HR/ Payroll and Operations Assistant

Job description

Overview of Responsibilities

UKAEA's pay arrangements and grading structure are currently under review as part of a transformation project and proposed multi-year pay deal. UKAEA aims to introduce a new grading structure in 2024. This will enable us to lead the delivery of sustainable fusion energy and maximise the scientific and economic benefit. Now is a great time to join the Organisation and be part of the journey.

This role requires employees to complete an online Baseline Personnel Security Standard (BPSS), including The Disclosure & Barring Service (DBS) checks for criminal convictions.

The Role

Are you looking for an exciting opportunity to make a difference? Join our team and contribute to the future of fusion energy. As HR/ Payroll and Operations Assistant, you will play a pivotal role in providing support to the organisation by administering and co-ordinating end-to-end processes, ensuring records are accurately maintained within the ERP system. You will be responsible for collecting, calculating and processing payroll data and resolving potential problems that might arise across the whole admin, function , hence a high level of customer service and attention to detail is required, alongside a solid understanding of GDPR. You will be well-suited to the role if you are a quick learner, flexible and able to work collaboratively with Advisors and Business Partners.

As our People Operations Assistant, you will support the business by utilising the HR service management system, supporting employees with advice on a variety of processes/policies and enquiries, from a mix of generalist HR Administration and Payroll Admin tasks.

Additional Responsibilities:

• Managing the end-to-end payroll system processes for all UKAEA employees within the ERP system. From creating the system records, maintaining the records, advising and improving on the processes to ensure that outsourced payroll and pension providers have accurate data enabling them to deliver true monthly payments and pension forecasts.
• Co-ordinating a wide variety of payroll actions in line with fixed deadlines and governance requirements.
• Managing the People Department service ticketing system on a rota basis, answering to employee requests and issues, distributing restricted queries to other areas of the business.
• Carrying out new starter inductions, providing useful information on a variety of areas relevant to processes, systems, entitlements, benefits and pension to ensure a smooth and welcoming onboarding process.
• Processing different pension schemes. Assisting and guiding employees with pension related queries and calculations.
• Processing family leave requests in line with UKAEA's and statutory regulations.
• Helping UKAEA employees with regards to producing reference letters required for Visa applications, mortgage applications and employment references.

Qualifications

Essential Requirements:

• Solid administration experience with HR or Payroll
• Excellent organisational skills and attention to detail and ability to work to deadlines
• Proficient IT and Excel, numeracy skills
• Excellent interpersonal and customer service skills
• Continuous process improvement mindset

Desirable skills:

• Level 3 CIPD

Additional Information

A full list of our benefits can be found here https://careers.ukaea.uk/life-at-ukaea/employee-benefits/

We welcome applications from under-represented groups, particularly individuals from black and other ethnic minority backgrounds, people with disabilities, and women. Our Executive team, supported by our 'Equality, Diversity and Inclusion' (EDI) Partner and Inclusion Ambassadors, actively promotes EDI and takes steps to increase diversity within our organization. We reinforce best practices in recruitment and selection and evaluate approaches to remove barriers to success.

Please note that vacancies are generally advertised for 4 weeks but may close earlier if we receive a large number of applications.