Project Office Coordinator

Job description

Job summary

NHS Band 5 Salary: £32,073 - £39,043 pro rata per annum (actual salary £25,658 - £31,234 per annum)

Hours per Week:Part Time 30 hrs

Contract Type: Temporary for 12 months

Location Base:Queen Alexandra Hospital, Southwick Hill Road, Cosham, Portsmouth, PO6 3LY OR St Mary's Hospital, Parkhurst Road, Newport, Isle of Wight, PO30 5TG

Main duties of the job

The project Co-ordinator role will have a portfolio of projects for which they will work with supervision or alongside various Project Managers to support the successful initiation, planning, design, execution, monitoring, controlling and closure of a project.

A project coordinator may be tasked, under supervision, with the direct responsibility for implementation of part of a more complex project or programme of work.

About us

Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this.

The single corporate service is delivered across both organisations. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.

Job description

Job responsibilities

To work within the digital teams to help deliver system wide health and social care projects.

Specific Core Functions

• The Digital PMO Officer works within the digital project management office and provides guidance and support to Executives Directors, digital senior leadership team, programme and project managers, and any other team members who have an interest
• The post holder will also provide project support activities working closely with the Head of Digital PMO, Project and Programme Managers on projects and work packages. This will involve the business case development, all planning activities, risk, issue and action logs management, monitoring and co-ordination of tasks, and representing the Project Managers in their absence.
• When assigned to a project, the post holder will ensure that, together with the Project Manager, assigned project(s) produce the required deliverables within the defined quality, time, and cost constraints and to facilitate full realisation of identified benefits.
• Project manages a specific project within a site or health economy.
• Supports, facilitates and monitors progress of project within site(s) or health economy. Supports performance improvement.
• The post holder will also support the activities of the wider IM&T Digital Programmes services, providing administrative support to other senior IM&T leads.

For full job details and person specifications, please refer to attached Job Description.

Job description
Job responsibilities

To work within the digital teams to help deliver system wide health and social care projects.

Specific Core Functions

• The Digital PMO Officer works within the digital project management office and provides guidance and support to Executives Directors, digital senior leadership team, programme and project managers, and any other team members who have an interest
• The post holder will also provide project support activities working closely with the Head of Digital PMO, Project and Programme Managers on projects and work packages. This will involve the business case development, all planning activities, risk, issue and action logs management, monitoring and co-ordination of tasks, and representing the Project Managers in their absence.
• When assigned to a project, the post holder will ensure that, together with the Project Manager, assigned project(s) produce the required deliverables within the defined quality, time, and cost constraints and to facilitate full realisation of identified benefits.
• Project manages a specific project within a site or health economy.
• Supports, facilitates and monitors progress of project within site(s) or health economy. Supports performance improvement.
• The post holder will also support the activities of the wider IM&T Digital Programmes services, providing administrative support to other senior IM&T leads.

For full job details and person specifications, please refer to attached Job Description.

Person Specification

Qualifications

Essential

• First degree or equivalent experience plus further training and experience to diploma level equivalent.

Desirable

• Project Management Qualification.

Skills and Knowledge

Essential

• Knowledge and experience of supporting multiple projects.
• Experience of identifying roadblocks to successful project delivery.
• Experience of escalating project risks effectively.
• Experience of reporting on project delivery schedules.

Experience

Essential

• Experience of supporting the development of standard activities.
• Experience of supporting the delivery of the deployment of standard processes.
• Experience of devising and maintaining standard templates to record and measure deployment activities.
• Experience in identifying process gaps and devising methods to close those gaps.
• Experience of delivering training.
• Experience of building networks of associates in different functions.
• Experience of supporting planning activities for organisation-wide change activities.
• Experience of successful support to a projects implementation and delivery.

Desirable

• Experience of successful project management and delivery.

Person Specification
Qualifications

Essential

• First degree or equivalent experience plus further training and experience to diploma level equivalent.

Desirable

• Project Management Qualification.

Skills and Knowledge

Essential

• Knowledge and experience of supporting multiple projects.
• Experience of identifying roadblocks to successful project delivery.
• Experience of escalating project risks effectively.
• Experience of reporting on project delivery schedules.

Experience

Essential

• Experience of supporting the development of standard activities.
• Experience of supporting the delivery of the deployment of standard processes.
• Experience of devising and maintaining standard templates to record and measure deployment activities.
• Experience in identifying process gaps and devising methods to close those gaps.
• Experience of delivering training.
• Experience of building networks of associates in different functions.
• Experience of supporting planning activities for organisation-wide change activities.
• Experience of successful support to a projects implementation and delivery.

Desirable

• Experience of successful project management and delivery.

Employer details

Employer name

Isle of Wight NHS Trust
Address

Queen Alexandra Hospital

Southwick Hill Road, Cosham

Portsmouth

Hampshire

PO6 3LY

United Kingdom

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