HR & Recruitment Administrator

Job description

Ever wanted to work in an institution that is home to one of the world's great collections of cultural treasures and research materials? The HR team at the Cambridge University Libraries and Archives (CULA) support 450+ colleagues in managing and housing unique treasures and research materials made up of nearly ten million books, maps, manuscripts, photographs and priceless objects.

The role

This is a varied role offering the opportunity to develop your administrative knowledge and experience, working across HR administration, recruitment, and providing employee support. The HR & Recruitment Administrator plays an important role in ensuring the HR processes across CULA run smoothly and efficiently, providing a positive experience for our colleagues and candidates.

As HR & Recruitment Administrator you will

Provide a high level of administrative support for our hiring managers and candidates throughout the entire recruitment process.

Respond to routine HR queries through both written and verbal communication, signposting colleagues to relevant guidance and escalating complex queries where appropriate.

Ensure employee records, local trackers, HR systems, and intranet pages are accurately maintained.

Process paperwork relating to contractual and payroll related changes for our colleagues.

Carry out general administrative tasks such as organising meetings, note taking, and distributing documents.

What we're looking for

Experience of working in an administrative position.

A customer-focussed attitude with the ability to build effective working relationships.

Experience of exercising own judgement in organising and prioritising workload.

Excellent attention to detail.

Comfortable working with Microsoft Office packages (particularly Outlook and Excel).

What we offer

Flexible and hybrid working opportunities.

Generous annual leave allowance of 36 days.

Exceptional parental leave (including maternity, paternity / co-parent, adoption and shared parental leave).

Discounts on major retailers.

Professional development opportunities such as apprenticeships and access to a variety of training courses.

For further details please refer to the Further Particulars. When applying, please ensure that you outline how you meet the criteria listed in the person specification of the Further Particulars, along with relevant examples. Candidates will be shortlisted based upon these criteria.

Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.

For informal enquiries please contact Rob Millington, HR Manager, on [email protected] .

Interview date: Monday 16 or Tuesday 17 November 2026

Please quote reference VE51359 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.