Senior Medical Secretary

Job description

Job summary

We are seeking an enthusiastic, motivated, and experienced individual to join our Respiratory Services team, providing comprehensive administrative and secretarial support within the Medical Directorate.

The successful candidate will play a key role in ensuring the delivery of a high-quality administrative service to respiratory consultants, junior medical staff, specialist nursing teams, and other healthcare professionals. This is an excellent opportunity for an individual who thrives in a busy environment and is committed to delivering exceptional support services.

Applicants should have well-developed typing and keyboard skills and ideally hold an RSA Stage 3 qualification (or equivalent experience). Candidates who do not currently meet this qualification requirement but are willing to undertake the necessary training and development to achieve this standard will also be considered.

Applicants who do not currently hold the essential qualifications but can demonstrate relevant experience and a commitment to undertake appropriate training and development to achieve the required standards will be considered. Where applicable, appointments may be made under Annex 21 arrangements in accordance with NHS Terms and Conditions.

This post is fixed term/secondment for 12 months due to funding

Main duties of the job

The post-holder must also have the ability to work both independently and as part of a team, using discretion, judgement and initiative. Excellent written and verbal communication skills are essential, together with a keen eye for detail, with the ability to process and generate urgent and routine correspondence.

The Candidates must be able to maintain patient confidentiality, and ensure a high standard of customer care at all times. It is essential that the successful candidate has a flexible approach to work, to meet the demands of the service.

The ability to speak Welsh is desirable for this post, Welsh and/or English speakers are equally welcome to apply.

About us

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Job description
Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Qualifications

Essential

• NVQ Business administration L4 or equivalent experience Or City & Guilds (AMSPAR) Level 3Diploma in Medical administration or equivalent medical secretary experience
• RSA /OCR level 3 or equivalent experience or qualification in typing
• ECDL or equivalent experience

Desirable

• Management qualification or working towards
• NVQ 3 Customer Service

Experience

Essential

• Experience of coordinating administration activities.
• Experience of working as a medical secretary
• Experience of organising workload and people

Desirable

• Previous NHS Experience

Skills

Essential

• Excellent communication skills
• Advanced typing skills
• Will work unsupervised
• Excellent organisational skills
• Will prioritise own workload
• Minute taking experience

Knowledge

Essential

• Evidence of Continual Personal development
• Knowledge and ability to use Microsoft office applications

Desirable

• ESR Self Service (or equivalent experience using it)
• Knowledge of Referral To Treatment process (RTT)

Personal Qualities

Essential

• Good team working ethic
• Enthusiasm and commitment
• Proactive and positive attitude
• Be innovative to meet the challenges of a changing organisation
• Customer focused approach

Other

Essential

• If required be able to travel between sites if relevant to the demands of the post

Desirable

• Welsh speaker

Person Specification
Qualifications

Essential

• NVQ Business administration L4 or equivalent experience Or City & Guilds (AMSPAR) Level 3Diploma in Medical administration or equivalent medical secretary experience
• RSA /OCR level 3 or equivalent experience or qualification in typing
• ECDL or equivalent experience

Desirable

• Management qualification or working towards
• NVQ 3 Customer Service

Experience

Essential

• Experience of coordinating administration activities.
• Experience of working as a medical secretary
• Experience of organising workload and people

Desirable

• Previous NHS Experience

Skills

Essential

• Excellent communication skills
• Advanced typing skills
• Will work unsupervised
• Excellent organisational skills
• Will prioritise own workload
• Minute taking experience

Knowledge

Essential

• Evidence of Continual Personal development
• Knowledge and ability to use Microsoft office applications

Desirable

• ESR Self Service (or equivalent experience using it)
• Knowledge of Referral To Treatment process (RTT)

Personal Qualities

Essential

• Good team working ethic
• Enthusiasm and commitment
• Proactive and positive attitude
• Be innovative to meet the challenges of a changing organisation
• Customer focused approach

Other

Essential

• If required be able to travel between sites if relevant to the demands of the post

Desirable

• Welsh speaker

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

Betsi Cadwaladr University Health Board
Address

Ty Derbyn Wrexham

Wrexham Maelor Hospital, Croesnewydd Road

Wrexham

LL13 7TD

United Kingdom

Employer's website