Neonatal Medical Secretary

Job description

Job summary

To provide a full confidential secretarial service to Consultant Neonatalogists and the team.

Carry out duties as defined by the Service Administration Manager to meet the needs of the service.

To manage and prioritise own workload and work independently to defined policies and procedures.

Main duties of the job

An exciting opportunity has arisen for an experienced part time Medical Secretary to join the Neonatal Secretarial Department based at Royal Gwent Hospital in Newport. Working days are fixed on Thursday and Friday.

It is essential that the post holder is an organised and motivated individual with excellent audio-typing and interpersonal skills, plus a sound knowledge of medical terminology. The successful candidate will be expected to provide comprehensive secretarial and administrative support across the departmentas required.

The successful post holder must be reliable and flexible to meet service needs and used to working in abusy and demanding environment, with excellent organisational and prioritisation skills.They will be able towork on their own initiative,exercising judgement to solve any problems arising.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

About us

Aneurin Bevan University Health Board (ABUHB) is a multi-award-winning NHS organisation serving the communities of Gwent. With more than 14,000 staff and volunteers, we provide safe, high-quality, and compassionate care across hospitals, GP practices, community services, and mental health settings. As a University Health Board, research, education, and innovation are central to our work, supporting evidence-based practice and continuous improvement.

Our work is guided by the Gwent Strategy 2025-2035, which sets out our long-term ambition to create a fairer and healthier future for our population. We focus on prevention, reducing health inequalities, and working in partnership with local authorities, voluntary organisations, and communities to improve health and wellbeing.

We are committed to creating an inclusive, supportive workplace where people feel valued, respected, and able to develop. Our values of Kindness, Integrity, and Respect shape how we care for patients and how we treat one another.

We offer a wide range of learning and development opportunities, flexible working where possible, and a comprehensive NHS benefits package. Working for ABUHB means being part of an organisation that values its people and offers the chance to build a meaningful and rewarding career while making a real difference to the lives of others.

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Job description
Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Values

Essential

• Able to deal with patients in a sympathetic manner
• Able to demonstrate tact and diplomacy

Qualifications

Essential

• English language GCSE, 'O' level or equivalent
• Knowledge of secretarial procedures to level 3 or equivalent
• Computer literate
• Knowledge of medical terminology

Desirable

• AMSPAR Diploma
• CWS, Welsh PAS and MedSecs knowledge
• RSA III or equivalent

Experience

Essential

• Working in a secretarial post

Desirable

• NHS experience
• MedSec experience

Aptitude and Abilities

Essential

• Excellent communication / telephone skills
• Prioritise workload
• Exercising judgement to solve problems
• Ability to work with staff at all levels

Desirable

• Ability to speak Welsh

Other

Essential

• Methodical, able to demonstrate attention to detail
• Reliable and flexible to meet the needs of the service
• Team player, but able to work on own initiative

Desirable

• Able to travel between hospital sites

Person Specification
Values

Essential

• Able to deal with patients in a sympathetic manner
• Able to demonstrate tact and diplomacy

Qualifications

Essential

• English language GCSE, 'O' level or equivalent
• Knowledge of secretarial procedures to level 3 or equivalent
• Computer literate
• Knowledge of medical terminology

Desirable

• AMSPAR Diploma
• CWS, Welsh PAS and MedSecs knowledge
• RSA III or equivalent

Experience

Essential

• Working in a secretarial post

Desirable

• NHS experience
• MedSec experience

Aptitude and Abilities

Essential

• Excellent communication / telephone skills
• Prioritise workload
• Exercising judgement to solve problems
• Ability to work with staff at all levels

Desirable

• Ability to speak Welsh

Other

Essential

• Methodical, able to demonstrate attention to detail
• Reliable and flexible to meet the needs of the service
• Team player, but able to work on own initiative

Desirable

• Able to travel between hospital sites

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

Aneurin Bevan University Health Board
Address

Royal Gwent Hospital

Cardiff Road

Newport

NP20 2UB

United Kingdom

Employer's website