Executive PA - Deputy Chief Executive/Director of Place

Job description

We are seeking an exceptional Executive PA to provide high-level, confidential and proactive support to our Deputy Chief Executive/Director of Place and the wider directorate. This is a unique opportunity to play a key role in supporting senior leaders delivering vital services that make a real difference to the people and communities of Pembrokeshire.

As Executive PA, you will provide trusted, advanced executive support, ensuring the smooth and efficient management of the Director's office. You will coordinate complex diaries, manage correspondence, prepare reports and meeting papers, arrange meetings and events, and act as a key point of contact for internal and external stakeholders. Working closely with the Executive PAs to the Chief Executive and Council Leader, you will help deliver a professional, responsive and seamless executive support service.

The role requires excellent organisational skills, sound judgement, discretion and the ability to manage competing priorities while maintaining the highest standards of professionalism.

We're looking for someone who:

• Brings significant experience supporting senior leaders in a complex organisation.
• Demonstrates exceptional organisational and prioritisation skills, managing multiple demands with confidence.
• Communicates effectively and professionally, both in writing and in person.
• Builds strong, credible relationships with colleagues, elected Members and external partners.
• Exercises sound judgement and discretion when handling sensitive and confidential information.
• Is highly proficient in Microsoft Office and modern digital business systems.
• Works independently, uses initiative and remains calm and adaptable when priorities change.

If you're looking for a role where your professionalism, organisational skills and judgement will have a genuine impact, you are encouraged to apply.

In return, you'll join a professional and supportive Executive Support team and enjoy a varied, challenging and rewarding role at the heart of the organisation. You will have the opportunity to make a meaningful contribution to the Council's strategic leadership team while developing your skills and experience in a fast-paced and collaborative environment.

Employee Benefits

Our employee benefits are designed to help invest in your future and are in addition to living and working in Pembrokeshire, one of the most beautiful and desirable counties in the UK. For further details, please refer to the Employee Benefits leaflet attached.

The Visit Pembrokeshire website https://www.visitpembrokeshire.com/ is an excellent source of information, and showcases the wide variety of activities, amenities and adventures that await you.

Please refer to the job description above for more details on this vacancy and the person specification.

Employment Checks

Where it is appropriate for your role and responsibility, the personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by visiting https://www.cifas.org.uk/fpn.

Applicants should ensure they have the right to work in the UK before applying for a vacancy.

Please note that at this point, Pembrokeshire County Council is not accepting applicants who require a Skilled Worker visa as a prerequisite to a right to work in the UK. Applicants should ensure they have the right to work in the UK before applying for a vacancy.

Guidance Note: Use of AI and Accuracy of Information:

• We understand that applicants may choose to use tools such as generative AI to support the preparation of their application. While the use of such tools is permitted, it remains the applicant's full responsibility to ensure that all information submitted is factually accurate, truthful, and representative of their own skills, experiences and qualifications.
• Providing information that is false, misleading, or exaggerated, regardless of whether it was generated by AI or not, may result in disqualification from the recruitment process or dismissal if discovered after appointment.
• By submitting this application, you confirm that all content provided is accurate and submitted in good faith.

The Supported Employment Programme is a group of local authority based enterprises that employs over 75 people with a disability or work limiting health condition, please visit the link below for further information: Pembrokeshire Supported Employment Programme - Pembrokeshire County Council

Safeguarding

Safeguarding and protecting children and adults at risk is a high priority for Pembrokeshire County Council. We aim to support vulnerable children and adults at risk to ensure they are as safe as they can possibly be. We are committed to ensuring their safety and will take action to safeguard their well-being. The Council's Corporate Safeguarding Policy provides a framework for every member of staff and Service within the Council, setting out responsibilities in relation to safeguarding and protecting children and adults at risk as well as the methods by which the Council will be assured that it is fulfilling its duties.

This policy applies to all Council employees and workforce, councillors, volunteers and also service providers that are commissioned by the Council. Safeguarding is everyone's business whether they work for, or on behalf of, the Council.

Support & Additional Info

• Please contact the HR Systems Team as early as possible if you're unable to apply online by emailing [email protected] .
• Please contact the Recruitment Team if you have any queries relating to this vacancy by emailing [email protected] .
• Local Government Employees on National Joint Council (NJC) terms are subject to national pay bargaining; all salaries currently stated in our adverts are as 01/04/2025.
• Please note, we have a legal obligation to consider employees for suitable alternative employment if their posts are at risk; therefore prior consideration will be given to existing employees who meet the person specification and are registered on our redeployment pool.

Welsh language skills are desirable. Applications may be submitted in Welsh and will not be treated less favourably than applications submitted in English.