Radiopharmacy Administrator - Clinical Trials

Job description

Detailed job description and main responsibilities

For further information on this role, please see the attached detailed Job Description and Person Specification:
• Provide administrative and coordination support for the set-up, delivery and ongoing management of Radiopharmacy clinical trials, ensuring compliance with Good Clinical Practice (GCP), standard operating procedures (SOPs) and relevant regulations.
• Maintain accurate and up-to-date clinical trial documentation, pharmacy site files, databases and electronic records, ensuring information is readily accessible and appropriately archived.
• Support the coordination of trial documentation, protocol amendments, study paperwork and correspondence with sponsors and internal departments.
• Assist with monitoring trial progress, maintaining tracking databases and supporting the achievement of NIHR trial set-up timelines.
• Assist with the preparation and dispensing of clinical trial unit doses, where appropriate and as directed by the Chief Radiopharmacy Technician and in accordance with departmental SOPs.
• Support the organisation and administration of clinical trials education and training programmes, including coordinating training materials, attendance records, webinars and educational events.
• Assist with the preparation and coordination of sponsor monitoring visits, audits and inspections, ensuring relevant documentation and records are available.
• Support clinical trial stock management, including monitoring stock levels, expiry dates, storage records and assisting with ordering and resolving discrepancies.
• Liaise with multidisciplinary teams, sponsors and external stakeholders to support effective communication and the smooth running of clinical trial activities.

Person specification

Education/Qualifications

Essential criteria

• Good general education - GCSE level (Grade A-C in English and Maths) or Numeracy and Literacy functional skills Level 2 (or equivalent)

Desirable criteria

• NVQ level 2 in Pharmacy Practice and/or NVQ level 3/BTEC equivalent in Pharmaceutical Science
• Current certified ICH-GCP training
• Background in oncology
• Good understanding of medical terminology

Experience

Essential criteria

• Experience of working with databases
• Intermediate (or advance) level of using Microsoft Office application especially Microsoft Word and Excel
• Ability to be able to prioritise workload and meet deadlines as appropriate
• Previous experience of working in a hospital, pharmacy or medical setting

Desirable criteria

• Experience of working in an Administrative and/or technical role with a proven track record of problem solving
• Experience of working in a busy environment working independently and exercising judgment and decision-making skills

Skills/Abilities/Knowledge

Essential criteria

• Ability to prioritize workload and adjust own work in light of unexpected events or changing priorities.
• To be able to use own initiative planning own work for the day/week and work unsupervised where appropriate.
• Excellent interpersonal & communication skills with the ability to communicate effectively (both orally and written) with all levels of health professionals.
• Ability to grasp new concepts quickly.
• Ability to handle sensitive information without comprising confidentiality or trust
• Ability to work effectively as part of a team and with staff at all levels

Other requirements

Essential criteria

• Calm under pressure, maintaining accuracy and attention to detail.
• Adaptable to change
• Prepared to take responsibility and able to work without direct supervision
• Demonstrate initiative: proactive and self-motivated
• Being organised and keeping work organised
• Able to work on both sites and to be flexible to meet the needs of the role
• Strong understanding of the importance of high standards and commitment to ensuring quality within work produced

The Royal Marsden values diversity and is committed to the recruitment and retention of underrepresented minority groups. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQ+ candidates and candidates with disabilities.

As a Disability Confident Employer, we are working to create a workplace that enables all staff to reach their full potential. We are committed to this because we know that greater diversity and inclusion will lead to an even greater positive impact for the people we serve.

Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. We advise you to submit your application as early as possible to prevent disappointment. Please ensure your information is accurate to avoid errors with processing your application

All applicants will be contacted by email to the address supplied on your application. Applicants are advised to check their email accounts regularly and to ensure that email filters are set to allow our emails.

Flu Vaccination - What We Expect of our Staff

At The Royal Marsden we have an immune compromised patient population who we must protect as much as we can against the flu virus. Each year, seasonal flu affects thousands of people in the UK. Occurring mainly in winter, it is an infectious respiratory disease capable of producing symptoms ranging from those similar to a common cold, through to very severe or even fatal disease.

The wellbeing of our staff and patients is of the upmost importance to us, and it is the expectation of The Royal Marsden that all patient-facing staff have an annual flu vaccination, provided free of charge by the Trust.

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