Team Secretary

Job description

Job summary

Are you looking for a new challenge? If yes, then read on.

An opportunity has arisen in our Lansdowne Team, who are looking for an experienced Team Secretary. The role will play a key part in the administrative support to the wider clinical team, and you will need to be flexible, proactive, calm under pressure and a team player.

Main duties of the job

You will need to have excellent communication and interpersonal skills, be able to prioritise and adapt to constant demands on the workload as well as to demonstrate the ability to work as a team member.The post holder is responsible for carrying out general secretarial duties; work within set routines and processes, policies and procedures to provide a comprehensive high quality service to the service, and able to deal efficiently and courteously with patients and staff enquiries. Relevant experience working as a secretary is essential.

Essential skills required for the post include - the ability to prioritise tasks, effective time management skills; excellent IT and secretarial skills; good communication, interpersonal and organisational skills.

About us

What we offer

• 27 days' leave plus bank holidays (rising to 29 after five and 33 after 10 years' service)

• Enhanced pay when you work unsocial hours

• Support towards the Continuous Professional Development certificate
• Generous NHS pension
• Great maternity,paternity and adoption support
• Childcare vouchers
• Wide range of LGBT+ initiatives
• Health service discounts andmany online benefits
• Health and wellbeing opportunities
• Cycle to Work Scheme and discounts on public transport

Job description

Job responsibilities

The roles supports the clinical team with administrative and secretarial duties, including:

• Typing and sending clinic letters
• Using our Electronic Patient Record system
• Working from a shared inbox
• Booking appointments and diary management
• Telephone calls to and from service users, carers, staff

Job description
Job responsibilities

The roles supports the clinical team with administrative and secretarial duties, including:

• Typing and sending clinic letters
• Using our Electronic Patient Record system
• Working from a shared inbox
• Booking appointments and diary management
• Telephone calls to and from service users, carers, staff

Person Specification

Qualifications

Essential

• NVQ 3 or equivalent
• RSA 3 or equivalent experience and evidence of further practical experience or equivalent
• Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience

Essential

• Proven experience of a range of secretarial procedures
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of maintaining office systems
• Experience of working as part of a team

Desirable

• Understanding of medical terminology
• Proven experience of working as an administrator
• Audio typing
• Experience of generating own correspondence

Person Specification
Qualifications

Essential

• NVQ 3 or equivalent
• RSA 3 or equivalent experience and evidence of further practical experience or equivalent
• Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience

Essential

• Proven experience of a range of secretarial procedures
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of maintaining office systems
• Experience of working as part of a team

Desirable

• Understanding of medical terminology
• Proven experience of working as an administrator
• Audio typing
• Experience of generating own correspondence

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

Sussex Partnership NHS Foundation Trust
Address

Lansdowne

Hawks Rd

Hailsham

BN27 1NP

United Kingdom

Employer's website