Screening Pathway Administrator

Job description

Job summary

Support the delivery of national screening programmes in Wales by providing essential pathway administration functions, including scheduling, processing data, extracting, and analysing information for participant screening records and handle participant communications.

Maintain high standards of accuracy and confidentiality when managing participant information and programme data.

Collaborate with team members and other health professionals to ensure the smooth operation of screening pathways.

As part of the Screening Pathway function the postholder will be asked to work across screening programmes as required

Our organisational values of Working Together, with Trust and Respect, to Make a Difference, underpinned by our Being Our Best Framework set out how we are expected to undertake our roles. The Being Our Best colleague group which applies to this role is Colleague

Main duties of the job

Please see included Job description for full information/details on the main duties of the job/role attached.

The ability to speak Welsh is essential for this post.

About us

We are Public Health Wales - the national public health agency in Wales. Our purpose is 'Working together for a healthier Wales'. We exist to help everyone in Wales live longer, healthier, happier lives. Together with our partners, we work to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.

Our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the leading source of public health information, research and innovation in Wales. In a world facing complex health challenges, our work has never been so important.

We are guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to building an inclusive workplace that values equality and diversity. We welcome applications which represent the rich diversity of the communities we serve and are supportive of flexible working arrangements, including part time roles and job sharing.

To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/

For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/

Job description

Job responsibilities

Please see included Job description for full information / details on the main duties of the job / role

The ability to speak Welsh is essential for this post.

Job description
Job responsibilities

Please see included Job description for full information / details on the main duties of the job / role

The ability to speak Welsh is essential for this post.

Person Specification

Qualifications

Essential

• 5 GCSE A*-D or 9-3 including English Language or equivalent qualification
• NVQ Level 3 or equivalent qualification and/or equivalent level of skills and knowledge
• Willingness to work towards a Diploma in Screening (Level 3)

Desirable

• Knowledge of Healthcare/ Anatomy Physiology/Medical Terminology

Experience

Essential

• Experience of administrative systems and procedures in an office setting

Desirable

• Experience of working within the NHS
• Experience of dealing with the public
• Ongoing evidence of sell directed learning and personal study

Skills and attributes

Essential

• Proficient in the use of standard Microsoft software, such as Outlook, Teams, Word and Excel
• Welsh Language Skills at level 4 or 5 in understanding, speaking, reading, and writing in Welsh
• Ability to demonstrate understanding and application of our workplace values, together with the underpinning behaviours identified for success in this role
• Excellent interpersonal and communication skills
• Excellent organisational skills with the ability to prioritise own workload and work to deadlines
• High level of accuracy and attention to detail
• Ability to work effectively as part of a team to achieve shared goals, contributing ideas and supporting colleagues as needed
• Good levels of literacy and numeracy with the ability to extract and identify relevant clinical data
• Flexible approach to meet the needs of the service

Desirable

• Foundational understanding of screening programmes

Other

Essential

• Ability to travel between sites in a timely manner to meet the needs of the service as required
• Ability to work across screening programmes as required

Person Specification
Qualifications

Essential

• 5 GCSE A*-D or 9-3 including English Language or equivalent qualification
• NVQ Level 3 or equivalent qualification and/or equivalent level of skills and knowledge
• Willingness to work towards a Diploma in Screening (Level 3)

Desirable

• Knowledge of Healthcare/ Anatomy Physiology/Medical Terminology

Experience

Essential

• Experience of administrative systems and procedures in an office setting

Desirable

• Experience of working within the NHS
• Experience of dealing with the public
• Ongoing evidence of sell directed learning and personal study

Skills and attributes

Essential

• Proficient in the use of standard Microsoft software, such as Outlook, Teams, Word and Excel
• Welsh Language Skills at level 4 or 5 in understanding, speaking, reading, and writing in Welsh
• Ability to demonstrate understanding and application of our workplace values, together with the underpinning behaviours identified for success in this role
• Excellent interpersonal and communication skills
• Excellent organisational skills with the ability to prioritise own workload and work to deadlines
• High level of accuracy and attention to detail
• Ability to work effectively as part of a team to achieve shared goals, contributing ideas and supporting colleagues as needed
• Good levels of literacy and numeracy with the ability to extract and identify relevant clinical data
• Flexible approach to meet the needs of the service

Desirable

• Foundational understanding of screening programmes

Other

Essential

• Ability to travel between sites in a timely manner to meet the needs of the service as required
• Ability to work across screening programmes as required

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

Public Health Wales
Address

Cervical Screening Wales

18 Cathedral Road

Cardiff

CF11 9LJ

United Kingdom

Employer's website