Team Administrator

Job description

Job summary

Due to expansion, a rewarding opportunity has arisen where we are looking for a reliable, organised and enthusiastic person with a strong work ethic to join our committed administration team in Children & Young People (CYP) Services for 37.5 hours per week working at the new Millenium Lodge Secure Children's Home on the outskirts of Sleaford.

You will have a strong work ethic and be a key member of a friendly developing administration team providing a high standard of administration support and participating in service development and user care. You will also be responsible for contributing to the smooth and efficient running of the office to include referral processing, typing and formatting of correspondence, and other data requirements using clinical systems, Word, Excel, and Microsoft teams. There will be a requirement for note taking and other requirements of supporting a meeting.

Due to the UKVI immigration changes we are no longer able to offer sponsorship for this role. Please provide details of the visa type and expiry date in your application. Failure to provide the required information will result in your application being rejected.

Main duties of the job

To undertake secretarial administration duties in support of clinical and non-clinical activity in the CYP Service ensuring administrative support is available to management and members of the team as appropriate.

This will include, but is not limited to:

Inputting referrals and data onto the clinical system.

Navigating and updating clinical systems and electronic databases.

Gathering information.

Help support with any rota coordination

Typing/formatting letters and correspondence using audio/copy typing and word processing systems.

Diary management.

Help to assist with data monitoring using excel and Power BI housekeeping reports.

About us

Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,800 staff, and serving a population of over 766,000, our people lie at the heart of everything we do.

You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England, in an area heralded as a fantastic place to live and work. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of 'outstanding' for well-led and 'good' overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We're really proud of this!

We are also leading the way in transforming care, with multi-million-pound transformation of patient environments and radical redesign of community services.

This is the time to join and help redesign our services of the future. We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.

Job description

Job responsibilities

The role would suit someone who enjoys working in a productive environment, takes pride in delivering high-quality administration and is keen to develop their skills within the service. You will be dealing with a wide range of tasks in a welcoming yet professional and sensitive manner ensuring confidentiality at all times.

We will offer training and development opportunities for the successful applicant. There could be an expectation to travel to attend training or provide cover and mileage will be paid at a standard business rate.

Please view the attached Job Description and Person Specification documents for complete details regarding this post. When completing your application, please demonstrate how you meet the role criteria.

We can also offer you many staff benefits to help support you which include:

Early access to Psychological Therapies and Physiotherapy

Competitive annual leave allowance

Car leasing scheme

NHS pension scheme

Free eye tests

Money saving options through our salary sacrifice scheme

Discounts on major high street retailers and restaurants

Please note, interviews for this vacancy are on 18th December 2025

Job description
Job responsibilities

The role would suit someone who enjoys working in a productive environment, takes pride in delivering high-quality administration and is keen to develop their skills within the service. You will be dealing with a wide range of tasks in a welcoming yet professional and sensitive manner ensuring confidentiality at all times.

We will offer training and development opportunities for the successful applicant. There could be an expectation to travel to attend training or provide cover and mileage will be paid at a standard business rate.

Please view the attached Job Description and Person Specification documents for complete details regarding this post. When completing your application, please demonstrate how you meet the role criteria.

We can also offer you many staff benefits to help support you which include:

Early access to Psychological Therapies and Physiotherapy

Competitive annual leave allowance

Car leasing scheme

NHS pension scheme

Free eye tests

Money saving options through our salary sacrifice scheme

Discounts on major high street retailers and restaurants

Please note, interviews for this vacancy are on 18th December 2025

Person Specification

Qualifications

Essential

• NVQ 3 in Business Administration or equivalent qualification or relevant experience
• Good standard of general education including English

Desirable

• RSA or equivalent qualifications

Experience

Essential

• Considerable experience in an office administration role
• Extensive experience of Microsoft Office packages, including Word, Excel, and Publisher
• Typing and formatting letters
• Data inputting and monitoring
• Outlook and diary management
• Extensive customer service experience
• Planning and scheduling events, meetings, diary appointments
• Petty Cash and Office finance
• Understand data reports
• Minute Taking
• Use of Clinical systems

Desirable

• Experience of working in a medical or NHS setting
• Experience of working in a mental health environment
• Familiar with Trust database systems preferably RIO
• Finance/Procurement systems
• Big Hand
• Data cleansing

Skills

Essential

• Good communication skills ensuring that service users, staff and carers are treated in a polite and efficient manner, using tact and confidentiality at all times
• Good organisational skills, with the ability to respond to multiple requests and the ability to efficiently manage and organise own workload
• Good office skills being able to work under pressure and deadlines
• Microsoft Office packages including Word, Excel, Outlook and Publisher
• Typing to a high standard, including letter writing and formatting
• Good understanding of information governance and patient confidentiality
• Professional telephone manner with the ability to deal with difficult conversations professionally and compassionately
• Petty Cash and office finance

Desirable

• Minute taking and organising meeting paperwork

Person Specification
Qualifications

Essential

• NVQ 3 in Business Administration or equivalent qualification or relevant experience
• Good standard of general education including English

Desirable

• RSA or equivalent qualifications

Experience

Essential

• Considerable experience in an office administration role
• Extensive experience of Microsoft Office packages, including Word, Excel, and Publisher
• Typing and formatting letters
• Data inputting and monitoring
• Outlook and diary management
• Extensive customer service experience
• Planning and scheduling events, meetings, diary appointments
• Petty Cash and Office finance
• Understand data reports
• Minute Taking
• Use of Clinical systems

Desirable

• Experience of working in a medical or NHS setting
• Experience of working in a mental health environment
• Familiar with Trust database systems preferably RIO
• Finance/Procurement systems
• Big Hand
• Data cleansing

Skills

Essential

• Good communication skills ensuring that service users, staff and carers are treated in a polite and efficient manner, using tact and confidentiality at all times
• Good organisational skills, with the ability to respond to multiple requests and the ability to efficiently manage and organise own workload
• Good office skills being able to work under pressure and deadlines
• Microsoft Office packages including Word, Excel, Outlook and Publisher
• Typing to a high standard, including letter writing and formatting
• Good understanding of information governance and patient confidentiality
• Professional telephone manner with the ability to deal with difficult conversations professionally and compassionately
• Petty Cash and office finance

Desirable

• Minute taking and organising meeting paperwork

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Lincolnshire Partnership NHS Foundation Trust
Address

Millenium Lodge

Rookery Avenue

Sleaford

NG34 7TY

United Kingdom

Employer's website