Project Coordinator

Job description

Job summary

As part of the Estates & Facilities, (E&F), Capital Development Team the post holder will be required to provide high level project support by assisting in the planning and delivery of Projects, work packages or products. This will involve supporting with planning, managing, and coordinating activities and projects to a high standard and to deadlines. The post holder will be required to develop and maintain the project library, databases and associated resource lists.

Is responsible for coordinating all aspects of projects and ensuring that all stages of design development and the building contract are monitored for compliance with the requirements of the project and that relevant project information is controlled and communicated in an effective manner.

Main duties of the job

Coordination support for multifaceted, large scale construction programme and associated business cases

Provide administrative support for the project, including Executive Administration support to the Programme Board and Steering Group, chaired by the Deputy CEO and Hospital Director respectively

Coordinate clinical user and key stakeholder design groups

Provide administrative support to the planning submission process

Support the Communications strategy and public/patient consultation events

Support in the preparation of key materials for workshops, meetings and events (FIC)

About us

Our Trust is one of England's top-performing and safest trusts. We operate two main acute hospital sitesChelsea and Westminster Hospital and West Middlesex University Hospitalalong with award-winning clinics across North West London.

Our nearly 7,500 staff care for a diverse population of 1.5m, providing full clinical services including maternity, A&E and children's services, plus specialist HIV and sexual health care. The CQC rates us Good in safety, effectiveness, care and responsiveness, and Outstanding in leadership and resource use.

We continually invest in our facilities, including a £30m expansion of critical care at Chelsea and an £80m Ambulatory Diagnostic Centre at West Mid.

We are delivering sustainable healthcare through our Green Plan. In line with Greener NHS ambitions, we aim for net zero carbon emissions by 2045. Achieving this requires collective effort. We encourage staff to reduce their impact on carbon, waste and pollution wherever possible. Every action counts to create a healthier, more sustainable future.

We are committed to equal opportunities and believe diversity drives innovation and excellence. We welcome applications from the global majority, veterans and underrepresented communities, valuing the perspectives they bring.

If you haven't heard from us within 3 weeks of the closing date, your application was likely unsuccessful. Employment is subject to a six-month probation. Some roles may require weekend shifts at multiple sites.

Job description

Job responsibilities

Processing departmental purchasing and suppliers invoices.

Maintain project governance documentation

Develop and maintain project directory for consultants, suppliers and contractors.

Support the procurement process on the project side for large scale contracts e.g. equipping, main construction tender

Provide secretarial support to the team.

Provide absence ad hoc cover/support if required for the E&F administrative team.

Managing/reporting and updating the project folder

Provide administrative support to the team, including:

Coordinating the ADC Programme Board Meeting and associated documentation

Coordinating the Steering Group documentation

Supporting with the administration associated with tender processes Processing/raising purchase orders

Processing payments and invoices

Chasing tender returns and tracking procurement packages

Coordinate clinical user group and key stakeholder workshops

Liaise with the architect to ensure design development workshops are arranged as per stakeholder programme, coordinating and responding to any amendments in programme

Support the sustainability and BREEAM work stream, coordinating meetings and information required in conjunction with the project support manager

Support the administration of workshops, where required

Proactively liaise with Divisions to ensure appropriate attendance at workshops

Maintain project governance documentation:

Job description
Job responsibilities

Processing departmental purchasing and suppliers invoices.

Maintain project governance documentation

Develop and maintain project directory for consultants, suppliers and contractors.

Support the procurement process on the project side for large scale contracts e.g. equipping, main construction tender

Provide secretarial support to the team.

Provide absence ad hoc cover/support if required for the E&F administrative team.

Managing/reporting and updating the project folder

Provide administrative support to the team, including:

Coordinating the ADC Programme Board Meeting and associated documentation

Coordinating the Steering Group documentation

Supporting with the administration associated with tender processes Processing/raising purchase orders

Processing payments and invoices

Chasing tender returns and tracking procurement packages

Coordinate clinical user group and key stakeholder workshops

Liaise with the architect to ensure design development workshops are arranged as per stakeholder programme, coordinating and responding to any amendments in programme

Support the sustainability and BREEAM work stream, coordinating meetings and information required in conjunction with the project support manager

Support the administration of workshops, where required

Proactively liaise with Divisions to ensure appropriate attendance at workshops

Maintain project governance documentation:

Person Specification

Education

Essential

• first degree or equivalent

Desirable

• NHS work experience

Person Specification
Education

Essential

• first degree or equivalent

Desirable

• NHS work experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

Chelsea and Westminster Hospital NHS Foundation Trust
Address

Chelsea & Westminster Hospital

369 Fulham road

London

SW10 9NH

United Kingdom

Employer's website