Team Administration Co-ordinator

Job description

Job summary

Team Administration Co-ordinator - Band 4 (34.87 hours per week)

TCAT Service, Base negotiable

Permanent contract

An opportunity has arisen for a highly motivated and resilient band 4 administration co-ordinator, to provide a comprehensive and efficient administration service for our Transforming Care Autism Team which sits under Neurodevelopmental Services.

We are a multidisciplinary team working with autistic adults and young people aged 14 upwards who are on the Learning Disability and Autism Program (LDA) The team is focused on avoiding admissions to hospitals as well as supporting appropriate discharges to community provision. The team works closely with commissioners to keep a focus on achieving outcomes.

The team works with individuals, their families, carers, other SPFT teams and agencies across Sussex. The successful candidate will ideally have a passion for improving the lives of this client group.

Main duties of the job

As a Team Administration Co-ordinator, you should be able to work autonomously and have strong organisational and communication skills, be able to work closely and collaboratively with clinicians and managers. Responsible for managing queries and referrals in preparation for triage, attending meetings, preparing agendas and taking accurate minutes and maintaining records, managing diaries, ordering equipment, supporting new starters with administrative tasks during their inductions and providing ad hoc service information to the service manager on request.

About us

Successful candidates will have demonstrable experience within this field and have an interest in developing a career within mental health services.

In return for your skills and experience we can offer you continued training and development, variety and a rewarding challenge, and the opportunity to work within a friendly and supportive team. For further information contact Donna Ramble 0782 535 6936.

Job description

Job responsibilities

As a Team Administration Co-ordinator, you should be able to work autonomously and have strong organisational and communication skills, be able to work closely and collaboratively with clinicians and managers. Responsible for managing queries and referrals in preparation for triage, attending meetings, preparing agendas and taking accurate minutes and maintaining records, managing diaries, ordering equipment, supporting new starters with administrative tasks during their inductions and providing ad hoc service information to the service manager on request.

Please also see uploaded job description for more detailed role responsibilities

Job description
Job responsibilities

As a Team Administration Co-ordinator, you should be able to work autonomously and have strong organisational and communication skills, be able to work closely and collaboratively with clinicians and managers. Responsible for managing queries and referrals in preparation for triage, attending meetings, preparing agendas and taking accurate minutes and maintaining records, managing diaries, ordering equipment, supporting new starters with administrative tasks during their inductions and providing ad hoc service information to the service manager on request.

Please also see uploaded job description for more detailed role responsibilities

Person Specification

Qualifications

Essential

• NVQ3/ RSA 3 or equivalent experience
• Good standard of secondary education; GCSE at Grade C or above

Knowledge/Experience

Essential

• Significant experience of a range of secretarial procedures
• Significant experience of working as an administrator or secretary
• Experience of office and resource management
• Experience of supervising others
• Experience of producing documents to a high standard of presentation with good accuracy

Person Specification
Qualifications

Essential

• NVQ3/ RSA 3 or equivalent experience
• Good standard of secondary education; GCSE at Grade C or above

Knowledge/Experience

Essential

• Significant experience of a range of secretarial procedures
• Significant experience of working as an administrator or secretary
• Experience of office and resource management
• Experience of supervising others
• Experience of producing documents to a high standard of presentation with good accuracy

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

Sussex Partnership NHS Foundation Trust
Address

East Brighton community Mental Health Centre

Pankhurst Ave

Brighton

BN23EW

United Kingdom

Employer's website