Procurement Manager

Job description

Job summary

Join a team that makes a difference.

Aspart of our Procurement and Supply Chain team, you will play a vital role insupporting healthcare services across multiple sites within our Integrated CareSystem (ICS), helping to deliver high-quality patient care for the communitieswe serve.

Thisis an exciting opportunity for an experienced professional to contribute to aforward-thinking and dynamic organisation. You will be instrumental in drivingvalue for money through effective contract management, strong commercialacumen, and excellent stakeholder engagement. The role offers a realopportunity to influence service delivery, support strategic decision-making,and contribute to the continuous improvement of procurement and supply chainservices across the Trust.

WorcestershireAcute Hospitals NHS Trust is one of the largest employers in the county,providing acute healthcare services from three principal sites: WorcestershireRoyal Hospital (Worcester), Alexandra Hospital (Redditch), and KidderminsterHospital and Treatment Centre.

Reportingdirectly to the Senior Category Manager, the successful candidate will providestrategic procurement leadership and expert commercial advice across theorganisation. While the role will be principally based at the AlexandraHospital in Redditch, it will support stakeholders and services across allTrust locations, offering a varied and rewarding opportunity to make a tangibleimpact on patient care and organisational performance.

Main duties of the job

To assist in the provision of a procurement service that supports customers in developing opportunities and achieving value for money.The Procurement Manager will work with the Snr Category Manager in the creation, development and delivery of the Directorates savings schemes. Responsible for ensuring the best value for money is achieved from clinically acceptable products.Ensure that the Trust carries out secure and compliant procurement processes to obtain best value for money in the procurement of all goods and services in support of the achievement of the agreed procurement savings targets.Support the development and delivery of sourcing strategies from Trust non-pay spend. To lead tender and supplier contracting initiatives for assigned categories within the Procurement work plan using specialist analytical techniques and software to support the delivery of year-on-year cash releasing and cost avoidance savings.Be point of expert knowledge with regard to third-party spend in particular areas of business. This should cover suppliers, internal customers, spend categories, contracts and on-going related suppliers performance management and productivity.Contribute to production of the annual sourcing work plan to meet key strategic objectives as agreed with Divisions by reviewing overall Trust spend, identifying, obtain and record signed contracts.Contribute to the implementation and development of departmental policies, procedures and strategies.

About us

Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.

The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester

Our workforce is more than 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.

We are committed to recruiting the best people to work with us. Our values, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.

Being open and honest

Ensuring people feel cared for

Showing respect to everyone

We are committed to developing a culture of continuous improvement by embedding the principles of our Improvement System.

We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.

DBS Checks and Costs

Any applicants who are offered posts requiring a DBS check as part of their employment check will have the cost of this check (at the current rate) deducted from their salary. Please see link in Supporting Information section for more details on DBS checks and costs.

Job description

Job responsibilities

Key Duties:

Support the Head of Procurement orSenior Category/Procurement Manager in ensuring all non-pay spend is governedby and subject to proficient procurement.

Maintain overall understanding ofTrust spend using a variety of data sources including Oracle, Atamis, SpendComparison Websites and supplier data to establish a detailed knowledge ofTrust expenditure by Supplier, Site, Division, Department & Commodity.

Engage and work closely with seniorstakeholders who provide healthcare and support services to help identifyimprovements and changes in practice arising from supply market opportunities.

Develop and maintain relationshipswith stakeholders to maximise Procurement performance and non-pay efficienciesacross the Trust.

Provide expert strategic procurementadvise to stakeholders.

Develop robust category strategies.

Documenting, communicating andinfluencing senior stakeholders to ensure effective buy-in to the proposedcategory strategies.

To lead on category managementwithin one or more Categories under the direction of the Head of Procurement orSenior Category/Procurement Manager

Develop and implement Tenderactivity as directed by Head of Procurement or Senior Category/ProcurementManager with internal Divisional leads across the organisation at PA23, PCR2015or PSR.

Lead, manage, evaluate and reportthe findings of product trials.

To assist with the development ofspecifications for requirements.

