowerPoint, and Excel to a high level including manipulation and present data in user friendly formats.
• Ability to communicate effectively, verbally and in writing, to differing audiences, using negotiation skills.
• Ability to plan and manage time effectively.
• Strong attention to detail.

Desirable

• Advanced Excel knowledge including Power Query.
• An understanding of the NHS and various education and training needs of its staff.
• Power BI or equivalent software skills.

Skills and Knowledge

Essential

• Experience of manipulating and analysing data to create effective visual charts using Microsoft Excel and Business Intelligence Software.
• Experience of information governance and data protection.
• Experience creating and analysing surveys and responses.
• Experience of training and developing others.
• Problem solving skills, able to trace a story back to the original problem.

Desirable

• Previously worked within an NHS setting with knowledge of NHS processes and structures.
• Knowledge and experience of using ESR (Electronic Staff Record) and RLDatix Optima.
• Experience managing of junior staff and task delegation.

Employer details

Employer name

Isle of Wight NHS Trust
Address

Portsmouth Hospitals University NHS Trust Corporate Hub

Block 4000, Lakeside North Harbour, Western Road, Cosham

Portsmouth

Hampshire

PO6 3EN

United Kingdom

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