Pharmacy Assistant Procurement & homecare

Job description

Detailed job description and main responsibilities

To process the automatic ordering on the pharmacy computer system, communicating any issues the senior ATO, Technician or chief Pharmacy Technician.
To transmit orders to the appropriate supplier electronically and via email as necessary.
To reconsolidate invoices on the pharmacy computer system.
To report any discrepancies in price from the order price and invoice price, reporting to the senior ATO / technician as appropriate.
To monitor outstanding credits and to liaise with suppliers and wholesalers to ensure receipt.
To deliver copy invoices to the trust finance team
To assist with creating, receipting and invoicing of patient specific orders ensuring that each component is completed in a timely manner.
To scan and file patient specific orders into the relevant electronic folders
To maintain the pharmacy procurement inbox, ensuring that invoices are printed, and emails actioned in a timely manner.
To accurately check deliveries, inputting data onto the pharmacy computer system relating to all purchase orders.
To accurately put stock away in the correct location including the pharmacy robot.
To scan and file completed purchase orders and associated delivery documentation into the relevant electronic folders.
To ensure all documentation relating to procurement/ invoicing and homecare are filed correctly and retained according to Standing Financial Instructions, such that retrieval can be made when required.
To ensure all requirements of the wholesaler dealers license are achieved and maintained in accordance with MHRA requirements
To be responsible for maintaining a clean and tidy working area
To participate in the supply of stock medication via the ward top up services, including automated medicines cabinets
To accurately pick and issue stock to wards, departments and sub stores.
To act upon Medicines and Healthcare Products Regulatory Agency drug alerts, producing any necessary information
To supply urgent stock requests against written orders
To follow the appropriate procedures for waste, expired stocks and spillages.

Person specification

Qualifications

Essential criteria

• 2 GCSE (including Maths and English)

Desirable criteria

• NVQ 2 Pharmaceutical Science

Experience

Essential criteria

• Customer services experience
• Microsoft experience

Desirable criteria

• Pharmacy Experience
• Data input

Employer certification / accreditation badges