Estates Space and Information Officer

Job description

Post Title: Estates Space and Information Officer

SBU/Department: Department of Estates

FTE: 1.0fte (working 37 hours per week)Part time hours would be considered.

Duration of Contract: Permanent

Annual Leave: 25 days plus standard public holidays and an additional 4 days including the closure of our office between Christmas and New Year

Location: College Lane

The Department of Estates is responsible for the maintenance and development of all University buildings, grounds and facilities on three campuses. We are looking for someone who can maintain our space database and be the main point of contact for all information relating to our sites and buildings. The job is campus based with the opportunity under the university's flexible location principles to be able to work from home by agreement on some days.

Main duties and responsibilities

The Estates Space and Information Officerwill maintain and assure the accuracy of the University's property and space database, including CAD-linked room and area data, ensuring consistency between drawings and database records.

They will undertake space data analysis, such as room areas, utilisation, occupancy and trend reporting, to support estates planning, TRAC, EMR and wider management reporting, while proactively identifying gaps, inconsistencies and risks in estate and space data and recommending improvements.

Using judgement and initiative, they will provide data, plans and other material from the estate management information resources to University staff as required, assist with measured site surveys and room occupation audits to support database updates, and make amendments to CAD drawings where needed.

The role also involves maintaining information management systems so records remain accurate, compliant and well organised. This includes effective filing, storage and archiving in line with audit requirements, and working with project teams to ensure information is properly maintained and filed.

They will be responsible for producing, preparing and presenting relevant management information for departmental and external meetings.

A key part of the role will be engaging directly with colleagues across the University, contractors and other stakeholders, asking the right questions, explaining information clearly and following up verbally and in writing to ensure records, drawings and data reflect operational requirements and changes on site.

Skills and experience required

The postholder will have experience of managing a large database of information including experience of analysing large data and providing concise meaningful reports.

You will be fully conversant with the Microsoft office suite of software with advanced skills in using Excel. We would like the successful candidate to have an openness and interest to learn to use CAD software if you cannot already do so.

You will have the ability to assimilate reports, drawings and information both technical and non-technical and youwill be confident communicating verbally with staff, contractors and colleagues at different levels, including gathering information, clarifying requirements, challenging inconsistencies and explaining technical or data-related information in a clear and practical way.

Qualifications required

Educated to a minimum of A-Level or to an equivalent standard.

Please view the job description and person specification for a full list of the duties and essential criteria. Please attach a personal statement showing clearly how your skills and experience match the Person Specification.

Internal applicants- please ensure you apply via your employee self service portal.

We regret that we are unable to offer UKVI sponsorship for this post; applicants will either hold UK Right to Work or demonstrate access to UK Right to Work before an offer is made.

Contact Details/Informal Enquiries: Rachel Laanest/Head of Business Support/07736660511

Closing Date: 17 September 2026

Interview Date: tbc

Reference Number: REQ000772

Date advert placed: 03 September 2026

Our vision is to transform lives: UH is committed to Equality, Diversity and Inclusion and building a diverse community. We welcome applications from suitably qualified and eligible candidates regardless of their protected characteristics, and recognise there are different ways applicants may achieve the criteria in this document. We offer a range of employee benefits including generous annual leave, flexible location opportunities within the UK, discounted Sports Village memberships and free Active Staff sessions, personal and professional development and family-friendly policies. #GoHerts