To assist with the development ofrobust evaluation criteria for all accreditation processes to ensure that theyare transparent and capable of withstanding legal challenge.

To produce a project plan for eachprocurement to highlight the key milestones, identify any barriers andalternatives to circumnavigate these problems to deliver the projects on time.

Report any barriers to theprogression of any projects following the departmental procedures after makingevery effort to progress prior to escalating.

Ensure the timely provision ofproject progress and savings delivery to feed into workplan and monthlyreporting timescales.

Report agreed savings to the Head ofProcurement or Senior Category/Procurement Manager as per department proceduresto ensure timely reporting to the PMO.

Ensure that Divisional managementand PMO are clear on progress with initiatives and aware of potentialbarriers/delays so action plans to overcome these can be put in place.

Identify Quality Cost ImprovementInitiatives (CIP) from spend and supplier analysis and dialogue with Divisionalleads across the Trust as agreed with the Head of Procurement or SeniorCategory/Procurement Manager.

Monitor contracts to ensure contractgovernance is in place and coordinate supplier/stakeholder contract monitoringand improve performance to support the CIP agenda.

Monitor and maintain contractcompliance against Trust expenditure. Liaise with internal and externalcontacts to facilitate contractual coverage for non-compliant expenditure whereformal agreements are not in place.

Maintain an up-to-date understandingof Government and Department of Health directives such as the National NHSProcurement Strategy (Better Procurement, Better Value, Better Care) and otherDoH initiatives that relate to the Procurement service.

To support other members of the teamwith any formal tenders as and when necessary.

To use the electronic tenderingsystem and contracts finder portals.

To work in conjunction withcollaborative procurement organisations including, but not limited to NHSSupply Chain, Crown Commercial Services etc.

Deputise for the Head of Procurementor Senior Category/Procurement Manager.

Manage and promptly deal withcomplaints and concerns from Directorates on commercially sensitive and complexsupply issues, using careful analysis and judgement and responding positivelythrough the use of empathy, persuasion and negotiations to deliver effectivesresolutions to issues raised.

Provide advice on Terms andConditions of Contracting and procurement legal issues before, during and afteraward of contracts.

To communicate clearly andsuccinctly, using the appropriate language for the audience in a way whichmotivates and supports other members of the team. Communications will involvecomplex information where persuasive, negotiating skills are required and willbe:

oFace to face and by telephone

oWithin formal and informal meetings

oWritten. Letters, memorandum,e-mail, and reports

oThrough presentations

To respond to local clinical staffand potential or existing provider enquiries, either written, email, face toface or telephone using empathy and judgement in an efficient and effectiveway.

To advise customers and implementand legal or financial changes within EU, Public Contracts Regulations andGuidance and procurement thresholds.

To liaise with other Procurementspecialists and other team members on a daily basis in order to ensure accurateand up to date information related to the procurement plan is disseminated.

To assists the Head of Procurementor Senior Category/Procurement Manager with implementation of Departmental policies,procedures and strategies.

To be responsible for the delivery ofa number of strategic objectives within the Trusts Procurement Strategydocument.

Carry out research and contributesadvice on the introduction of new products and ensures that appropriate trialsare undertaken and recorded and assist with the standardisation programme.

The post holder will work closelywith user departments, usually as part of a Multi-Disciplinary Team, in orderto understand their need and interpret these through to the appropriatecommercial agreements.

Represent Trust at national andregional events and projects.

Undertaking any other assignments orduties allocated by the Head of Procurement or Senior Category/ProcurementManager. The work pattern is unpredictable due to the requirement to respond tourgent requests from Trust Managers and Suppliers.

Job description
Job responsibilities

Key Duties:

Support the Head of Procurement orSenior Category/Procurement Manager in ensuring all non-pay spend is governedby and subject to proficient procurement.

Maintain overall understanding ofTrust spend using a variety of data sources including Oracle, Atamis, SpendComparison Websites and supplier data to establish a detailed knowledge ofTrust expenditure by Supplier, Site, Division, Department & Commodity.

Engage and work closely with seniorstakeholders who provide healthcare and support services to help identifyimprovements and changes in practice arising from supply market opportunities.

