Rostering and Resourcing Co-Ordinator - Band 4

Job description

Job summary

The Rostering and Resourcing team continues it's journey to support temporary staffing needs or managing the system for health roster, training or supporting our clinical colleagues, this role is varied and interesting.

Hybrid working available with weekly office base requirement.

Please note previous applicants need not apply

Main duties of the job

To Support the team to deliver and take responsibility for:

• working with service lines to ensure that all new starters and leavers are correctly set up on the system
• responsible for ensuring that all relevant elements of training and development are correctly set up on the system and the correct dates are recorded
• working with service lines to ensure that all the relevant elements of roles skill mix are correctly recorded on the system
• working with Service lines to encourage adherence to the Rostering Policy
• To support in ongoing projects such as centralisation of rostering

About us

Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service.

United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.

Pilgrim Hospital is situated in beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.

Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.

Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.

This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.

The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).

Job description

Job responsibilities

To contribute and participate in the development of the Operational Functions of Health Roster being adaptable and flexible to your approach to managing change.

Supporting across group but pre-dominantly working within the health roster team supporting United Lincolnshire Teaching Hospital.

Do you have great customer service skills, excellent verbal and written communication, can you meet the essential criteria in the job description if so this is the role for you, working for a great organisation and within a great team.

Job description
Job responsibilities

To contribute and participate in the development of the Operational Functions of Health Roster being adaptable and flexible to your approach to managing change.

Supporting across group but pre-dominantly working within the health roster team supporting United Lincolnshire Teaching Hospital.

Do you have great customer service skills, excellent verbal and written communication, can you meet the essential criteria in the job description if so this is the role for you, working for a great organisation and within a great team.

Person Specification

Qualifications

Essential

• Vocational Level 3 within a relevant field or equivalent experience
• Recent and continued professional development (CPD)

Desirable

• European Computer Driving Licence
• Rostering/RLDATIX Accreditation

Previous Experience

Essential

• Experience of working in a busy administrative environment, delivering a full range of secretarial and administrative procedures
• Previous experience of working with a range of clinical and/or corporate systems such as e-rostering
• Previous experience in organising and planning activities and being able to react to changes as required
• Previous experience of establishing and maintaining new systems of working

Desirable

• Previous experience of ESR
• Previous experience of Health Roster systems
• Previous experience of working in the NHS
• Previous experience of Bank Staff Systems

Evidence of particular knowledge, skills and Aptitudes

Essential

• Good communication skills
• Good IT skills and experience in use of relevant software packages including Excel, Word, Outlook, ESR, PowerPoint
• Good organisational skills - able to manage busy workload, prioritise work and have a good attention to detail

Specific Requirements

Essential

• Ability to establish and maintain working relationships at all levels internally and externally
• Ability to produce work of a high presentational standard with a high degree of accuracy
• Ability to work as a team, on own initiative and under pressure whilst being able to manage own workload and work autonomously
• Flexible and adaptable approach to hours and duties
• Ability to travel within the boundaries of the Trust

Personal qualities

Essential

• Adhere to and demonstrate key values and behaviours in line with the Trust Values, to show Compassion, Innovation and to work Collaboratively

Person Specification
Qualifications

Essential

• Vocational Level 3 within a relevant field or equivalent experience
• Recent and continued professional development (CPD)

Desirable

• European Computer Driving Licence
• Rostering/RLDATIX Accreditation

Previous Experience

Essential

• Experience of working in a busy administrative environment, delivering a full range of secretarial and administrative procedures
• Previous experience of working with a range of clinical and/or corporate systems such as e-rostering
• Previous experience in organising and planning activities and being able to react to changes as required
• Previous experience of establishing and maintaining new systems of working

Desirable

• Previous experience of ESR
• Previous experience of Health Roster systems
• Previous experience of working in the NHS
• Previous experience of Bank Staff Systems

Evidence of particular knowledge, skills and Aptitudes

Essential

• Good communication skills
• Good IT skills and experience in use of relevant software packages including Excel, Word, Outlook, ESR, PowerPoint
• Good organisational skills - able to manage busy workload, prioritise work and have a good attention to detail

Specific Requirements

Essential

• Ability to establish and maintain working relationships at all levels internally and externally
• Ability to produce work of a high presentational standard with a high degree of accuracy
• Ability to work as a team, on own initiative and under pressure whilst being able to manage own workload and work autonomously
• Flexible and adaptable approach to hours and duties
• Ability to travel within the boundaries of the Trust

Personal qualities

Essential

• Adhere to and demonstrate key values and behaviours in line with the Trust Values, to show Compassion, Innovation and to work Collaboratively

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

United Lincolnshire Hospitals NHS Trust
Address

United Lincolnshire Teaching Hospitals

Robey House

Lincoln

LN2 5QY

United Kingdom

Employer's website