Scholarships Officer

Job description

About the role

Imperial College London is committed to ensuring that talented students can access and thrive at the University, and scholarships play an important part in making this possible.

We are looking for a highly organised and motivated Scholarships Officer to join our Scholarships team within Marketing, Outreach, Recruitment and Admissions (MORA).

Working with colleagues across Imperial, you will support the effective delivery of undergraduate, postgraduate taught and postgraduate research scholarships and other funding schemes. You will take responsibility for a portfolio of awards, managing activity throughout the scholarship lifecycle - from promotion and application processing through to selection, awarding, payments and reporting. This is an exciting role that combines scholarship administration, stakeholder engagement, data management and customer service.

You will work closely with students, applicants, academic departments and professional service colleagues to make sure our scholarship processes are accurate, timely and provide an excellent experience.

What you would be doing

As a scholarship officer, you will:

• Manage the end-to-end administration of scholarships within your portfolio, including advertising, application processing, assessment, awarding, payments and reporting.
• Coordinate scholarship nomination, ranking and selection processes.
• Ensure scholarships are promoted clearly and effectively, including ensuring relevant webpages and communications remain accurate and up to date.
• Maintain accurate scholarship records and ensure information is recorded securely and consistently across relevant Imperial systems.
• Provide clear and accurate advice to students, applicants and Imperial colleagues on scholarship eligibility, regulations and processes.
• Build effective relationships with colleagues across Imperial
• Support reporting and financial administration relating to scholarships within your portfolio.
• Review administrative processes and contribute ideas to improve the student experience of our scholarship process.
• Contribute to wider MORA and University activities where required.

What we are looking for

• Experience in scholarship, financial aid or admissions administration.
• Ability to both work independently and as part of a team.
• Highly detail-oriented with excellent organizational and administrative proficiency.
• A true passion for working with students and the desire to break down barriers in accessing an Imperial education.
• A flexible approach and willingness to adapt to changing priorities.

What we can offer you

• The opportunity to be a key part of a growing and ambitious scholarships team.
• Support and work alongside world leading academics
• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing .

Further information

The department (MORA) have recently moved to our state-of-the-art offices in White City Media Works, which is the heart of the new campus being built in the area. The department operates hybrid working, with the expectation of at least two days in the office.

This is a full-time post (35 hours per week).

If you require any further details about the role, please contact: Demi Corr - [email protected]

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.