Operational Buyer

Job description

Job summary

This vacancy is open to employees of Isle of Wight NHSTrust and Portsmouth Hospitals University NHS Trust only.

NHS Band 3 Salary: £25,760 - £27,476 perannum

Hours Per Week: Full-time 37.5 hrs

Contract Type: Permanent

We are looking for a motivated and customer focused Buyer tojoin our Procurement & Supply Chain team within Single Corporate Services.This role supports multiple NHS organisations and plays a key part indelivering an efficient, value driven procurement service.

Main duties of the job

Key responsibilities

• Raise and process requisitions and purchase orders.
• Manage invoice queries to ensure suppliers are paid within NHS 30 day terms.
• Support catalogue updates and maintenance.
• Obtain quotations and negotiate with suppliers to secure value for money.
• Advise departments on procurement processes, contracts, and purchasing best practice.
• Assist with identifying savings opportunities through spend analysis.
• Maintain procurement records, including Atamis updates.
• Support the wider Procurement team with administrative and operational tasks.

About us

Working as a partnership, both Isle of Wight NHS Trust andPortsmouth Hospitals University NHS Trust have a shared vision for excellencein care for our patients and communities; with a set of strategic aimsunderpinning how we will achieve this.

The single corporate service is delivered across bothorganisations. You may be based at either IWT or PHU and individuals may berequired to undertake business travel between sites. For leaders managing staffacross multi-site locations, you will need to be visible and provide in personleadership. The arrangements and frequency will be agreed locally.

The health and wellbeing of our staff is at the forefront ofeverything we do. We are proud to be able to offer our staff some fantasticbenefits including our on-site Nursery, access to our free Beach Hut for thoselong summer days, our on-site Wellness Centre including a gym and a swimmingpool, access to our fantastic staff networks including LGBTQ, Race Equality andDisability, and awards ceremonies to recognise your achievements. We believe wecan offer support to all of our staff when they need it the most.

We welcome the unique contributions that you can bring interms of your education, opinions, culture, ethnicity, race, sex, genderidentity and expression, nation of origin, age, languages spoken, veterans'status, colour, religion, disability, sexual orientation, and beliefs.

Job description

Job responsibilities

About the role

As an Buyer, you will provide end to end tactical purchasingsupport, including raising requisitions, converting them into purchase orders,resolving invoice queries, and sourcing requirements through our eProcurementsystems. You will act as a key contact for departments and suppliers, ensuringexcellent customer service and adherence to Trust procurement policies.

Specific Core Functions

• Provide specialist day to day SBSProcurement knowledge across the client base.
• When required, assist with loading,deletion, and maintenance of electronic catalogues relevant to the clientorganisation to ensure availability of catalogues for replenishment, liaisingwith the Procurement Specialists as appropriate.
• Complete quotation exercises asrequired. Negotiate (face to face or over the telephone) with suppliers anduser departments to ensure optimum value for money.
• Take an active role in the developmentand delivery of the annual Procurement work plan by analysing spend reports andidentifying from trends new opportunities to save money across the client base.
• Support in the development andimplementation of departmental procedures and policies in relation tooperational procurement.
• Undertake procurement in line withpurchasing legislation and Trust Standing Orders and Financial Instructions forall revenue and capital projects.
• Update records on the Atamis database.
• Participate in the training anddevelopment of new systems and ways of working when required.
• Understand the information produced byProcurement Business Intelligence how to identify frequently ordered itemswhich should instead be added to catalogues.
• Turn requisitions in to purchaseorders, adding value at every opportunity, when required.
• Assist as and when required withassignments or duties allocated by the appropriate senior staff member.
• Provide verbal guidance torequisitioners and bring to their attention the written guidance / proceduresavailable to enable them to raise requisitions and pay invoices.

For full job description and person specification please refer to enclosed job description.

Job description
Job responsibilities

About the role

As an Buyer, you will provide end to end tactical purchasingsupport, including raising requisitions, converting them into purchase orders,resolving invoice queries, and sourcing requirements through our eProcurementsystems. You will act as a key contact for departments and suppliers, ensuringexcellent customer service and adherence to Trust procurement policies.