Develop and maintain relationshipswith stakeholders to maximise Procurement performance and non-pay efficienciesacross the Trust.

Provide expert strategic procurementadvise to stakeholders.

Develop robust category strategies.

Documenting, communicating andinfluencing senior stakeholders to ensure effective buy-in to the proposedcategory strategies.

To lead on category managementwithin one or more Categories under the direction of the Head of Procurement orSenior Category/Procurement Manager

Develop and implement Tenderactivity as directed by Head of Procurement or Senior Category/ProcurementManager with internal Divisional leads across the organisation at PA23, PCR2015or PSR.

Lead, manage, evaluate and reportthe findings of product trials.

To assist with the development ofspecifications for requirements.

To assist with the development ofrobust evaluation criteria for all accreditation processes to ensure that theyare transparent and capable of withstanding legal challenge.

To produce a project plan for eachprocurement to highlight the key milestones, identify any barriers andalternatives to circumnavigate these problems to deliver the projects on time.

Report any barriers to theprogression of any projects following the departmental procedures after makingevery effort to progress prior to escalating.

Ensure the timely provision ofproject progress and savings delivery to feed into workplan and monthlyreporting timescales.

Report agreed savings to the Head ofProcurement or Senior Category/Procurement Manager as per department proceduresto ensure timely reporting to the PMO.

Ensure that Divisional managementand PMO are clear on progress with initiatives and aware of potentialbarriers/delays so action plans to overcome these can be put in place.

Identify Quality Cost ImprovementInitiatives (CIP) from spend and supplier analysis and dialogue with Divisionalleads across the Trust as agreed with the Head of Procurement or SeniorCategory/Procurement Manager.

Monitor contracts to ensure contractgovernance is in place and coordinate supplier/stakeholder contract monitoringand improve performance to support the CIP agenda.

Monitor and maintain contractcompliance against Trust expenditure. Liaise with internal and externalcontacts to facilitate contractual coverage for non-compliant expenditure whereformal agreements are not in place.

Maintain an up-to-date understandingof Government and Department of Health directives such as the National NHSProcurement Strategy (Better Procurement, Better Value, Better Care) and otherDoH initiatives that relate to the Procurement service.

To support other members of the teamwith any formal tenders as and when necessary.

To use the electronic tenderingsystem and contracts finder portals.

To work in conjunction withcollaborative procurement organisations including, but not limited to NHSSupply Chain, Crown Commercial Services etc.

Deputise for the Head of Procurementor Senior Category/Procurement Manager.

Manage and promptly deal withcomplaints and concerns from Directorates on commercially sensitive and complexsupply issues, using careful analysis and judgement and responding positivelythrough the use of empathy, persuasion and negotiations to deliver effectivesresolutions to issues raised.

Provide advice on Terms andConditions of Contracting and procurement legal issues before, during and afteraward of contracts.

To communicate clearly andsuccinctly, using the appropriate language for the audience in a way whichmotivates and supports other members of the team. Communications will involvecomplex information where persuasive, negotiating skills are required and willbe:

oFace to face and by telephone

oWithin formal and informal meetings

oWritten. Letters, memorandum,e-mail, and reports

oThrough presentations

To respond to local clinical staffand potential or existing provider enquiries, either written, email, face toface or telephone using empathy and judgement in an efficient and effectiveway.

To advise customers and implementand legal or financial changes within EU, Public Contracts Regulations andGuidance and procurement thresholds.

To liaise with other Procurementspecialists and other team members on a daily basis in order to ensure accurateand up to date information related to the procurement plan is disseminated.

To assists the Head of Procurementor Senior Category/Procurement Manager with implementation of Departmental policies,procedures and strategies.

To be responsible for the delivery ofa number of strategic objectives within the Trusts Procurement Strategydocument.

Carry out research and contributesadvice on the introduction of new products and ensures that appropriate trialsare undertaken and recorded and assist with the standardisation programme.

The post holder will work closelywith user departments, usually as part of a Multi-Disciplinary Team, in orderto understand their need and interpret these through to the appropriatecommercial agreements.

