Executive Business Support Assistant (Broomfield)

Job description

Mid and South Essex NHS Foundation Trust is the only acute hospital provider in the Mid and South Essex Integrated Care System (ICS), which is a system of health and care partners working together for our local population.

Within Mid and South Essex there are 149 GP practices, operating from over 200 sites, forming 27 Primary Care Networks and one Ambulance Trust. There are also three main community and mental health service providers who work together through a community collaborative.

We collaborate with other valuable partners, including three Healthwatch organisations, nine voluntary and community sector organisations and three top tier local authorities, with seven district, borough and city councils, as well as our local universities.

Job overview

The Executive Business Support Assistant will work as part of the centralised Business Management and Administrative Support Team, providing comprehensive administrative and business support to designated directorates within Corporate Services.

The post holder will play a key role in ensuring the efficient delivery of day-to-day administrative functions, including diary and inbox management, meeting coordination, document preparation, record keeping and stakeholder liaison.

This position will be based at our Broomfield Hospital site.

Main duties of the job

The post holder will provide a high-quality administrative service to members of the Senior Leadership Team and designated directorates, acting as a key point of contact for internal and external stakeholders.

Responsibilities will include managing diaries and correspondence, organising meetings, preparing reports and briefings, recording minutes and monitoring actions. The role will support governance and project management activities, maintain accurate information systems and records, assist with financial administration processes, and contribute to service development initiatives.

The post holder will be expected to manage confidential information appropriately, ensure compliance with Trust policies and procedures, and work collaboratively to support the effective delivery of Corporate Services objectives.

Working for our organisation

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.

Detailed job description and main responsibilities

The role supports effective governance, business planning and the achievement of directorate objectives, enabling services to deliver high-quality outcomes.

The post holder will demonstrate flexibility, initiative and a commitment to continuous improvement, supporting the organisation through ongoing change and transformation.

Please review the Job Description for further information.

Person specification

Qualifications

Essential criteria

• Diploma level qualification or equivalent experience in an administrative or support role.

Desirable criteria

• Evidence of continued professional development.

Knowledge and Experience

Essential criteria

• Experience in an administrative or secretarial role.
• Experience arranging meetings, preparing agendas, and producing accurate minutes.
• Experience managing confidential and sensitive information.

Communication Skills

Essential criteria

• Excellent verbal and written communication skills.
• Ability to present information clearly to support decision making

Personal and People Development

Essential criteria

• Ability to present information clearly to support decision making.
• Demonstrates professionalism, integrity, and accountability.
• Able to work independently and as part of a team.
• Commitment to continuous improvement and organisational learning.

Please be aware as per the new Immigration guidelines we cannot sponsor candidates with a salary (full time or pro Rata) under the current minimum threshold.

Please note, the selection processes at Mid and South Essex NHS Foundation Trust are in place to ensure we recruit candidates with the right skills and values, please be advised that the use of AI in applications are monitored. We remain vigilant against candidates who misuse these tools to generate an application that doesn't accurately reflect their skills, and you will be required to declare on your application if AI has been used before submitting your application.

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