Receptionist (Townlands, Henley-on-Thames) - Part Time 15 hrs p/w

Job description

Job summary

Band 2 Receptionist - Townlands Memorial Hospital

This is a part-time post for 15 hours per week (Thursdays and Fridays).

This post is based at Townlands Memorial Hospital, York Road, Henley-on-Thames, RG9 2DR.

Are you an organised, friendly, and customer-focused individual looking to make a difference in a busy healthcare environment? We are seeking a Receptionist to provide essential reception support, helping to deliver high-quality patient care.

As the first point of contact for patients and visitors, you will provide a professional welcome, manage appointments, answer telephone enquiries, and maintain accurate patient records using electronic patient record (EPR) systems.

Working closely with nursing, medical, and administrative teams, you will help ensure the smooth running of outpatient clinics and a positive patient experience.

We are looking for someone with previous administrative experience, excellent communication and organisational skills, strong IT literacy, and a professional, compassionate approach.

Experience in an NHS or healthcare setting and knowledge of EPR systems would be an advantage but are not essential.

In return, you'll join a supportive team with access to training, development opportunities, and the chance to build a rewarding career within the Trust.

Main duties of the job

• Provide a professional and welcoming reception service for patients, visitors, and staff.
• Answer telephone calls, respond to enquiries, and direct calls to the appropriate team members.
• Book, amend, and cancel patient appointments using electronic patient record (EPR) systems.
• Register and check in patients, ensuring demographic information is accurate and up-to-date.
• Prepare and maintain accurate patient records and clinic documentation.
• Liaise with clinical teams, medical secretaries, and other departments to support the smooth running of clinics.
• Arrange follow-up appointments where required.
• Respond to patient enquiries and provide information on clinic waiting times and appointments.
• Ensure patient information is handled confidentially and in line with data protection requirements.
• Support a safe, clean, and efficient clinical environment by following Trust policies and procedures.
• Work collaboratively with colleagues to deliver an excellent patient experience while meeting service deadlines.

About us

Henley-on-Thames sits on the River Thames and is served by great road and rail links to London, Oxford, and Southampton. With excellent leisure and shopping facilities, and a thriving cultural scene, Henley-on-Thames is a wonderful place to live, work, and play and provides excellent facilities for families, including some of the best state and private schools in the UK.

The CQC rated the care provided by the Royal Berkshire NHS Foundation Trust as Good.

Our Trust "CARE" values: Compassionate, Aspirational, Resourceful, Excellent, reflect the type of Trust we aspire to be and you can join our dedicated and talented staff to make this happen.

Job description

Job responsibilities

Please refer to the attached Job Description and Person Specification for further details of the job role.

Job description
Job responsibilities

Please refer to the attached Job Description and Person Specification for further details of the job role.

Person Specification

Experience/Skills

Essential

• Excellent IT skills
• Work as part of a team
• Previous Customer care

Desirable

• Previous NHS experience
• GPAS/EPR Experience

Qualifications

Essential

• Secondary school education

Desirable

• English GCSE or equivalent

Person Specification
Experience/Skills

Essential

• Excellent IT skills
• Work as part of a team
• Previous Customer care

Desirable

• Previous NHS experience
• GPAS/EPR Experience

Qualifications

Essential

• Secondary school education

Desirable

• English GCSE or equivalent

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Royal Berkshire NHS Foundation Trust
Address

Townlands Memorial Hospital

York Road

Henley-on-Thames

RG9 2DR

United Kingdom

Employer's website