Represent Trust at national andregional events and projects.

Undertaking any other assignments orduties allocated by the Head of Procurement or Senior Category/ProcurementManager. The work pattern is unpredictable due to the requirement to respond tourgent requests from Trust Managers and Suppliers.

Person Specification

Qualifications

Essential

• Holds a professional procurement qualification or has relevant demonstrable senior procurement management experience.
• Good standard of General Education.
• Evidence of commitment to continuing professional development.

Desirable

• C.I.P.S. or studying towards.
• Project management.
• Negotiation training
• Report writing

Experience

Essential

• Demonstrate your procurement/category management within a large organisation and how you have developed a category strategy.
• Explain how you have led, trained and developed your team ensuring set targets are met.
• Describe the process of how you would analyse, interpret and communicate complex data to a range of audiences.
• Demonstrable experience of carrying out high value procurements from conception to evaluation and implementation whilst providing advice in relation to contractual terms - conditions.

Skills and Knowledge

Essential

• Thorough knowledge and understanding of Supply Chain Management, Contract processes and Contract Law including e-commerce and e-procurement.
• Understanding of customer requirements that are particular to the healthcare industry.
• Knowledge and understanding of staff management issues, leadership and motivation.
• Knowledge of Inventory Management Systems and issues.
• Excellent negotiation skills with the ability to solve complex contracting problems innovatively.
• Ability to communicate effectively in terms that can be understood across all professions within the Trust.

Personal Qualities

Essential

• Professional approach to all aspects of work, in particular the adoption of the CIPS ethical code of conduct and the Trust's Code of Conduct and accountability.
• Proven ability to operate/think laterally and work on own initiative.
• Articulate with practised and developed interpersonal communication and presentations skills.
• Creative, innovative and visionary mind set.
• Ability to influence, command respect and to establish credibility with Board members.
• Demonstrates tact and diplomacy as well as an ability to be assertive when required.
• To be able to work to deadlines and work under pressure to meet targets in a professional manner.
• Results driven with a willingness to change and implement new ideas/concepts.

Person Specification
Qualifications

Essential

• Holds a professional procurement qualification or has relevant demonstrable senior procurement management experience.
• Good standard of General Education.
• Evidence of commitment to continuing professional development.

Desirable

• C.I.P.S. or studying towards.
• Project management.
• Negotiation training
• Report writing

Experience

Essential

• Demonstrate your procurement/category management within a large organisation and how you have developed a category strategy.
• Explain how you have led, trained and developed your team ensuring set targets are met.
• Describe the process of how you would analyse, interpret and communicate complex data to a range of audiences.
• Demonstrable experience of carrying out high value procurements from conception to evaluation and implementation whilst providing advice in relation to contractual terms - conditions.

Skills and Knowledge

Essential

• Thorough knowledge and understanding of Supply Chain Management, Contract processes and Contract Law including e-commerce and e-procurement.
• Understanding of customer requirements that are particular to the healthcare industry.
• Knowledge and understanding of staff management issues, leadership and motivation.
• Knowledge of Inventory Management Systems and issues.
• Excellent negotiation skills with the ability to solve complex contracting problems innovatively.
• Ability to communicate effectively in terms that can be understood across all professions within the Trust.

Personal Qualities

Essential

• Professional approach to all aspects of work, in particular the adoption of the CIPS ethical code of conduct and the Trust's Code of Conduct and accountability.
• Proven ability to operate/think laterally and work on own initiative.
• Articulate with practised and developed interpersonal communication and presentations skills.
• Creative, innovative and visionary mind set.
• Ability to influence, command respect and to establish credibility with Board members.
• Demonstrates tact and diplomacy as well as an ability to be assertive when required.
• To be able to work to deadlines and work under pressure to meet targets in a professional manner.
• Results driven with a willingness to change and implement new ideas/concepts.

Employer details

Employer name

Worcestershire Acute Hospitals NHS Trust
Address

The Alexandra Hospital

Woodrow Drive

Redditch

Worcestershire

B98 7UB

United Kingdom

Employer's website