Team Secretary Apprenticeship

Job description

Job summary

Team Secretary Apprentice - Band 3 - NHS Sussex Partnership Trust - Dementia Service Team - 30.0 hours/ week (9 AM - 5 PM - with 3 working days and 1 study day)

Would you like to be paid while you develop your administration skills and gain a Level 3 Business Administration qualification in a healthcare setting? If so, this might be the opportunity for you.

We are looking to appoint an enthusiastic Business Administration Apprentice to join our service as a Team Secretary within Dementia Services.

As a successful candidate you will have to provide efficient and pro-active secretarial/admin support to the consultants and other team members in afriendly environment where you can develop your skills and achieve the Business Administration qualification.

The apprentice will be expected to meet the requirements of this job description by the end of the apprenticeship. This will be achieved by gaining relevant skills, knowledge and behaviours throughout the structured learning that are set by the training provider and line manager.

Main duties of the job

You will need to have excellent communication and interpersonal skills, be able to prioritize and adapt to constant demands on the workload as well as to demonstrate the ability to work as a team member.The post holder is responsible for carrying out general administrative duties; work within set routines, policies and procedures to provide a comprehensive high quality service to the unit, and able to deal efficiently and courteously with patients and staff enquiries. Relevant experience working within an administration team is essential.

Essential skills required for the post include - the ability to prioritize tasks, effective time management skills; excellent IT and secretarial skills; good communication, interpersonal and organizational skills.

About us

We want to recruit, develop and retain a skilled and motivated workforce. We welcome applications from individuals wishing to become an apprentice and gain experience in the NHS. You will develop new skills and knowledge whilst working with an established team gaining valuable work experience and a recognised apprenticeship qualification.

Commitment to completing the qualification during the apprenticeship is required. This apprenticeship standard is at Level 3 and will typically take around 18 months to complete.

The post is fixed term for the duration of the apprenticeship, with a possibility of a permanent role upon completion, though this is not guaranteed.

The post is part time - 30.0 hours per week, and based at Drayton House, Chichester.

All applicants must be:

• Resident in the UK/EEA for the last three years.
• Must not have a similar business administrative qualification (including apprenticeship at Level 3 or above) and must not be in any form of formal government-funded education.

Job description

Job responsibilities

You will need to have excellent communication and interpersonal skills, be able to prioritize and adapt to constant demands on the workload as well as to demonstrate the ability to work as a team member.The post holder is responsible for carrying out general administrative duties; work within set routines, policies and procedures to provide a comprehensive high quality service to the unit, and able to deal efficiently and courteously with patients and staff enquiries

SPFT is committed to building a workforce that reflects the communities we serve. We particularly welcome applications from people from Black, Asian and Minority Ethnic backgroundsand from disabled candidates, as these groups are currently underrepresented.

Successful candidates are normally appointed to the bottom of the pay scale unless previous NHS experience in a similar role can be evidenced.

SPFT takes its responsibilities for safeguarding children, young people and adults at riskvery seriously. We expect all staff and bank workers to share this commitment and complete the relevant safeguarding training for their role.

If you have not heard from us within three weeks of the closing date, please assume your application has been unsuccessful. However, well always do our best to keep you informed as we know how much time and care goes into applying for a role.

In the event of a high number of applications, we may close this vacancy early.

Job description
Job responsibilities

You will need to have excellent communication and interpersonal skills, be able to prioritize and adapt to constant demands on the workload as well as to demonstrate the ability to work as a team member.The post holder is responsible for carrying out general administrative duties; work within set routines, policies and procedures to provide a comprehensive high quality service to the unit, and able to deal efficiently and courteously with patients and staff enquiries

SPFT is committed to building a workforce that reflects the communities we serve. We particularly welcome applications from people from Black, Asian and Minority Ethnic backgroundsand from disabled candidates, as these groups are currently underrepresented.

Successful candidates are normally appointed to the bottom of the pay scale unless previous NHS experience in a similar role can be evidenced.

SPFT takes its responsibilities for safeguarding children, young people and adults at riskvery seriously. We expect all staff and bank workers to share this commitment and complete the relevant safeguarding training for their role.

If you have not heard from us within three weeks of the closing date, please assume your application has been unsuccessful. However, well always do our best to keep you informed as we know how much time and care goes into applying for a role.

In the event of a high number of applications, we may close this vacancy early.

Person Specification

Qualifications

Essential

• NVQ 3 or equivalent
• RSA 3 or equivalent experience and evidence of further practical experience or equivalent
• Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience

Essential

• Proven experience of a range of secretarial procedures
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of maintaining office systems
• Experience of working as part of a team

Person Specification
Qualifications

Essential

• NVQ 3 or equivalent
• RSA 3 or equivalent experience and evidence of further practical experience or equivalent
• Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience

Essential

• Proven experience of a range of secretarial procedures
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of maintaining office systems
• Experience of working as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

Sussex Partnership NHS Foundation Trust
Address

Drayton House

Chichester

PO20 2EW

United Kingdom

Employer's website