Performance and Administration Manager

Job description

Job summary

Do you have extensive admin experience working in busy organisations?

Do you have strong analytical, communication and organisational skills?

We are looking for a full time Performance & Administration Manager to join the South AMHT, of Oxford Health NHS Foundation Trust.

The performance and Admin Manager role is to support the in-patient leadership team to meet key performance targets through the organizations performance framework. You will also provide management and leadership to the in-patient administrative teams. This includes the ward clerks and team administrators. You will be a key part of the ward leadership teams and also work closely with the wider in-patient pathway, including the performance and administrative manager at the Warneford and Littlemore.

Main duties of the job

• Ensure the Matron, Consultant and ward clinicians are provided with comprehensive, efficient, and effective secretarial and administrative support.
• Ensure the Team databases/electronic files, performance systems are accurate and up to date together with data inputting as necessary.
• Arrange meetings and room bookings as requested.
• Provide administrative and minute taking support to the matron, consultant and other clinicians in ward meetings and external meetings taking place on the ward.
• Support the matron in monitoring training and performance management for staff.

About us

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application you are encouraged to read the "candidate guide to making an application" which is attached to all roles.

Please include details around qualifications (including years these were gained particularly if we need to assess for clinical roles that these are still valid) and ensure that the supporting statement is tailored to the role you are applying for and addresses the essential criteria found in the JD.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible.Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount
• Pension scheme
• Lease car scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (waiting lists may apply)
• Staff networking and support groups

Job description

Job responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

Job description
Job responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

Person Specification

Knowledge and skills

Essential

• Educated to at least Degree Level or equivalent with evidence of numerical skills.
• Evidence of continuous personal and professional development.

Desirable

• Business administration or Management qualification

Qualification- Academic

Essential

• IT literate with advanced skills in Microsoft Excel, Word, Powerpoint.

Desirable

• RSA Typing Qualification/ECDL/
• Knowledge of NHS national data sets
• Knowledge of NHS performance agenda

Experience

Essential

• Excellent organisation and interpersonal skills
• Experience of working in an administrative/secretarial role
• Ability to multi task, deal with conflict and demanding priorities
• Excellent written and verbal communication skills
• Highly numerical and good analytical skills
• Experience in supervising or leading teams

Desirable

• Previous experience of working in a healthcare environment
• Experience of performance monitoring and management
• Experience of working relationships including GP's, CCG's, Health and Social Care Services, Voluntary Organisations and Patient and Carer Representatives.

personal qualities

Essential

• Positive, reliable and flexible approch with practical problem solving abilities.
• Works well under pressure, plan and manage workload, analytical, team player

Person Specification
Knowledge and skills

Essential

• Educated to at least Degree Level or equivalent with evidence of numerical skills.
• Evidence of continuous personal and professional development.

Desirable

• Business administration or Management qualification

Qualification- Academic

Essential

• IT literate with advanced skills in Microsoft Excel, Word, Powerpoint.

Desirable

• RSA Typing Qualification/ECDL/
• Knowledge of NHS national data sets
• Knowledge of NHS performance agenda

Experience

Essential

• Excellent organisation and interpersonal skills
• Experience of working in an administrative/secretarial role
• Ability to multi task, deal with conflict and demanding priorities
• Excellent written and verbal communication skills
• Highly numerical and good analytical skills
• Experience in supervising or leading teams

Desirable

• Previous experience of working in a healthcare environment
• Experience of performance monitoring and management
• Experience of working relationships including GP's, CCG's, Health and Social Care Services, Voluntary Organisations and Patient and Carer Representatives.

personal qualities

Essential

• Positive, reliable and flexible approch with practical problem solving abilities.
• Works well under pressure, plan and manage workload, analytical, team player

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Oxford Health NHS Trust
Address

Warneford Hospital

Oxford

OX3 7JX

United Kingdom

Employer's website