Senior Medical Secretary ENT

Job description

Job summary

Please note that we will accept Secondments for this role.

An exciting opportunity has arisen for a medical secretary to join the ENT team at Worcestershire Acute Trust. The role is demanding and interesting and will require someone who is able to work in a busy environment, has attention to detail and can manage a variety of tasks to meet deadlines within the service.

We are looking for an enthusiastic, capable and motivated individual to join our team. The post holder will be working closely with clinical and administrative colleagues to ensure task are completed to a high standard to ensure the smooth running of the service.

The Ideal candidate must have a flexible 'can do' attitude and the ability to use own intuitive with excellent communication/interpersonal and IT skills.

Main duties of the job

Provide Secretarial support to one or more consultants as well as junior staff and to assist in the organisation of the consultants work load. Effective and efficient management of patient administration systems. Booking of elective surgery and management of the elective waiting list.

About us

Worcestershire Acute Hospitals NHS Trust is a largeacute and specialised hospital trust that provides a range of local acuteservices to the residents of Worcestershire and more specialised services to alarger population in Herefordshire and beyond.

The Trust operates hospital-based services fromthree sites in Kidderminster, Redditch and Worcester

Our workforce is more than 7,000 strong, and ourcaring staff are recognised as providing good and outstanding patient-centredcare. You could be one of them.

We are committed to recruiting the best people towork with us. Our values, which we ask all staff to demonstrate, underpin oureveryday work and remain firmly at the heart of all we do.

Being open and honest

Ensuring people feel cared for

Showing respect to everyone

We are committed to developing a culture of continuous improvement by embedding the principles of our Improvement System.

We are proud to have achieved Timewiseaccreditation - this means we are committed to embedding flexible workingwithin our organisation as a flex positive employer.

DBS Checks and Costs

Any applicants who are offered posts requiring aDBS check as part of their employment check will have the cost of this check(at the current rate) deducted from their salary. Please see link in SupportingInformation section for more details on DBS checks and costs.

Job description

Job responsibilities

To provide a personal assistant and medical secretarial service to a Consultant and other medical staff in relation to their clinical duties.

To manage the Consultants waiting list and the booking of theatre lists in line with Trust policy and national 18 week RTT guidelines.

To undertake medical audio/copy typing duties including outpatient letters to General Practitioners operation notes and letters, discharge summaries and other official correspondence if required.

To undertake responsibility to ensure any outsourced work for the Acute Clinics is correctly checked and uploaded to the Trust records and applications.

To respond to enquiries from GPs, other Health Service personnel, patients and relatives

To participate in the collection and transmission of information to enable the Directorate to meet its objectives.

To assist with sorting day to day post.

To participate in the introduction and use of IT and to provide IT support to colleagues.

To cover, as is practical, Medical Secretary colleagues

To participate in the use of PAS systems to establish patient information is kept as accurate as possible and produce patient documentation as required.

To undertake any other duties as may be required as appropriate by the Consultant or the Directorate Management Team in accordance to the needs of the service.

Job description
Job responsibilities

To provide a personal assistant and medical secretarial service to a Consultant and other medical staff in relation to their clinical duties.

To manage the Consultants waiting list and the booking of theatre lists in line with Trust policy and national 18 week RTT guidelines.

To undertake medical audio/copy typing duties including outpatient letters to General Practitioners operation notes and letters, discharge summaries and other official correspondence if required.

To undertake responsibility to ensure any outsourced work for the Acute Clinics is correctly checked and uploaded to the Trust records and applications.

To respond to enquiries from GPs, other Health Service personnel, patients and relatives

To participate in the collection and transmission of information to enable the Directorate to meet its objectives.

To assist with sorting day to day post.

To participate in the introduction and use of IT and to provide IT support to colleagues.

To cover, as is practical, Medical Secretary colleagues

To participate in the use of PAS systems to establish patient information is kept as accurate as possible and produce patient documentation as required.

To undertake any other duties as may be required as appropriate by the Consultant or the Directorate Management Team in accordance to the needs of the service.

Person Specification

Skill/Knowledge

Essential

• Knowledge and understanding of National Guidelines including 18 week RTT Self-reliant, ability to work independently and as part of a team Good computer skills Working knowledge of Microsoft Office Good telephone skills Excellent verbal and written communication skills Good organisational skills

Desirable

• Knowledge of NHS systems Working knowledge of Oasis / PAS / Bluespier / CLIP

Other Job Requirements

Essential

• Adaptable / Flexible Able to prioritise workloads Willing to work flexible hours

Qualifications

Essential

• GCSE English and Maths at Grade C or above, or equivalent

Desirable

• Typewriting / word processing RSA AMSPAR qualification or working towards AMSPAR medical terminology qualification

Personal Qualities

Essential

• Able to work in demanding conditions where there is a high volume of activity Accurate and attention to detail Willingness to work with team members to help develop office and communication systems in conjunction with evolving working practices

Experience

Essential

• Previous medical secretarial / hospital experience Previous experience working in a busy office Previous experience of dealing with members of the public

Desirable

• Knowledge of NHS systems Working knowledge of Oasis / PAS / Bluespier / CLIP

Person Specification
Skill/Knowledge

Essential

• Knowledge and understanding of National Guidelines including 18 week RTT Self-reliant, ability to work independently and as part of a team Good computer skills Working knowledge of Microsoft Office Good telephone skills Excellent verbal and written communication skills Good organisational skills

Desirable

• Knowledge of NHS systems Working knowledge of Oasis / PAS / Bluespier / CLIP

Other Job Requirements

Essential

• Adaptable / Flexible Able to prioritise workloads Willing to work flexible hours

Qualifications

Essential

• GCSE English and Maths at Grade C or above, or equivalent

Desirable

• Typewriting / word processing RSA AMSPAR qualification or working towards AMSPAR medical terminology qualification

Personal Qualities

Essential

• Able to work in demanding conditions where there is a high volume of activity Accurate and attention to detail Willingness to work with team members to help develop office and communication systems in conjunction with evolving working practices

Experience

Essential

• Previous medical secretarial / hospital experience Previous experience working in a busy office Previous experience of dealing with members of the public

Desirable

• Knowledge of NHS systems Working knowledge of Oasis / PAS / Bluespier / CLIP

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

Worcestershire Acute Hospitals NHS Trust
Address

Charles Hastings Way

Worcester

Worcestershire

WR5 1DD

United Kingdom

Employer's website