Specific Core Functions

• Provide specialist day to day SBSProcurement knowledge across the client base.
• When required, assist with loading,deletion, and maintenance of electronic catalogues relevant to the clientorganisation to ensure availability of catalogues for replenishment, liaisingwith the Procurement Specialists as appropriate.
• Complete quotation exercises asrequired. Negotiate (face to face or over the telephone) with suppliers anduser departments to ensure optimum value for money.
• Take an active role in the developmentand delivery of the annual Procurement work plan by analysing spend reports andidentifying from trends new opportunities to save money across the client base.
• Support in the development andimplementation of departmental procedures and policies in relation tooperational procurement.
• Undertake procurement in line withpurchasing legislation and Trust Standing Orders and Financial Instructions forall revenue and capital projects.
• Update records on the Atamis database.
• Participate in the training anddevelopment of new systems and ways of working when required.
• Understand the information produced byProcurement Business Intelligence how to identify frequently ordered itemswhich should instead be added to catalogues.
• Turn requisitions in to purchaseorders, adding value at every opportunity, when required.
• Assist as and when required withassignments or duties allocated by the appropriate senior staff member.
• Provide verbal guidance torequisitioners and bring to their attention the written guidance / proceduresavailable to enable them to raise requisitions and pay invoices.

For full job description and person specification please refer to enclosed job description.

Person Specification

Qualifications

Essential

• Good general standard of education including Mathematics and English Language to NVQ 4 or relevant equivalent.
• Must be prepared to work towards the completion of the Chartered Institute of Procurement & Supply (CIPs) or equivalent.

Desirable

• NVQ 3 in Supply Chain Management or Level 2 of CIPS
• Experience of using a procure to pay system e.g., Oracle
• Working knowledge of public sector procurement processes

Experience

Essential

• Ability to communicate in written and oral English.
• Ability to operate a personal computer with knowledge of word processing, spreadsheets, database, and presentation software.
• Ability to understand and work with financial, administrative and personnel processes and practices.
• Good Communication: written & oral at all levels.
• Interpersonal, able to work as part of a large team.
• Able to use initiative and work independently.
• Well organised, able to prioritise workload

Desirable

• Competent with Word, Excel and electronic cataloguing and procurement systems to an intermediate level
• Be able to identify trends from statistics in order to plan future areas of expenditure which could generate savings opportunities.
• Experience of negotiating with suppliers and customers in a large organisation and a track record of achieving significant cost reductions. Experience of obtaining competitive quotations.

Person Specification
Qualifications

Essential

• Good general standard of education including Mathematics and English Language to NVQ 4 or relevant equivalent.
• Must be prepared to work towards the completion of the Chartered Institute of Procurement & Supply (CIPs) or equivalent.

Desirable

• NVQ 3 in Supply Chain Management or Level 2 of CIPS
• Experience of using a procure to pay system e.g., Oracle
• Working knowledge of public sector procurement processes

Experience

Essential

• Ability to communicate in written and oral English.
• Ability to operate a personal computer with knowledge of word processing, spreadsheets, database, and presentation software.
• Ability to understand and work with financial, administrative and personnel processes and practices.
• Good Communication: written & oral at all levels.
• Interpersonal, able to work as part of a large team.
• Able to use initiative and work independently.
• Well organised, able to prioritise workload

Desirable

• Competent with Word, Excel and electronic cataloguing and procurement systems to an intermediate level
• Be able to identify trends from statistics in order to plan future areas of expenditure which could generate savings opportunities.
• Experience of negotiating with suppliers and customers in a large organisation and a track record of achieving significant cost reductions. Experience of obtaining competitive quotations.

UK Registration

Applicants must have current UK professional registration. For further information please see

Additional information
UK Registration

Applicants must have current UK professional registration. For further information please see

Employer details

Employer name

Isle of Wight NHS Trust
Address

Portsmouth Hospitals University NHS Trust Corporate Hub

Block 4000, Lakeside North Harbour, Western Road, Cosham

Portsmouth

Hampshire

PO6 3EN

United Kingdom

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