Medical Education Administrator

Job description

Job summary

The successful candidate must be an enthusiastic and organisedindividual who has experience in carrying out a range ofadministrative duties including some project support. As well ashaving the requisite qualifications, skills and experience, theMEA will need to be dynamic, able to work as part of a multisite team and most importantly, live and honour our Trustvalues. The Medical Education Management Team are verykeen to further develop and raise the profile of MedicalEducation within East Kent and we see this role as fundamentalto delivering this. We are therefore looking for applicants tobring ideas and initiatives as to how we can achieve this.The post holder will have the opportunity to participate inshaping and embedding a strong educational framework withinthe Trust by providing consistent support to our trainee doctors

Main duties of the job

The MEA will work co-operatively across a number of teams, to provide efficient and effective administrative and project support, with some secretarial responsibilities, and deliver key functions within the Department.The MEA will develop detailed knowledge, skills and expertise in at least one designated, complex service area(s) to enable the Department to meet statutory / mandatory / HEE and other requirements in line withDepartment strategic goals and priority needs. (Potentially, the role will rotate through different designated, complex service areas depending on service needs and the need to maintain a flexible, adaptable and skilled workforce). This could either be focused on Undergraduate or Postgraduate education. The MEA will proactively liaise and interface with both clinical and administrative colleagues in both educational andclinical contexts and settings in order to fully integrate and enhance department services in support of our students, resident doctors and other clinical staff. Whilst primarily based at one site, there may be a need for staff to travel between the three acute hospital sites at times to support service delivery and take part in staff development and events that requireadditional staff support.

About us

We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference'. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.

Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates for a Skilled Worker Visa for roles that are eligible at the time of application.

Job description

Job responsibilities

Please scroll down to access the full Job Description and Person Specification located in Documents to download.If you have further queries please dont hesitate to contact the line manager using the contact details below

Job description
Job responsibilities

Please scroll down to access the full Job Description and Person Specification located in Documents to download.If you have further queries please dont hesitate to contact the line manager using the contact details below

Person Specification

Qualifications and Training

Essential

• GCSEs in English and Mathematics Grade C minimum

Desirable

• NVQ Level 3 in Business Administration or working towards / equivalent experience

Skills and Experience

Essential

• Excellent communication skills, written and verbal using various methods and platforms to all levels of staff plus audiences comprising external agencies and the general public
• Digital literacy skills including the ability to use MS office software to a high standard
• Data input and extraction for reporting to a high level of accuracy and detail
• Data input and extraction for reporting to a high level of accuracy and detail
• Accurate minute and note taking
• High attention to detail and accuracy
• Effective planning and organisational ability
• Multitasking and ability to switch between tasks due to disruptions and distractions
• Ability to use own initiative where appropriate and necessary
• recent administration experience

Desirable

• Use of digital software and website upkeep
• recent administration experience within the NHS, public service or an educational environment.

Knowledge

Essential

• Awareness of Health Education England's Digital Capability Framework and its applications

Desirable

• Understanding of medical career path including education and training

Other requirements

Essential

• Ability to relate to all people equally Courteous manner, polite but assertive, approachable

Person Specification
Qualifications and Training

Essential

• GCSEs in English and Mathematics Grade C minimum

Desirable

• NVQ Level 3 in Business Administration or working towards / equivalent experience

Skills and Experience

Essential

• Excellent communication skills, written and verbal using various methods and platforms to all levels of staff plus audiences comprising external agencies and the general public
• Digital literacy skills including the ability to use MS office software to a high standard
• Data input and extraction for reporting to a high level of accuracy and detail
• Data input and extraction for reporting to a high level of accuracy and detail
• Accurate minute and note taking
• High attention to detail and accuracy
• Effective planning and organisational ability
• Multitasking and ability to switch between tasks due to disruptions and distractions
• Ability to use own initiative where appropriate and necessary
• recent administration experience

Desirable

• Use of digital software and website upkeep
• recent administration experience within the NHS, public service or an educational environment.

Knowledge

Essential

• Awareness of Health Education England's Digital Capability Framework and its applications

Desirable

• Understanding of medical career path including education and training

Other requirements

Essential

• Ability to relate to all people equally Courteous manner, polite but assertive, approachable

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

East Kent Hospitals University NHS Foundation Trust
Address

QEQM

Margate

CT9 4AN

United Kingdom

Employer's website