Support Medical Secretary

Job description

Job summary

To provide a comprehensive medical secretarial service to consultants and supporting teams within the General Surgery. To work collaboratively with other medical secretarial colleagues to ensure clinical correspondence is produced and distributed within acceptable timescales. It is essential that the post holder should exercise initiative commensurate with the role and that confidentiality be maintained at all times.

Main duties of the job

The main duty of the post will be to work collaboratively with the Medical Secretariat to ensure clinical correspondence is produced and distributed within designated timescales.

We are looking to appoint a motivated and enthusiastic individual who must have excellent organisational skills and the ability to meet deadlines while consistently working accurately.

About us

At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of "excellent health care, improved health for all". We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.

As part of the NHS People Promise, your wellbeing is our priority, and we are committed to ensuring our employees achieve a healthy work-life balance supported by our flexible working options and by making reasonable adjustments where possible. We believe no-one should have to sacrifice family, friends, or their personal interests for work. We are a modern employer able to attract and retain high quality staff through our commitment to the NHS People Promise.

As an employer, we foster an inclusive environment where everyone feels valued, supported, and empowered to contribute their best. We want to ensure that our workforce is representative of the population we serve. More information - inclusive practice people promise.

Dudley Group offer many opportunities for our staff to develop and grow within their roles through our Learning & OD Team. These include topics such as communication, wellbeing, team development, cultural competency, and values.

Please click below to view our EDI page: Equality, Diversity, and Inclusion - The Dudley Group NHS Foundation Trust (dgft.nhs.uk)

Job description

Job responsibilities

Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake

Job description
Job responsibilities

Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake

Person Specification

Qualifications

Essential

• GSCE or equivalent at Grade C or above in Maths and English Language.
• OCR/RSA II Typing or equivalent.

Desirable

• Medical Typing/ Transcription Audio
• Medical Secretarial AMSPAR Diploma

Knowledge and training

Essential

• Knowledge of Medical Terminology
• Proficient in the use of Microsoft Word
• Proficient in the use of Microsoft Office Packages (i.e., Outlook, Excel)
• Willing to undertake training to meet the requirements of the role, in an ever-changing NHS.

Desirable

• Previous Experience in Sunrise, Big hand, and Oasis

Skills and experience

Essential

• Knowledge of NHS Administration procedures
• Demonstrates an understanding of confidentiality

Desirable

• Previous experience as a Support Medical Secretary

Communiaction and relationships

Essential

• Ability to work as part of a Team
• Effective oral and written communication skills

Planning and Organisational skills

Essential

• Able to prioritise own workload

Physical skills

Essential

• Flexible and adaptable
• Ability to use initiative
• Reliable

Equality, Diversity, Inclusion and Trust Values

Essential

• Able to provide safe, caring, and effective services
• Values and behaviours that reflect the Trust values of Care, Respect and Responsibility
• Commitment to creating a diverse and inclusive workplace that is free from discrimination, where people feel they belong and that their contribution is valued.

Person Specification
Qualifications

Essential

• GSCE or equivalent at Grade C or above in Maths and English Language.
• OCR/RSA II Typing or equivalent.

Desirable

• Medical Typing/ Transcription Audio
• Medical Secretarial AMSPAR Diploma

Knowledge and training

Essential

• Knowledge of Medical Terminology
• Proficient in the use of Microsoft Word
• Proficient in the use of Microsoft Office Packages (i.e., Outlook, Excel)
• Willing to undertake training to meet the requirements of the role, in an ever-changing NHS.

Desirable

• Previous Experience in Sunrise, Big hand, and Oasis

Skills and experience

Essential

• Knowledge of NHS Administration procedures
• Demonstrates an understanding of confidentiality

Desirable

• Previous experience as a Support Medical Secretary

Communiaction and relationships

Essential

• Ability to work as part of a Team
• Effective oral and written communication skills

Planning and Organisational skills

Essential

• Able to prioritise own workload

Physical skills

Essential

• Flexible and adaptable
• Ability to use initiative
• Reliable

Equality, Diversity, Inclusion and Trust Values

Essential

• Able to provide safe, caring, and effective services
• Values and behaviours that reflect the Trust values of Care, Respect and Responsibility
• Commitment to creating a diverse and inclusive workplace that is free from discrimination, where people feel they belong and that their contribution is valued.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

The Dudley Group NHS Foundation Trust
Address

Russells Hall Hospital

Pensnett Road

Dudley

DY1 2HQ

United Kingdom

Employer's website