Haematology Medical Secretary - Peterborough

Job description

Detailed job description and main responsibilities

As a team ensure that all functions within the Specialty are completed.

• Maintain close working relationships with colleagues within the specialty.
• Work closely with clinical teams and other departments within the organisation.
• Advise the Senior Medical Secretary of any points of concern relating to the administration of the service and processes in place.
• To assist the Senior Medical Secretary to ensure the delivery of an efficient and comprehensive service which is receptive to the needs of the patient and meets the performance requirements of the Trust in accordance with the patient access policy
• In conjunction with the Senior Medical Secretary, develop office and working practices to continually improve service delivery.
• Work as a team, to ensure adequate cover is in place during absences.
• Attend team meetings at required intervals.
• There might be occasions when you will be asked to undertake the role of Loggist at the Trust. A Loggist is someone who takes notes and records a formal log of actions and decisions made by a team of people who have been appointed to lead and manage a declared critical, major or other incident at the Trust. This can happen due to various reasons and the Trust has special responsibilities under the Civil Contingencies Act (2004) that it must comply with. You will be given training by the Trust to be a Loggist, and if you are asked to undertake Loggist duties, your normal contractual hours will not be affected.

Please refer to job description and person specification for more information relating to the role.

Person specification

Education

Essential criteria

• RSA II or equivalent in typing / audio typing
• Good general education, preferably English Language to GCSE (or equivalent)

Desirable criteria

• NVQ 3 in Business and Administration or equivalent experience
• ECDL

Experience

Essential criteria

• Secretarial/administrative experience

Desirable criteria

• Experience of working in the NHS
• Experience of using patient administration systems including Careflow and eTRACK

Knowledge

Essential criteria

• Can demonstrate good standards of written and verbal communication at all levels
• Demonstrate an understanding of customer care

Desirable criteria

• Understanding of medical terminology

Skills

Essential criteria

• Competent use of MS Word
• Good written and verbal communication

Disclosure & Barring Check Fee

Where your role requires a DBS check, the Trust will pay the fee upfront and reclaim the cost (including a £5 admin fee) from your first month's salary. Volunteers are exempt.

Our Values - At the heart of all we do
We recruit not just for skills but for behaviours aligned with our core values: dedication, care, courage, and innovation. Show us how you live these values in your application and interview.

Early closure notice

We may close this advert early if we receive enough applications-please apply without delay.

International Applicants & Sponsorship
Applications from candidates requiring UK sponsorship are welcome where the role is eligible for sponsorship under current UK Visas and Immigration (UKVI) rules.

Please note that not all roles will meet the eligibility requirements for Skilled Worker sponsorship. Eligibility is determined by factors including occupation code, skill level and salary thresholds in line with UKVI guidance.

Most non-UK/Republic of Ireland nationals require a visa to work in the UK. Candidates are encouraged to review current visa requirements and eligibility before applying: