Senior Project Support Officer - INTERNAL TO NHS WALES

Job description

Job summary

PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY NHS WALES

This position offers specific project support services to the International Health Coordination Centre based in the Policy and International Health Directorate. Responsibilities include planning and organising various project activities and work streams across the Directorate and the broader organisation.The post-holder will supportspecificoperational administrative tasks necessary to deliver programs and projectssuch as the monitoring and evaluation of the PHW International Health Strategyon time and within budget. These programs often involve internal and external stakeholders and have fixed timelines. This role is crucial for coordinating key participants to advance the workstreams.The Project Support Officer must possess exceptional communication, problem-solving, and decision-making skills, capable of managing, developing, and influencing both people and projects. Duties include timely and accurate project and program reporting, supporting quality assurance processes for individual projects, and contributing to the creation of reports and papers for relevant meetings.Working independently without daily supervision, the post-holder will escalate any identified risks and issues through the appropriate channels.

Main duties of the job

The Project Support Officer is responsible for the effective planning and organisation of a range of project activities and work streams including:

• Communication and Stakeholder Engagement
• Facilitating Project Outcomes
• Handling varied Inquiries
• Managing Administrative Tasks
• Ensuring Compliance
• Developing and Implementing Procedures
• Engaging in Quality and Service Improvement
• Respect and safeguard confidentiality and sensitive information

For further information about the vacancy please see the job description and personal specification attached.

THIS POST IS A SECONDMENT FOR 6 MONTHS TO 31/03/2027 DUE TO FUNDING.

About us

Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales'. We play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales.

Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change. We are an organisation that places ourselves at the heart of supporting people, communities, partners, and the Welsh Government in addressing these major challenges and providing solutions for action.

Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.

To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/

For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/

Job description

Job responsibilities

If you wish to apply for a secondment, you must have the approval of your line manager.

In return, we offer great benefits including hybrid and flexible working, a fantastic NHS pension, excellent annual leave, cycle to work and car lease schemes, childcare voucher schemes, plus many more.Public Health Wales works to achieve a healthier future for the people in Wales. If you are enthusiastic and motivated and want to make a difference to the people in Wales, then this is an exciting opportunity for you to join our highly talented, cross-functional, dynamic and friendly team.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Job description
Job responsibilities

If you wish to apply for a secondment, you must have the approval of your line manager.

In return, we offer great benefits including hybrid and flexible working, a fantastic NHS pension, excellent annual leave, cycle to work and car lease schemes, childcare voucher schemes, plus many more.Public Health Wales works to achieve a healthier future for the people in Wales. If you are enthusiastic and motivated and want to make a difference to the people in Wales, then this is an exciting opportunity for you to join our highly talented, cross-functional, dynamic and friendly team.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Experience

Essential

• Experience of implementing and managing documentation control systems including the use of SharePoint
• Experience of using Canva or similar design-based software to produce newsletters and other materials
• Formal minuting

Skills and Attributes

Essential

• Excellent interpersonal skills and the ability to communicate and work effectively with a wide range of people from different backgrounds at all levels of seniority
• Proven ability in developing work processes, assess the effectiveness of these and make appropriate improvements
• Ability to work under pressure whilst meeting deadlines and adapt to changes in demand and workload
• Ability to work unsupervised with responsibility for managing own work

Person Specification
Experience

Essential

• Experience of implementing and managing documentation control systems including the use of SharePoint
• Experience of using Canva or similar design-based software to produce newsletters and other materials
• Formal minuting

Skills and Attributes

Essential

• Excellent interpersonal skills and the ability to communicate and work effectively with a wide range of people from different backgrounds at all levels of seniority
• Proven ability in developing work processes, assess the effectiveness of these and make appropriate improvements
• Ability to work under pressure whilst meeting deadlines and adapt to changes in demand and workload
• Ability to work unsupervised with responsibility for managing own work

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

Public Health Wales
Address

Swansea, Cardiff, Wrexham

Swansea, Cardiff, Wrexham

CF10 4BZ

United Kingdom

Employer's website