HR Assistant - Band 3

Job description

Job summary

This is an exciting time to join the People Directorate here at Lincolnshire Community and Hospitals Group as

We are looking for 2 HR Assistants (1 x permanent and 1 x fixed term contract up to 31.5.2027) to provide effective and efficient administrative HR support to the HR Team and key operational stakeholders..

This is an exciting, challenging but most of all hugely rewarding role. Reporting to the HR Coordinator you will have opportunity to work across employee relations cases, respond to first line enquiries, design and produce reports, administer family leave applications and more.

You will have the ability to manage competing priorities, strong interpersonal skills and clear communication.

Please note previous applicants need not apply.

Main duties of the job

To provide professional, consistent and timely HR support and advice to all staff as well as providing a streamlined and high quality HR administrative support service.

To undertake the accurate entry of key information into HR systems, and support the full HR function to ensure that the organisation maintains high level HR services to meet the ongoing needs of the Group.

To be responsible for ensuring information, documents and correspondence issued are accurate and produced in a timely fashion. Also required to assist in minute taking of meetings and hearings and administrating job evaluation panels.

About us

United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.

Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service.

Pilgrim Hospital is situated in beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.

Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.

Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.

This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.

The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).

Job description

Job responsibilities

Have a look at the job description, and if you like what you see, then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!

Job description
Job responsibilities

Have a look at the job description, and if you like what you see, then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!

Person Specification

Qualifications

Essential

• NVQ level 3 in business administration or equivalent level of experience demonstrating numeracy and literacy.
• Level 2 Certified English and Maths (GCSE/Functional Skills)

Desirable

• CIPD Level 3 (Foundation Certificate) or equivalent qualification.

Skills

Essential

• Proven administrative skills
• Excellent interpersonal skills, able to communicate effectively and professionally
• Attention to detail and ability to respond to changes to meet deadlines.

Desirable

• Enhanced database skills

Knowledge

Essential

• Knowledge of NHS Terms and Conditions
• Knowledge of standard administrative processes

Experience

Essential

• Demonstrable experience in a busy office environment.
• Experience of taking and producing formal minutes of meetings and notes at formal hearings.
• Experience of using initiative to handle a wide range of queries from senior managers, line managers and colleagues, providing information on issues such as terms and conditions, annual leave etc.
• Experience of working independently and as part of a team

Desirable

• Administrative HR experience gained in healthcare and/or unionised environment.
• Experience of using electronic staff record systems.

Special Attributes

Essential

• Ability to travel independently throughout the Group to attend meetings and hearings

Personal Qualities

Essential

• Role model for Group values and behaviours.

Person Specification
Qualifications

Essential

• NVQ level 3 in business administration or equivalent level of experience demonstrating numeracy and literacy.
• Level 2 Certified English and Maths (GCSE/Functional Skills)

Desirable

• CIPD Level 3 (Foundation Certificate) or equivalent qualification.

Skills

Essential

• Proven administrative skills
• Excellent interpersonal skills, able to communicate effectively and professionally
• Attention to detail and ability to respond to changes to meet deadlines.

Desirable

• Enhanced database skills

Knowledge

Essential

• Knowledge of NHS Terms and Conditions
• Knowledge of standard administrative processes

Experience

Essential

• Demonstrable experience in a busy office environment.
• Experience of taking and producing formal minutes of meetings and notes at formal hearings.
• Experience of using initiative to handle a wide range of queries from senior managers, line managers and colleagues, providing information on issues such as terms and conditions, annual leave etc.
• Experience of working independently and as part of a team

Desirable

• Administrative HR experience gained in healthcare and/or unionised environment.
• Experience of using electronic staff record systems.

Special Attributes

Essential

• Ability to travel independently throughout the Group to attend meetings and hearings

Personal Qualities

Essential

• Role model for Group values and behaviours.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

United Lincolnshire Hospitals NHS Trust
Address

Lincoln County Hospital

Greetwell Road

Lincoln

LN2 5QY

United Kingdom

Employer's website