Senior Rotational Pharmacy Assistant

Job description

Detailed job description and main responsibilities

Roles and responsibilities
1. STORES AND DISTRIBUTION
• Print off or fill stock requisitions for other pharmacy locations or
wards/clinical areas of the hospital/outside units.
• To be able to prioritise, organise and plan daily workload to meet service
requirements and acting as team lead to ensure work is completed on the
distribution and good receipt areas equitably
• Participate in the topping up of stock drugs to wards and other clinical areas
against a predefined stock list.
• Providing feedback to ward pharmacist / MMT staff on ward stock including
areas of overstock or increased need.
• Issue stock items to wards/clinical areas via the pharmacy computer system.
• Perform repetitive lifting of pharmaceutical products and transport boxes
according to Health & Safety principles.
• Unpack, check, count, handle, book in and put away deliveries received
into the pharmacy store in an accurate manner.
• Match deliveries received against paperwork and query any discrepancies
(with the supplier or pharmacy procurement staff where relevant).
• Assist with stock control including expiry date checking on a regular basis
• Daily stock checks completed - and discrepancies are investigated, stock
rotation and returns accurately.
• Empty returned ward boxes and return stock (via the pharmacy computer
system) or dispose of unsuitable pharmaceuticals where relevant and
according to procedure.
• Ensure all pharmaceutical products are stored securely and meet safe
custody requirements.
• Assist in monitoring of all aspects of stores where necessary (including
cold store temperatures).
• File all records appropriately and according to procedure.
• To assist and maintain procedures and contribute to the development of the
service
• Escalate any medicines shortage issues on the wards or in stores, to the
appropriate person.
• Monitor and investigate discrepancies.
• Maintain major incident box stock including expiries and change to contents when
instructed
Senior Rotational Pharmacy Assistant Job Description Jan 2025 Page 15
• General housekeeping and troubleshooting of ROWA
• For medical gas cylinders perform a physical count and report this to the
purchasing office for the 2 medical gas cylinder stores on site
2. DISPENSARY
• Ensure dispensary areas are kept clean and tidy and shelves/other relevant areas
are cleaned according to the department schedule.
• Ensure dispensary areas are sufficiently stocked with all sundries (leaflets, cards,
bottles, bags).
• Filing prescriptions and other paperwork and archiving as required.
• Undertake labelling and dispensing duties according to procedure.
• Perform all necessary logging in of inpatient and discharge prescriptions and
record logging out times for relevant parts of the dispensing process using Patient
Tracker System.
• Assist in ensuring dispensary workload is managed in order, or according to priority
using the Patient Tracker System.
• Hand out and dispense prescriptions where necessary according to procedure.
• Answer the telephone promptly and courteously, referring relevant calls efficiently
where necessary.
• To have a working knowledge of all relevant pharmacy systems: JAC, TMS (Patient
Tracking System) and Cerner.
• Dispense in the Inpatient Dispensary.
• General housekeeping and troubleshooting of ROWA
• Carry out monitoring and recording of dispensary fridge and ambient temperatures
• Stock control management including putting stock away received from stores,
rotating stock/checking expiries where relevant and performing stock control
counts.
• Sort, count, compile and, where relevant, dispose of unsuitable medication returns.
Senior Rotational Pharmacy Assistant Job Description Jan 2025 Page 16
3. OTHER
• Participation in weekend/Bank Holiday and other department rotas in accordance
with the needs of the service.
• Participation in annual appraisals/PDP and performance review initiatives of the
Trust.
• Undertake all statutory and mandatory training and relevant updates in accordance
with Trust requirements.
• Participation in other training initiatives to meet individual and departmental
requirements relevant to the post and the pharmacy service.
• Complies with all other departmental and Trust policies.
• Undertakes any other duties required by the section/team leaders, principal
pharmacists or the Chief Pharmacist
This job description may be subject to change according to the varying needs of the
service. Such changes will be made after discussion between the post holder and
his/her manager.
All duties must be carried out under supervision or within Trust policy and procedure.
You must never undertake any duties that are outside your area of skill or knowledge
level. If you are unsure you must seek clarification from a more senior member of
staff

Person specification

GCSE maths and english

Essential criteria

• GCSE (or equivalent) grade 4 and above

Desirable criteria

• Pharmacy experience

Important

• There may be some occasions when we have to close a vacancy earlier than the advertised closing date, this will be due to a high volume of applications. You are therefore advised to submit your application as early as possible to avoid disappointment.
• Please check your emails regularly (and your junk folder) as this is how we will communicate with you throughout the recruitment process.
• In submitting an application, you authorise the Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process, should you be appointed to the post.
• During the recruitment process your identity documentation (ie passport, driving licence, visa etc) will be scanned using a device which recognises UV, infrared and machine-readable zone security features of the documents provided.
• Employment at the Trust is offered subject to successful completion of a six month probationary period.
• Some roles may require weekend shift working across multiple sites
• We operate a joint recruitment hub across the North West London Acute Provider Collaborative Group. As part of this, your application and personal data may be shared with partner trusts within the group for recruitment and workforce purposes, in line with General Data Protection Regulation (GDPR)

Right to work

If you need sponsorship to work in the UK, please visit the Home Office website for information on sponsorship and visa status before you fill in your application form. Due to recent changes in the UK immigration rules which affect Skilled Worker Visas, Global Business Mobility, Higher Skill Level and Increased Salary Thresholds, please ensure that you are able to meet the requirements to live and work in the UK before applying. Further information about eligibility is available on