About the Team
The Programme Management Office is a new team. It reflects our desire to apply consistent, proportionate and professional project management across the organisation. Recruitment to this post is designed to help us achieve our challenging delivery goals, make the best use of resources and to support teams.
We are a positive and creative team who enjoy working together. We are flexible, committed to delivering results and are ready to embrace smarter working and change.
The team's objectives are:
•To support OPSS to maximise the impact of its work and the utilisation of its resources;
•To ensure the effective oversight and governance for key programmes of work;
•To apply a consistent and proportionate approach to Programme and Project Management (PPM) across OPSS;
•To support the Leadership Team in managing delivery and organisational risks;
•To provide practical support to individual project teams in managing their work. About the Role
This is a hybrid role of Programme Manager with PMO Manager responsibilities. The Programme Manager is responsible for successful delivery of the required project outcomes, including the establishment of appropriate governance and assurance, monitoring progress, managing risks and issues and ensuring the business readiness for change.
A key role in PMO, the Programme Manager is also responsible for defining and maintaining the standards of project management within OPSS. This includes the implementation and sharing of best practice as well as the development and application of project procedures, tools and techniques in order to standardise methodologies and realise economies. A key aspect of this role is to provide expert guidance, support and insight on the project, and the Programme Manager acts as a source of all project information and metrics.
The successful candidate may be eligible for a £3000 pay enhancement subject to having proven Project Delivery Experience and a valid qualification from the list of 'typical qualifications' as defined for the 'Programme Manager Level 2' role in the Project Delivery Capability Framework: https://www.gov.uk/government/publications/project-delivery-capability-framework-for-civil-servants.Responsibilities
Typical role responsibilities:
• Delivery & Leadership - Champion the use of best practice project management standards and processes. Support the programme to deliver the business case benefits and outcomes.
• Business case - Support the Project manager in the delivery of the Business Case benefits and outcomes.
• Communications & Stakeholder Management - Advise the project team on appropriate tools and techniques for managing stakeholder relationships. Provide assurance to the project manager on the effectiveness of stakeholder management arrangements.
• Resource Management - Secures resources and directs planning scheduling, resourcing and estimating for complex and large scale programmes.
• Risks & Issues - Oversee risk and issue management. Ensures mitigations are in place and resolved through negotiated agreement. Establish the project processes and standards for managing risks and issues. Provide assurance to the project manager on the effectiveness of Risk and Issue management arrangements.
• Benefits realisation - Ensure realisation of benefits for customers through planning and designing and that project outputs meet programme requirements.
• Programme Performance & Controls - Maintain overall integrity and coherence of programme and governance framework to support each project. Plan programme assurance activities. Establish and operate project controls on behalf of the project manager, reporting on project progress and status to appropriate bodies. Identify common capabilities and opportunities for linking up, re-using and sharing of methods and resources between projects and programmes. Ensure learning from experience is disseminated across the organisation.
• Guidance & Support - Provide direction and guidance on development to team and more broadly across departmental profession. Identify, develop and share best practice project management processes, tools and templates and benchmarks against industry standard.
• Dependency Management - Work with project leads and business as usual to ensure dependencies are actively managed, act as an arbiter and enforcer and resolve issues between the various elements of the programme.
We would love to hear from you if you can demonstrate the following attributes! Essential
• Recognised programme and project management qualifications as listed in below.
• Experience of successful management of several medium complexity programmes or projects in a Programme Manager role.
• Proven experience of working across teams, and able to develop and maintain positive relationships with staff at all levels from within the service area and across other teams and external contacts. Desirable
Evidence of continual professional develop in the programme and project field. Technical Skills
Project Delivery - Frameworks and Methodology
Detailed knowledge and significant experience in project management frameworks and methodologies. Demonstrating competence when identifying and amending appropriate project management frameworks and methodologies to enable a consistent and efficient approach to delivery of complex projects. Able to lead others in the application of project management frameworks and methodologies and tailor the approach to meet requirements of the projects
Further information can be found on our Careers website at https://opss-careers.co.uk/Qualifications
Recognised programme and project management qualifications such as:
•Managing Successful Programmes Practitioner.
• PRINCE2 Practitioner.
• Managing Successful Programmes Advanced Practitioner.
• APM Practitioner Qualification.
• APM Registered Project Professional.
• Project Leadership Programme.Behaviours
We'll assess you against these behaviours during the selection process:
- Changing and Improving
- Working Together
- Communicating and Influencing
- Developing Self and Others
We'll assess you against these technical skills during the selection process:
- Project Delivery - Frameworks and Methodology
BEIS offers a competitive mix of benefits including:
• A culture of flexible working, such as job sharing, home working and compressed hours.
• Automatic enrolment into the Civil Service Pension Scheme.
• A minimum of 25 days of paid annual leave, increasing by 1 day per year up to a maximum of 30.
• An extensive range of learning & professional development opportunities, which all staff are actively encouraged to pursue.
• Access to a range of retail, travel and lifestyle employee discounts.
• A hybrid office/home based working model where staff will spend a norm of 40-60% of their time in the office (minimum of 40%) over a month with flex dependent on balancing business and individual need (from September 2021, depending on how the public health guidance evolves).Things you need to knowSecurity
Successful candidates must pass a disclosure and barring security check.
People working with government assets must complete basic personnel security standard checks.Selection process details
This vacancy is using Success Profiles , and will assess your Behaviours, Strengths, Experience and Technical skills.
As part of the application process you will be asked to complete a CV and personal statement. Further details around what this will entail are listed on the application form.
Please use your personal statement (in no more than 750 words) to explain "explain how your skills and experience meet the requirements of the role, addressing the listed behaviours and the essential criteria below:
• Please also include details of: 1- 2 years' experience of successful management of several medium complexity programmes or projects in a Programme Manager role.
• Proven experience of working across teams, and able to develop and maintain positive relationships with staff at all levels from within the service area and across other teams and external contacts
Applications will be sifted on CV, personal statement, and any technical skills required.
In the event of a large number of applicants, applications will be sifted on the personal statement.
The interview will consist of behaviour, technical and strength-based questions.
Interviewees will be asked to deliver a presentation; further details will be provided nearer the time. Expected Timeline
subject to change
Sift Dates: w/c 27th September 2021
Interview dates: w/c 18th October 2021
Interview will be held using Microsoft Teams.
Candidates are asked to note the above timetable, exercising flexibility through the recruitment and selection process. Reasonable Adjustment
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
• Contact Government Recruitment Service via [email protected]
as soon as possible before the closing date to discuss your needs.
• Complete the "Assistance required" section in the "Additional requirements" page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you're deaf, a Language Service Professional. Further Information
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
If successful and transferring from another Government Department a criminal record check may be carried out.
New entrants are expected to join on the minimum of the pay band.
Any move to the Department for Business, Energy and Industrial Strategy from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
A reserve list will be held for a period of 12 months from which further appointments can be made.
Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.
BEIS does not normally offer full home working (i.e. working at home); but we do offer a variety of flexible working options (including occasionally working from home).
Please note that BEIS does not hold a licence to sponsor visa applications.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms directly. If you will be doing this, please advise Government Recruitment Service of your intention by emailing [email protected]
stating the job reference number in the subject heading.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant's details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government. Feedback
Feedback will only be provided if you attend an interview or assessment.Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Further information on nationality requirements Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.